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HR and Admin Coordinator
Norwegian Church Aid

Norwegian Church Aid ('NCA') works together with people and organizations across the world in 32 countries to eradicate poverty and injustice.   We provide emergency assistance in disasters and work for long-term development in local communities. Our primary areas of focus are the combatting of Gender Based Violence (GBV); Climate Resilient WASH; Climate SMART Economic Empowerment; and Health. Strengthening of civil society is also an important cross-cutting global goal. NCA is a member of the ACT Alliance, one of the world's largest humanitarian alliances. The Alliance consists of organizations in over 140 countries across religious faiths. Norwegian Church Aid - Together for a just world!

 

 

 

Introduction to the Country Office: Norwegian church Aid is in Sudan since 1972 and works in the fields of relief, rehabilitation, and development.  The Country Office in Khartoum currently has its field offices in South, Central Darfur, South Kordofan States, and  the Eastern Sudan Refugees Response Program in Al-Gadarif. NCA works through national partners in North, West, South Kordofan, White Nile, and South and Central Darfur States.


 


 Vacancy No: HR-ADM/GA/10/21/01
 Section/Unit: Admin and HR Department
 Grade Level: 3
 Supervisor: Eastern Sudan Response Coordinator
 No. of Post: 1
 Duty Station: El-Gadarif with frequent travel to Tonaidhbah and Umrakobah
 Duration: 6 Month with posibility of renewal
 Closing Date: 17 Oct 2021

 
 Background:

In response to the Tigray refugee Crisis, NCA has established operation in Gedaref, Eastern Sudan since November 2020. NCA current interventions are focused especially on WASH Protection and SRH activity for women and girls across the camp, through Women and girls’ safe space and community centre.

The Human Resources and Administrative Coordinator primarily role is to support Eastern Sudan Response Programme, in the management, organization of HR/Admin operations, including recruitment, learning & development and compensation and benefits. She/he will be supported and supervised by the Eastern Sudan Response Coordinator but must be able to anticipate the outcome of activities and anticipate the outcome of activities and show initiative to achieve their objectives. She/he will receive a one-month orientation from and NCA Senior HR Manager, with the objective to take over the full management of function in Gedaref.



 
 Duties and responsibilities:

- Human Resources Management:

  • Facilitates and develops approaches that help to enhance strong team spirit and healthy relationships among all staff. 
  • Support in talent acquisition and recruitment processes (identification of human resources needs, development of TOR, screening of CVs, interview of support staff, onboarding of new employees - introduce and ensure application of NCA HR procedures)
  • Support in Learning and Development activities (Ex: Follow up on NCA Mandatory Trainings, external training etc.)
  • Follow up the sectors to conduct and review staff Performance Development Review and the development of the capacity development plan of the staff being guided by the PDR framework.
  • Handle national staff leave management (illness, overtime, Compassionate leave), and ensure proper updated of Aditro (NCA HR Management System)
  • Keep up to date and display schedules, useful contact numbers of employees.
  • Manage the performance of the admin Assistant, housekeepers, guards etc.
  • Organize meetings (weekly, monthly, conditional) report writing and follow-up of actions taken and approved at the coordination level.
  • Ensure the archiving and storage of administrative and HR documents (pay slips, staff contract, HR proceeding documents, personnel file etc.)
  • Be the focal point in following on national staff health insurance, and liaise with other departments or functions for staff payroll, benefits, etc.

 

- Liaison and Governmental Relations:

  • Facilitates and supports effective liaison with relevant government offices to ensure that government procedures are in place and followed, for the smooth running of NCA Operation in Gedaref.
  • Draft letters and relevant document (mainly in Arabic) and ensure their timely transmission to Government Departments (COR, HAC, Labor Office, Ministry of the interior, Visa department, and governor office), follow up and archiving.
  • In liaison with the travel officer, I Khartoum, assist and support international staff and visitors on visa/work permit processes, travel permit preparing, invitation letters, for longer-term working permits.
  • Accountable for ensuring that agency registration & governmental registrations (technical agreement), needed are in place and renewed in timely manner

 

- Administration:

  • Provide administrative support to the field Staff and administrative follow-up for expats (visa, residence permit, travel, accommodation etc.)
  • Support when needed with the external and internal meetings - events, preparation, bookings and be the focal point for staff accommodation in Gedaref, Tunaydbah and Um Rakuba).
  • Assist in making clear and systemic follow up of payment settlements (related to Electricity, Water, Telecommunication), of office and related staff houses.
  • Ensure the tracking, filing and proper archiving of administrative documents (copies of lease agreements, official letters, etc.).
  • Keep up-to-date and share contact lists (employees, suppliers, partners).
  • Draft and share meeting minutes (Weekly, monthly, conditional)
  • Manage the performance of general sevices, drivers and security staff.

 
 Minimum Qualification, Skills and Experience Required:

Experience

Minimum, 3-years of working experience in HR /administration, Management in humanitarian sector or Private and / or public sector.

 

Qualifications, training, knowledge

  1. University degree/ in administration/Human Resources, Management, or related studies
  2. Specific training in Leadership
  3. Knowledge of Financial System, Governance of organizations is an Asset.
  4. Essential computer skills - Pack office (Word, Excel, Power point, Outlook), Internet, Flash

 

Languages

Fluent in English and Arabic language with excellent writing capacities.









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