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Logistic Coordinator
Norwegian Church Aid

Norwegian Church Aid ('NCA') works together with people and organizations across the world in 32 countries to eradicate poverty and injustice.   We provide emergency assistance in disasters and work for long-term development in local communities. Our primary areas of focus are the combatting of Gender Based Violence (GBV); Climate Resilient WASH; Climate SMART Economic Empowerment; and Health. Strengthening of civil society is also an important cross-cutting global goal. NCA is a member of the ACT Alliance, one of the world's largest humanitarian alliances. The Alliance consists of organizations in over 140 countries across religious faiths. Norwegian Church Aid - Together for a just world!

 

 

 

Introduction to the Country Office: Norwegian church Aid is in Sudan since 1972 and works in the fields of relief, rehabilitation, and development.  The Country Office in Khartoum currently has its field offices in South, Central Darfur, South Kordofan States, and  the Eastern Sudan Refugees Response Program in Al-Gadarif. NCA works through national partners in North, West, South Kordofan, White Nile, and South and Central Darfur States.


 


 Vacancy No: LOG/GA/10/21/02
 Section/Unit: Logistic Department
 Grade Level: 3
 Supervisor: Eastren Sudan Response Coordinator
 No. of Post: 1
 Duty Station: El-Gadarif with frequent travel to Tonaidhbah and Umrakobah
 Duration: 6 Month with posibility of renewal
 Closing Date: 17 Oct 2021

 
 Background:

In response to the Tigray refugee Crisis, NCA has established operation in Gedaref, Eastern Sudan since November 2020. NCA current interventions are focused especially on WASH Protection and SRH activity for women and girls across the camp, through Women and girls’ safe space and community centre.

The Eastern Logistics Coordinator, objective to support the proper organization and management of the logistics functions of the NCA Eastern Sudan program, he will be supported and supervised by the Eastern Sudan Response Coordinator but must be able to anticipate the outcome of activities and anticipate the outcome of activities and show initiative to achieve their objectives will receive a one-month orientation from and NCA Roving Logistics Manager, with the objective to take over the full management of function in Gedaref, in order provide the necessary support to achieve current program best business experience.



 
 Duties and responsibilities:

  1. Strengthening the Procurement function:
    • Ensure that procurement functions are executed in accordance with the policies and procedures outlined in NCA Procurement Manual,
    • Ensure that appropriate segregation of duties exists between the functions in the procurement cycle
    • Elaborate standard specifications for purchase / contracting of goods and services (BoQ, TOR, quality pricing etc.).
    • Independently review of purchasing documentation; budget verification and funds availability; compliance to NCA policies and donor regulations.
    • Maintain adequate documentation of purchase transactions and procurement contracts for archival and audit purposes.
    • Perform monitoring of supply and manage vendor/contractor/supplier performance to achieved best value of money.
    • Strengthening the knowledge, skills, and procurement staff development support activity, including identifying training; Provide technical support to local partners in their implementation of NCA project activities

 

  1. Efficient Fleet and transportation management:
    • Support in setting up transport procedures; and ensure the efficient follow-up of fleet movement and maintenance of NCA Vehicle.
    • Ensure vehicle movement planning procedure is established, and validate vehicle movements in coordination with program, & security managers.
    • Ensure effective fleet’s administrative follow-up and monitoring,
    • Establish preventive maintenance management system, to optimize the transport service, reduce as much as possible the cases of breakdowns, delays, and surprises,
    • Guarantee the necessary support for the function of fleet management, maintenance, prepare monitoring reports for the fleet of vehicles and vehicles for the mission.

 

  1. Warehouse and inventory management:
    • Ensure the management and monitoring procedures of warehousing facility, stock movement are in place and ensure that adequate standards of integrity, accountability and transparency are performed throughout the stock’s life cycle.
    • Ensure the security and safety of staff, facilities, assets, and goods, as well of maintaining the optimum conditions of good and the cleanness of storage facilities.
    • Ensure efficient stock controls systems are established and stock movement are systematically recorded, filed, and updated to NCA inventory management system.

 

  1. Facility and Asset Management:
    • Ensure that adequate quality, safety, and security standards are implemented to NCA built environment with the purpose of improving the quality of life of staff member and the productivity of the core business.
    • Guarantee the effective organization of maintenance operations for electrical, electromechanical, sanitary, air-conditioned systems, etc. and related equipment, buildings, and annexes (office / house etc.)
    • Ensure NCA asset is well maintaining and manage although their life cycle, keep asset list updated; updating additions and disposals, as well as recording movements (allocation and decommission) of assets.
    • Act as the Security Focal Point for the Eastern Sudan program in liaison with the Country security advisor and the Eastern Sudan Response Coordinator.

 

  1. Logistics Tasks:
  • In collaboration with Refugee Response Coordinator support, assist and facilitate the delivery of safety & security training (fire and evacuation procedure; first responder; Personal Security; Defensive driving etc.) for staff at all levels.
  • Support NCA partners institutions on organisational capacity development Logistics management.

 
 Minimum Qualification, Skills and Experience Required:

Experience:

Minimum, 3-years of working experience in Logistics /administration in humanitarian sector or working experience in management, administration, supply chain in Private and / or public sector (minimum 3 years).

 

Qualifications, training, knowledge:

  1. University degree/ in administration/logistics, Supply Chain, Industrial Engineering or related studies
  2. Specific training in transport Logistics and Procurement etc.
  3. Good knowledge of humanitarian logistics and supply chain management
  4. Essential computer skills - Pack office (Word, Excel, Power point, Outlook), Internet, Flash
  5. Driving license (class B); good knowledge of traffic regulations for driving in Sudan

 

Languages:

Fluent in English and Arabicwith excellent writing capacities.









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