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Logistics Manager
American Refugee Committee

We build a meaningful life for and with the displaced. When we find people displaced from their homes, countries, or lives, our instinct may be to focus only on their basic needs. And that is essential. But it’s also not a life. A life is filled with joy, dignity, connection, and purpose. And that’s what we aim to build.

Now, we're taking the next big step on a journey to unleash and put into action that same abundant belief. This year, American Refugee Committee will become Alight. We’re the same organization with the same people doing the same critical work – providing health care and clean water, shelter, protection, and economic opportunity to more than 3.5 million people in 17 countries each year. But in solidarity with the people we serve who are too often defined by a single dark moment in their lives, we’re dropping the label ‘refugee.’

https://wearealight.org/

 

 


 Section/Unit: Administration Officer, Logistics Officer, Receptionist, Head Guard
 Supervisor: Head of Operations
 Duty Station: Khartoum
 Closing Date: 20 Oct 2021

 
 Background:

Who We Are

ALIGHT is and always has been about amazing global citizens taking action to change our world. Today, we’re facing challenging global humanitarian crises that require 21st Century solutions. But we’ve found that co-creating together with passionate, dedicated people, limited only by their imaginations, remains the key to designing new solutions that resonate. We still believe that ALIGHT should exist, first and foremost, as a platform for realizing the goodwill of everyday people – people from Sweden to Somalia, Minnesota to Malaysia, and Sudan to the U.S.

 

We’ve found that something incredible will result as long as we begin the journey with amazing people, agree on a destination and move together towards it transparently, and are open to possibility. The Development & Communications department ambitiously advances the work of ALIGHT by engaging people from around the world in an authentic and resonant way. In particular, we do that through the Changemaker community Ideation in IDP/Refugee Settlements in Sudan.

 

About the Position

The Logistics Manager is responsible for overseeing logistics, administrative, and security support cells of the ALIGHT Sudan Program. He/she will ensure effective and efficient support services to ALIGHT’s programs, ensure that ALIGHT’s and other applicable procedures and regulations relating to logistics, security, and administration are complied with.



 
 Duties and responsibilities:

Day to day Responsibilities:

 

Operations

  • Implement, document, and ensure that all Alight Operations & logistics, security policies, and procedures are applied at all times by all staff. Propose/develop improvements when required, in close cooperation with the Head of Operations.   
  • Promote continuous training and mentoring to operations staff, including identification of capacity-building opportunities.
  • Support & coordinate with field managers and field logisticians to ensure practical operational support.   
  • Participate in grant opening and closing meetings to incorporate operations planning into overall project planning and evaluation. 
  • Review Alight Sudan supply chain plans and strengthens supply chain capacity, precisely the logistics and admin.
  • Ensure regular communications are maintained between the field sites and the country office.
  • Facilitate visits of donors, international visitors, and other delegates.      
  • Provide logistics support for the implementation of Quick Impact Projects viz. Kuja Kuja, CM365, etc.
  • Coordination and representation of Alight in logistics forums as directed by line manager. 

 

Logistics

  • Enforce the Standard Operating Procedures (SOPs) relating to logistics to ensure efficient use of resources.
  • Manage ALIGHT Sudan fleet (including vehicles, motorcycles, and generators), ensuring proper coordination of movements, vehicles/motorcycles/generators maintenance for maximum availability, and accounting for fuel utilization.
  • Asset maintenance and tracking, documented and reported for all Alight’s assets, inventory and equipment at least twice in the year as per Asset tracking managed in Sudan program.
  • Conduct spot checks to ensure compliance with Alight Logistics guidelines (inventory control, fuel usage, warehouse controls etc.)
  • Manage fuel reconciliation, relationships with fuel providers, and coordinate with the finance department to ensure fuel invoices are settled timely.
  • Ensuring Alight Warehouses and stores management SOP is properly followed for the management of incoming & outgoing cargo.
  • Handling custom clearance, transportation & storage for incoming international cargo.
  • Establish and monitor Framework Agreements (FWA) for administrative & logistics functions like hotel accommodation, air ticketing, vehicle servicing, fuel, internet, etc.  
  • Preparing and compiling monthly logistics reports, KPIs and sharing with Head of Operations.      
  • Liaise with 3rd party logistics service providers.

 

Administration

  • Manage all ALIGHT rentals and lease agreements country-wide while tracking their expiry and expedite renewals.
  • Ensure safe and cost-effective staff accommodation as per policy to field staff.
  • Handling all necessary arrangements for Alight staff and other associates visiting Sudan with welcome services, travel arrangements, and needed work setting in the office other external premises.
  • Manage and maintenance of office buildings, facilities, and utilities for a healthy work environment.
  • Manage office supplies, ensuring responsible utilization and accountability.
  • Ensure International in-bound and out-bound travels are well-coordinated and supported with vehicles, security briefs, and travel logistics notes prior to departures.
  • Plan, organize and provide support in preparing events, meetings, workshops, and conferences within and outside Alight.

 

Security        

  • In coordination with the field security focal person, prepare security updates and share with the leadership team.
  • Prepare/review security incident reports and implement recommendations for improving the physical security of alight staff and assets.   
  • Provide security approval for staff travels and vehicle movements as per Alight safety & security protocols.  
  • Ensure staff complies with safety and security procedures, including travel hours, vehicle speed limit, office security protocols, etc.  
  • Regularly update visitor’s security brief and send to visitors before arrival in Sudan. Provide security briefing to the incoming travelers.

 

People Management 

  • Lead, motivate, and manage logistics & administrative staff to fulfill their responsibilities/duties.
  • Conduct staffs performance review as per performance management policy and support in the development of human capital.
  • Ensure job descriptions are shared and updated periodically with logistics and administrative staff.
  • Identifying fraud and corruption red flags and addresses in a timely manner and report to line manager. 
  • Provide logistic training, policy refreshers, coaching, and remote guidance to the staff as needed. 
  • Conduct orientation of new staff on ALIGHT Operations Manual.

 

Perform any other duties assigned to you.


 
 Minimum Qualification, Skills and Experience Required:

Qualifications and experience:

  • Minimum of Bachelor’s degree in Supply Chain Management /or Operations, Business administration, International trade, CIPS, or related.
  • Minimum of three (3) years of work experience with development or relief organizations working in complex emergencies and/or development settings.
  • Experience in working with private, non-government section, and/or multilateral donor Logistics requirements and working.
  • High proficiency in reading, writing, and speaking English; ability in using computers and standard applications, including Information Management Systems (IMS).

 

Behavioral competences:    

  • Strong analytical, written, and verbal skills
  • High level of integrity, accountability, and personal ethic
  • Good interpersonal skills; ability and inclination to work in/with teams
  • High level of self-drive, discipline, and desire to achieve
  • A go-getter requiring minimal supervision to work towards results
  • Willingness to travel and stay for extended periods in remote refugee sites to support work.


We are on a journey to build Alight, a new platform of amazing people and organizations providing lifesaving services and creating breakthrough solutions for and with the displaced. WeAreAlight.org
 

Alight is an Equal Opportunity Employer offering employment without regard to race, color, religion, gender, sexual orientation, gender identity, age, national origin, citizenship, physical or mental disability, or protected veteran status.  Alight complies with all applicable laws governing nondiscrimination in employment.

 








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