Programme Coordinator
International Aid Services

International Aid Services (IAS) is an international relief and development organization founded in 1989 with the purpose of assisting people in need. IAS core sectors are Water Sanitation and Health (WASH), Civil Society Development (CSD) and Inclusive Education (IE). Since 1 January 2019 IAS has merged with Läkarmissionen. The Head Office for the organization is Läkarmissionen. For more information about IAS and Läkarmissionen, kindly see https://sites.google.com/ias-intl.org/lakarmissionen-ias-together


 Primary Working Relations: Project Officers, Deputy Programme Manager, Programme Manager, Head of Logistics, Administration Manager and HR and Finance Manager
 Section/Unit: Programme
 Supervisor: Deputy Programme Manager
 No. of Post: 1
 Duty Station: Red Sea, Port Sudan, with frequent travel to the field
 Duration: One Year with possibility of extension
 Closing Date: 23 Sept 2021

 
 Background:

Coordinate all projects activities in Red Sea state



 
 Duties and responsibilities:

  • Provide oversight to ensure that projects are implemented as planned
  • Supervise Project Coordinators and ensure effective and efficient implementation of project activities in accordance with the agreements.
  • Support PCs to develop annual and quarterly work plans.  
  • Participate in development of new training curricula and policies for various project activities
  • Ensure the financial, and general operational protocols are followed.
  • Ensure compliance with donor rules, regulations and reporting guidelines and deadlines.
  • Maintain communication between staff and departments at Head Office in Khartoum to ensure program harmony and cohesiveness.
  • Give input to grant proposals in line with the country strategy.
  • In close collaboration with the Safety Focal Point, be responsible for the safety and security of staff, including ensuring that appropriate security information is regularly and appropriately disseminated to staff and that staff safety and security guidelines are followed.
  • Provide input to monthly, quarterly, annual and any other periodic or special reports as needed by the Head Office or donor.
  • Travels to the field sites (30% time) with occasional travel to other regions and countries at the discretion of the Supervisor.
  • Upon request from Deputy Programme Manager or the Programme Manager, provide information needed for the formulation of the country strategy.
  • Pick up ideas on funding opportunities and forward them to the DPM.
  • Participate in writing project proposals.
  • Give input towards the elaboration of project proposals.
  • In liaison with the PSM provide BoQs for project activities
  • Contributes to the strategic and organizational development of the organization.
  • Perform other duties and tasks as assigned by the Supervisor.

 
 Minimum Qualification, Skills and Experience Required:

  • Bachelor’s degree from an accredited university in a relevant field; with six years’ Project Coordination, or related senior level filed management experiences in a multi-sector, multi-funded relief and development programs; including experience with a Contractor or international NGO.
  • Highly Prefer: Master’s Degree ; and at least 4-years’ experience at the level of a program manager responsible for multi-sector integrated relief and development program is desired.
  • Familiarity and experience working with UN and in particular UNHCR, UNICEF and CHF/SHF.
  • Previous experience living and working in conflict/transition and/or humanitarian crisis environments, and proven experience in supervising complex, high-speed, and challenging field operations in developing countries.
  • Demonstrated experience and knowledge in establishing systems and overseeing project start-up and expansions, manages growth under limited time constraints while adhering to the Project Cycle Management.
  • Strong skills in managing a diverse team, including hiring, supervising, and training national personnel.
  • Experience with program development, implementation, and comprehensive monitoring, evaluation, accountability and learning.
  • Financial management experience, including budgeting, financial management (tracking, reporting, and accounting), and procurement.
  • Fluency in written and spoken English is mandatory; knowledge of Arabic is desirable but not required.
  • Experience in writing and reviewing grant proposals and reports.
  • High proficiency in computer programmes such as Outlook, Word, Excel, Skype and popular online social media, platforms and mobile apps.

Skills / Attributes:

  • Committed to the organization’s core values.
  • Strong interpersonal skills with the ability to build positive relationships with staff and partners at all levels.
  • Excellent in communication using face to face meetings, Skype, phone, email etc.
  • Mentoring/coaching skills to function as a catalyst.
  • Able to work with diverse cultures in different countries in a respectful manner.
  • Proactive and flexible work style with an interest in being part of a very dynamic and demanding team.
  • Strong analytic skills to facilitate informed strategic choices.
  • Caring for the details to ensure quality while mastering the helicopter view too to ensure impact.
  • Self-disciplined, high level of integrity, honest, respect for diversity, enthusiastic and ability to operate independently regardless of structures;

  • How to Apply: All applications should be submitted electronically on Sudan Job website or in hard copy through Red Sea Labor Office.
  • Please provide the following when applying for this post:  Cover letter explaining your motivation for seeking this position and your experience from similar organizations; Curriculum Vitae (CV) that contains details of your qualifications, experience, present position, current remuneration, contact details and names of two references (preferably line Supervisor or subordinate), ID preferably passport, National Number, Birth Certificate, Experience Certificates, Educational Certificates and Training Certificates.
  • Special Attention: Qualified female candidates and people with disabilities are encouraged to apply.
  • IAS Sudan does not refund any expenses in connection with interviews.
  • Only shortlisted candidates will be contacted.



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