Finance and Administration officer
National Democratic Institute

The National Democratic Institute is a nonprofit, nonpartisan, nongovernmental organization that has supported democratic institutions and practices in every region of the world for more than three decades. NDI works on five continents with political parties, governments, parliaments and civic groups to establish and strengthen democratic institutions and practices. The Institute uses a multinational approach that reinforces the message that while there is no single democratic model, certain core principles are shared by all democracies. That philosophy has been applied in more than 130 countries since NDI’s founding in 1983.

 

 


 Supervisor: Program Manager and the Resident Country Director
 No. of Post: 1
 Duty Station: Khartoum
 Closing Date: 25 Sept 2021

 
 Background:

The National Democratic Institute (NDI) seeks a Finance and Administration officer to work directly with the senior Finance and Admin manager and to support the finance and admin office.

The Finance & Administration Officer will be responsible for administrative and finance duties, including: overall implementation and management of administrative tasks; managing and tracking the organization’s finances; ensuring compliance with internal, donor, and Government of Sudan regulations and leases with vendors; A successful candidate will have a minimum of five years’ relevant administrative, finance experience and high level of proficiency with spreadsheet and finance software preferably Quicken .

 



 
 Duties and responsibilities:

  • Reconcile field office bank accounts from bank statements to accounting department reports on a monthly basis.
  •  Assemble and reconcile monthly field office financial reports, ensuring financial compliance with award guidelines, NDI policies and procedures, and accurate allocation of program costs.
  • Track and reconcile monthly financial reports in Quicken.
  • Track petty cash expenditures.
  • Review budgets of program events and activities.
  • Prepare monthly wire transfer requests.
  • Review invoices and record project allocations.
  • Communicate with designated staff in DC office to reconcile and correct any concerns re: financial systems, processing, documentation, tracking, or compliance.
  • Reconcile field office credit card statements on a monthly basis.
  • Prepare vouchers and get approval for expenditures
  • Maintain security of all financial records.
  • Work with program staff to arrange logistics and vendor contracts for program events, ensuring compliance with NDI procurement policy
  • Manage leases and rent payments for office and housing of expatriate staff.
  • Liaise regularly with NDI subgrantees to ensure high quality and timeliness of financial reports and drawdown requests, provides financial training to their finance staff as needed.
  • Maintain working relations with outside accountant firms.

 


 
 Minimum Qualification, Skills and Experience Required:

  • High level of interpersonal skills to effectively interact with all levels of staff, Sudanese and foreign government personnel, local vendors, and the general public
  • Fluent in both Arabic and English and high level of oral and written communication skills to effectively present information, respond to questions and prepare reports in a professional manner
  • High level of proficiency with spreadsheet software including Excel and Google Sheets; Quicken experience preferred
  • Working knowledge of Microsoft Office Programs
  • Minimum five years’ relevant finance and administration experience.



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