Finance Officer
Norwegian Church Aid

Norwegian Church Aid ('NCA') works together with people and organizations across the world in 32 countries to eradicate poverty and injustice.   We provide emergency assistance in disasters and work for long-term development in local communities. Our primary areas of focus are the combatting of Gender Based Violence (GBV); Climate Resilient WASH; Climate SMART Economic Empowerment; and Health. Strengthening of civil society is also an important cross-cutting global goal. NCA is a member of the ACT Alliance, one of the world's largest humanitarian alliances. The Alliance consists of organizations in over 140 countries across religious faiths. Norwegian Church Aid - Together for a just world!

 

 

 

Introduction to the Country Office: Norwegian church Aid is in Sudan since 1972 and works in the fields of relief, rehabilitation, and development.  The Country Office in Khartoum currently has its field offices in South, Central Darfur, South Kordofan States, and  the Eastern Sudan Refugees Response Program in Al-Gadarif. NCA works through national partners in North, West, South Kordofan, White Nile, and South and Central Darfur States.


 


 Monthly Gross Salary is USD 941/-:
 Section/Unit: Finance Department
 Grade Level: Category II, step 1
 Supervisor: Lama Eltahir
 No. of Post: 1
 Duty Station: Khartoum
 Duration: One Year
 Closing Date: 20 Sept 2021

 
 Background:

The finance department of the Country Office in Khartoum, is in need of a Finance Officer.



 
 Duties and responsibilities:

1. AREAS OF RESPONSIBILITY

  • Ensures that all financial related transactions handled are following Sudanese laws and regulations.
  • Ensures that documentations are in coherence with NCA routines and guidelines,NCA Sudan Management Manual and other

             internal routines as per the instructions of the Finance Manager in Khartoum.

2. Main Tasks

  • Cash and Bank

             Finance Officer is responsible of preparing and paying all cash payments. Finance Officer is responsible of the cash boxes and that

             he/she at any time should secure that the cash at hand and the cash book are in line/agreeing. The cash box should be updated

             on daily basis. This applies to the SDG and USD cash boxes for both, NCA Country Office in Khartoum and the NCA Darfur Program in

             Khartoum. Finance Officer should be ready at any time for receiving a “Surprising Cash Count”. As well, Finance Officer should always

             ensure that there is enough cash at any time.

             Finance Officer is responsible for issuing cheque payments as per the “Payment Request”and with proper documentation. Documents

             should be checked before the cheque is issued. Finance Officer should also ensure that

             original invoices are attached to the “Payment Request” and stamped “Paid”. Finance Officer goes to the banks for transfer and

             cashing of money when needed.

  • Darfur and East Sudan Vouchers and IA Reconciliation

             He/She is responsible of filing all cash and bank vouchers of Darfur Program issued in Khartoum. These vouchers should be sent to

             NCA  Darfur Program twice (by 15th of the current month, and the 5th of the next month). Sending all IA Darfur and East Sudan vouchers

              on the 10th of the following month – copies should be kept in Khartoum finance office.

  • Control Functions

              Finance Officer is responsible for checking that the vouchers posted into the system have the correct signatories and necessary

              documentation and are in line with the NCA rules and regulations.

  • Uploading of Cash Vouchers to Maconomy

              Every Monday, he/she ensures that all cash vouchers are entered in Maconomy Finance System and up to date.

  • Reconciliation of Fuel and Medical Expenses

              Every month reconciles the fuel, medical expenses and payroll balance sheet accounts on the 5th every month. .

3. SPECIAL DUTIES/FUNCTIONS ASSIGNED TO THE POSTION: (Project-, team-, workgroup-leadership/coordination, facilitation, 

    monitoring, relation building etc.)

  • Assists in any other relevant matters necessary for the execution of NCA Sudan activities assigned by the  Finance Manager.

 
 Minimum Qualification, Skills and Experience Required:

  • Bachelor Degree in Accounting – Finance – Economics
  • Experience - 3 years with NGOs.
  • Fluent in English
  • Knowledge of QuickBooks financial system
  • Advanced level of excel knowledge.



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