1. AREAS OF RESPONSIBILITY
Ensures that all financial related transactions handled are following Sudanese laws and regulations.
Ensures that documentations are in coherence with NCA routines and guidelines,NCA Sudan Management Manual and other
internal routines as per the instructions of the Finance Manager in Khartoum.
2. Main Tasks
Finance Officer is responsible of preparing and paying all cash payments. Finance Officer is responsible of the cash boxes and that
he/she at any time should secure that the cash at hand and the cash book are in line/agreeing. The cash box should be updated
on daily basis. This applies to the SDG and USD cash boxes for both, NCA Country Office in Khartoum and the NCA Darfur Program in
Khartoum. Finance Officer should be ready at any time for receiving a “Surprising Cash Count”. As well, Finance Officer should always
ensure that there is enough cash at any time.
Finance Officer is responsible for issuing cheque payments as per the “Payment Request”and with proper documentation. Documents
should be checked before the cheque is issued. Finance Officer should also ensure that
original invoices are attached to the “Payment Request” and stamped “Paid”. Finance Officer goes to the banks for transfer and
cashing of money when needed.
Darfur and East Sudan Vouchers and IA Reconciliation
He/She is responsible of filing all cash and bank vouchers of Darfur Program issued in Khartoum. These vouchers should be sent to
NCA Darfur Program twice (by 15th of the current month, and the 5th of the next month). Sending all IA Darfur and East Sudan vouchers
on the 10th of the following month – copies should be kept in Khartoum finance office.
Finance Officer is responsible for checking that the vouchers posted into the system have the correct signatories and necessary
documentation and are in line with the NCA rules and regulations.
Uploading of Cash Vouchers to Maconomy
Every Monday, he/she ensures that all cash vouchers are entered in Maconomy Finance System and up to date.
Reconciliation of Fuel and Medical Expenses
Every month reconciles the fuel, medical expenses and payroll balance sheet accounts on the 5th every month. .
3. SPECIAL DUTIES/FUNCTIONS ASSIGNED TO THE POSTION: (Project-, team-, workgroup-leadership/coordination, facilitation,
monitoring, relation building etc.)
Assists in any other relevant matters necessary for the execution of NCA Sudan activities assigned by the Finance Manager.