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Flying Deputy Human Resources Coordinator
Triangle Generation Humanitaire

Triangle Génération Humanitaire is an International Solidarity Organisation born in 1994 from the desire to develop a cross-disciplinary and sustainable expertise. TGH integrates emergency relief, rehabilitation and development in its programmes within a comprehensive approach, using an environmental approach wherever possible.
For more information click here

 


 Net Salary: 732 USD
 Works in collaboration with: Finance, Logistics, Field Coordinators, Deputy Field Coordinators, Admin-Finance Supervisors, coordinators.
 Supervisor: HR Coordinator
 No. of Post: 1
 Duty Station: Flying at least 50% in TGH different bases
 Closing Date: 23 Sept 2021

 
 Duties and responsibilities:

Responsibilities and related tasks

The Flying Deputy Human Resources Coordinator provides practical and proactive support.He/she are responsible for the good implementation of TGH HR policies and procedures.

 

TGH Policies and procedures (HR, Wage, and input Policies and HR procedures)

  • Ensure the implementation of the TGH HR policies and procedures
  • Ensure the application of TGH procedures
  • Communicate to and ensure the good understanding of any changes or new procedures by TGH staff
  • Ensure the good understanding and implementation of HR tools in the mission
  • Make any recommendations needed in order to improve the HR package (internal tools, internal official document, template, etc.)

 

Human resources management

  • Keep Field Bases informed on antidiscrimination regulations.
  • Provide support and technical advice to teams in their management of HR issues.

Task includes:

  • Daily answering to the bases questions on HR policies and procedures.
  • Implement with different coordinators and line manager the process of contract renewal, amendment, termination or reduction.
  • Implement Internal Staff Regulation & Penalty code (letter of explanation, warning, etc.)

 

End of contract/termination settlement

  • Prepare and edit end of contract documents for all staff, this includes calculation of final settlements, preparation of termination letters, discharge of liabilities, work certificates, (if any).
  • Follow notices for all fixed terms contracts, and ensure proper and timely signatures of these documents.
  • Prepare Social Insurance documents for end of contract.

 

Recruitment and Hiring process

  • Coordinate the recruitment process in TGH, ensuring fair selection and respect of Sudanese laws and TGH procedures,

Tasks includes:

  • Prepare and edit all necessary letters and forms for recruitment process
  • Follow-up of each recruitment procedure (deadlines, following each step with concerned Manager or Coordinator, etc.) and capitalise in recruitment FU.
  • Prepare with managers the shortlist.
  • Implement process of internal recruitments.
  • Ensure all the fees paid for recruitment are according to law and supported by official receipts.
  • Inform concerned TGH staff of newly recruited staff
  • Monitor probationary period for newly recruited staff, in collaboration with line manager and insure a timely evaluation and edition of notices if any, one month before the end of probationary period before end of it and monitor a quick evaluation with line managers and concerned staff.
  • Ensure the preparation, signature of contracts, job description & related documents.
  • Prepare, edit, communicate and coordinate the welcome briefing schedule.

 

Database, Salaries and taxes

  • Prepare social insurance, income tax, and tax on travel allowance and make sure payments are done on time.
  • Supervise the HR Database management and the monthly salary and taxes process,:

 

Tasks includes:

  • Update the HR database with all new data
  • Review and validate under HR Coordinator supervision salary database for TGH bases before pay slip printed out.

 

Booking

  • Responsible for the process of booking with WFP and Commercial companies, based on an updated planning of movement, provided by the authorized persons as instructed. S/he acts as focal point for go-show management.

Tasks includes:

  • Do the bookings efficiently and correctly, respecting the requesters planning and WFP booking procedures and deadlines.
  • Follow all sent bookings till receiving the ticket and send tickets to passenger and bases of departure and arrival.
  • Check the manifest and send information to the concerned persons
  • Update WFP payments tool on a daily basis.
  • Correspond the booking done with WFP statements to make sure the balance correspond to reality.
  • Make payment to WFP when needed

 

Other duties

  • Under the direct supervision of HR Coordinator:
  • Follow up social insurance registration and ensure all TGH staffs have social insurance numbers.
  • Responsible of filing system, for all TGH Staff.
  • Ensure that all staff folder is updated and completed
  • Ensure Khartoum daily worker follow-up, making sure the tool is correctly filled and the procedure for daily worker hiring is respected.
  • Follow up of medical insurance and registration, removal & reimbursement of TGH staff.
  • Maintain good relationship with all stakeholders
  • Perform other related duties as instructed by the HR Coordinator, Head of Finance & Humana Resources and Country Director.
  • Visit the bases for support, briefings and replacing staff, if needed. 
  • Replace Human Resources Coordinator in absence.
  • Any other task/duty necessary to the TGH activities

 

External coordination

  • Tasks include:       
  • Participate in Khartoum HR Forum monthly, if needed.
  • Maintain good relationship with all partners
  • Participate to any donor’s audit from a HR point of view, if needed

 

Capacity building

  • Participate actively in the training courses recommended by TGH, and share new skills and knowledge with his/ her team or colleagues
  • Take a proactive stance to identify areas requiring development and tailor training as appropriate.
  • Through supervision and training, enable TGH staff to take on greater role in  the performance of their tasks throughout the programme
  • Ensure that capacity-building activities are implemented properly at field level
  • Co-operate in the supervision of partner organizations according to TGH partnership agreements

 
 Minimum Qualification, Skills and Experience Required:

  • BSC Degree in Management, Law, related Field
  • Master Degree will be an asset.
  • At least 5 years of experience in Human Resources Management
  • Sudan labor law knowledge
  • Spoken and written English and Arabic compulsory.
  • Problem-solving skills.
  • Communicator and ability to interpret and explain written and statistical data to a wide range of audiences.
  • Ability to convey difficult and challenging information to managers.
  • Ability to manage time and prioritize work.
  • Computer skills (Word, Excel, Outlook, Internet)
  • Excellent interpersonal skills
  • Respectful, against any kind of discrimination
  • Understand as well Triangle’s position and staff position when it comes to one HR matter
  • Pro activity, sense of initiative
  • Personal features: Diplomat, moderate, honest, motivated, enthusiastic.

I have read and understood the job description and I agree to perform the duties stated herein to the best of my ability, and in compliance with TGH principles which are humanity, impartiality and independence.

Furthermore, this job description can be updated during the time of the contract according to program needs.

Those who are interested in the position are requested to submit application letter, CV, and copies of Academic/experience qualifications to TGH Office, street 37 Amarat Khartoum, Plot No.16 block No 10, or hand delivered to HAC labour office or through e mail, recruitment.soudan@trianglegh.org , Or through Sudan Job.

Net Salary for this position is 732 USD

Opening date from to9 September 2021 to 23 September 2021









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