Senior Human Resources Assistant, (Temporary Appointment) El-Fasher
UNHCR

The United Nations High Commissioner for Refugees is seeking for qualified candidate to fill the following post:
 


 Contract Type: Temporary Appointment
 Section/Unit: Admin Unit
 Grade Level: GL-5
 No. of Post: 1
 Duty Station: EL Fasher
 Duration: 6 Months
 Closing Date: 22 Sept 2021

 
 Background:

Senior Human Resources Assistant will function under direct supervision of the Administrative or Human Resources Officer, assisting him/her in personnel administration and other HR related matters, including the process of recruitment and appointment of staff, and in the performance management and welfare issues of staff under area of responsibility (AOR).

 

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR’s core values of professionalism, integrity and respect for diversity.

 



 
 Duties and responsibilities:

Duties

 

  • Assist in the recruitment, assignment, reassignment and separation of local service staff. Prepare documents for the interview panel for the recruitment of local staff.
  • Process local staff members’ contracts, entitlements and benefits in accordance with Staff Rules and established HR procedures.
  • Update personnel related information in MSRP/HR module where this activity has been rolled out from PAS to the respective office.
  • Advise staff members on their rights, obligations, benefits and entitlements, and assist them in interpreting UN/UNHCR staff rules and regulations.
  • Assist newly-arrived international staff with administrative formalities related to their accreditations, security/ground passes, submission of completed forms and related documents to headquarters, arrange travel and hotel reservations
  • Assist with shipment of their personal effects in coordination with the logistics section.
  • Administer UNHCR medical insurance plan for locally recruited staff. Provide administrative support to staff and dependants in case of medical evacuations, as well as security evacuations/relocations. Maintain daily tracking record of staff and families to provide accurate information in case of emergency.
  • Maintain personnel records in the office, including maintenance of the attendance, overtime and leave records.
  • Initiate calculations for payments related to personnel issues such as settlement of travel claims, overtime claims, hazard pay, MIP reimbursements, medical and security evacuations, shipment costs.
  • Initiate routine correspondence on HR matters for the authorizing officer’s approval.
  • Perform other related duties as required.

 


 
 Minimum Qualification, Skills and Experience Required:

Minimum Qualifications

 

Education & Professional Work Experience

 

Years of Experience / Degree Level

 

2 years relevant experience with High School Diploma; or 1 year relevant work experience with Bachelor or equivalent or higher

 

 

Certificates and/or Licenses

 

Secretarial;                        

Administrative;

 

(Certificates and Licenses marked with an asterisk* are essential)

 

 

Relevant Job Experience

 

Essential

Good knowledge of UNHCR administrative procedures and processes and exposure to provision of support services in an international organization.

 

Desirable

Field experience with UNHCR and/or with other humanitarian organizations is an asset. High IT affinity and working experience of PeopleSoft/MSRP.

 

 

 

Functional Skills

 

IT-Computer Literacy;

PG-Resource Planning; eg. FOCUS, Global Focus Insight;

FI-PeopleSoft Financial Management;

HR-PeopleSoft Human Capital Management;

UN-UN/UNHCR Administrative Rules, Regulations and Procedures;

IT-Enterprise Resource Planning (ERP);

EX-Field experience with UNHCR and/or with other humanitarian organizations;

 

(Functional Skills marked with an asterisk* are essential)

 

 

Language Requirements

 

Knowledge of English and/or UN working language of the duty station if not English.

 

 

  1. Competency Requirements

 

All jobs at UNHCR require six core competencies and may also require managerial competencies and/or cross-functional competencies. The six core competencies are listed below.

 

Core Competencies

 

Accountability

Communication

Organizational Awareness

Teamwork & Collaboration

Commitment to Continuous Learning

Client & Result Orientation

 

Managerial Competencies

 

Not specified.

 

Cross-Functional Competencies

 

Planning and Organizing

Technological Awareness

 


Only short listed candidates will be notified.

Female candidates are strongly encouraged to apply

Candidate Assessments may include a written examination followed by a Competency Based Interview.

 









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