Head of Program Implementation (HPI)
Save the Children International

 


 


 Supervisor: Area Manager –Greater Darfur
 No. of Post: 1
 Duty Station: West Darfur (Geneina)
 Duration: One Year Renewable
 Closing Date: 25 Sept 2021

 
 Background:

Save the Children is the world's leading independent organisation for children. We work in 120 countries. We save children's lives; we fight for their rights; we help them fulfil their potential. We work together, with our partners, to inspire breakthroughs in the way the world treats children and to achieve immediate and lasting change in their lives. We have over two million supporters worldwide and raised 1.9 billion dollars last year to reach more children than ever before, through programmes in health, nutrition, education, protection and child rights, also in times of humanitarian crises. Following a major transition, our international programmes are now delivered through a merged operation with 15,000 staff, managed through seven regional hubs and reporting to a relatively small, central office.

 



 
 Duties and responsibilities:

Leading Field level Program/grant management:

  • Oversee the implementation of all programmes operating in their respective field offices, ensuring that programs are delivered according to awards agreement requirements, humanitarian standards and Save the Children standards
  • Ensure that activities are appropriately planned and resourced, with work plans, procurement plans, and phased budgets in place for each project and that progress is systematically monitored on a monthly basis against targets for both budgets and programmatic targets and issues are flagged for support in a timely fashion
  • Ensure that kick off and close out meetings are held at the field level according to Save the children standards.
  • Ensure that all Awards have effective monitoring and evaluation systems and a system of learning and feedback is in place for the field office; actively engage in regular programme monitoring
  • Ensure that internal and donor reporting is of high quality, timely and informs managerial and strategic decision making.
  • Contribute to project design ensuring that new proposals are in line with area strategy, feasible and adequately resourced and support sectoral assessments where necessary
  • Work with the Programme Managers to ensure that relevant contingency planning is developed and feed into emergency preparedness initiatives or responses
  • Lead the zonal teams to ensure the smooth implementation of  programmes and ensure that programme plans are clearly prioritized and communicated to the support team effectively
  •  

Strengthen Field level Interdepartmental coordination

  • Ensure effective coordination and communication flow between departments (thematic and support) to ensure efficient program delivery and a constructive and supportive working environment
  • Ensure timely and quality reporting from all departments and detailed analysis of program status, constraints and mitigating factors
  • Work closely with support departments in Juba to raise issues related to the field level. From time to time, raise issues with ZHPI to escalate them where appropriate.
  • Chair weekly/ monthly interdepartmental meetings in the field for purposes of program and operational reviews.

 

Strengthen Field Level internal controls for risk mitigation

  • With the support of the ZHPI as well as other relevant Senior management staff, ensure appropriate compliance with systems and procedures (procurement, fleet, warehousing, finance, HR, admin, etc.) in the field offices
  • Ensure all field offices, guesthouses and any sub offices, vehicles and other assets are managed as per standards, and ensure Save the Children’s assets are used according to Save the Children policy and in line with the goals of the program
  • Demonstrate compliance and leadership with Save the Children policies and practice with respect to child safeguarding, code of conduct, health and safety, equal opportunities and other relevant policies and procedures
  • Ensure that all field staff have a clear understanding of Save the Children mission, vision and values, organizational goals, which are in turn reflected in programme planning, implementation and staff conduct.
  • Ensure mitigation plans are always in place for the identified Save the Children South Sudan risk areas.

 

Financial Management

  • Create and maintain a master budget for the respective field office.
  • Ensure that Field level financial management is as per the organizations Financial policies and procedures.
  • Participate in weekly cash count sessions.
  • Approve all field financial transactions as per the approved Scheme of delegation.
  • Ensure field office financial requests are made in time to ensure timely disbursal of funds from the country office.
  • Work closely with Country office Finance department to strengthen field financial management.

 

Ensure effective Staff Management:

  • Working in close collaboration with the ZHPI and Human Resources (HR), ensure appropriate staffing within the field offices, including through leave tracking and timely recruitment
  • Ensure application of Country Office Performance Management Systems, including on-going feedback and periodic reviews based on clearly defined objectives and staff understanding of their responsibilities
  • Help identify learning needs for the Save the Children field teams and assist in the organization of training sessions for staff, partners, local authorities and community members.  Actively engage in capacity building where possible
  • Contribute to constructive working relationships between teams and team members and identify ways that all teams and team members are able to contribute positively to common goals.

KPI Improvement

  • Ensure that Global KPIs are rolled out in field locations and performance tracked.
  • Hold Program Managers to account for any KPI issues

 

 


 
 Minimum Qualification, Skills and Experience Required:

Essential

  • Hold a relevant degree in Development management, Humanitarian studies or any relevant Social Sciences and at least 3 years/substantial experience working in Field/ program management with a humanitarian/ development organisation
  • Skills and experience in project/programme implementation, monitoring, review and evaluation including budget holding responsibilities
  • Substantial people and programme management experience with good interpersonal skills and ability to communicate at all levels
  • Substantial experience in office management with a good understanding of logistics, HR and finance procedures
  • Solid experience in grant management, including budget holding and donor reporting
  • Substantial understanding or proven experience of security management issues
  • Representational, political awareness and advocacy skills
  • Experience of working with partners and a participatory approach
  • Able to work to tight deadlines with minimal supervision
  • Fluency in written and spoken English and computer literate
  • Commitment to and understanding of Save the Children’s aims, values and principles.

 


Females are strongly encouraged to apply for this post.

Application, full CV, copy of qualifications and experience certificates should be delivered directly to HAC Labour Department, Khartoum – End of Gamojoria Street. Send or through CV to www.sudanjob.net Only short-listed candidates will be contacted for written test and interviews. All inquiries should be addressed directly to Labour Office–HAC Khartoum. Closing date will be on day: 25th september2021. Any application after this date will not be considered. All interviews done in HAC Labour Dep.

Disclaimer: Save the Children International does not charge any kind of fee at whichever stage of the recruitment process and does not act through recruitment agents. SCI will be undertaking child safeguarding checks for all candidates. Selected candidate will asked to provide police checking prior to signing contract.

 




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