SCOPE OF ROLE:

Reports to:

Direct: -  Country Supply Chain Manager  

Technical: -  Country Supply Chain Manager

Staff reporting to this post:

Direct: store keeper

Budget Responsibilities: None

Role Dimensions: Save the Children International in Sudan is working across Sudan e.g. Jabal Aulia state, South, West and North Kordofan, North, West & Central Darfur States, Blue Nile State and the Red Sea State in Sudan. Our thematic coverage includes child rights governance, child protection, education, health, nutrition, WASH, livelihoods, and humanitarian emergencies. We maintain diversified sources of funding including SIDA, OFDA, DFATD, GSK, EC/ECHO etc.

This is a challenging role in a complex environment. It requires a dedicated, experienced and highly motivated individual who can manage the difficulties of living and working in such an environment and still be fundamental in helping to drive forward our programmes and our ambitions.

KEY AREAS OF ACCOUNTABILITY:

Warehousing Management

• Stores Management: of Stores/warehouses supervision (all stores in Jabal Aulia locality), including maintaining proper store records, proper stacking, proper ventilation, proper safety and security measures, etc.
• Consignee: serve as consignee for the physical receipt/count of all equipment/goods, received from suppliers and/or sent from Field to Jabal Aulia state for maintenance or any other purpose and responsible to dispatch them after maintenance.
• Make sure the store keeper is issuing the Good Receipt Note (GRN).
• Dispatch and transportation of goods & supplies: Responsible on making sure that the store keeper Performs the tasks for transportation from Jabal Aulia of purchased/acquired Goods & supplies. Responsible for preparation of the required detailed waybills. Follow up the loading processes and the communications with transporters and the point of delivery, until the receipt of GRN and/or authenticated waybill(s).
• Reporting: responsible on making sure of the reporting on stock status and consumption tracking of all goods, supplies and items in the entire store in Jabal Aulia
• Stock replenishment: maintain records of the desired minimum & maximum level as per Agency standards. Follow up on the process of replenishment of stocks of all items in the store.
• Gate Pass: prepare gate pass to be approved for all items leaving the Office premise, and ensure adherence by all.
• TIM: Attain TIM training and further work on data provision for TIM warehouse Report.
• Conduct inventory audits to determine inventory levels and needs. 

Fleet Management

Under the direct supervision of the Country Supply Chain Mananegr to;

• Ensure all vehicles are mechanically sound and in good condition at all times according to drivers standing instructions. 
• Ensure that all drivers adhere to SCIS policy and procedures for vehicle services maintenance and conduct driver’s performance reviews.
• Ensure vehicles hired by projects have agreements and payment made as agreed and on time.
• Allocate vehicles for Jabal aulia program by ensuring they are assigned as per program needs and that the vehicles are fuelled on specified days and fuel liters recorded in the logbook.
• Ensure vehicle insurances and road licenses are renewed when they fall due and copies of the same are properly filed.
• Prepare and follow up arrangements for land/air transport of goods and material from HQ to FOs, in direct relationship with the Country Supply Chain Manager.  
• Prepare the necessary documents and logs. for producing the fleet monthly reports.

QUALIFICATIONS

• Bachelor Degree in Administrative Sciences. An MBA is desirable.

EXPERIENCE AND SKILLS

• 1 to 3 years, proven experience in administrating Supply Chain functions: -  Warehousing, Fleet, Procurement and Asset Management,
• Good command in and ability to understand Supply Chain issues.
• Able to work under pressure, able to multitask, excellent team player and able to work in a multinational environment