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Grants Accountant
Plan International
Plan International

 Section/Unit: Finance
 Supervisor: Country Grants Accountant
 No. of Post: 1
 Duty Station: Khartoum Country Office Travel required:30%
 Closing Date: 21 Sept 2021

 
 Background:

ROLE PURPOSE::

Plan International is an independent child rights and humanitarian organisation committed to children living a life free of poverty, violence and injustice.

We actively unite children, communities and other people who share our mission to make positive lasting changes in children’s and young people’s lives. We support children to gain the skills, knowledge and confidence they need to claim their rights to a fulfilling life, today and in the future. We place a specific focus on girls and women, who are most often left behind.

We have been building powerful partnerships for children for more than 75 years, and are now active in more than 70 countries.

The Grants Accountant coordinates grants management, financial reporting and contract matters to ensure timely and effective implementation of project activities.

To reinforce capacities of implementing local partners in the Program areas of budgeting, accounting and treasury and financial reporting, internal financial controls and auditing. H/She ensures conformity with grants reporting requirements and the stringent compliance through on-site review and validation of implementing partner’s expenses and reconciliation within standards established by grants regulation in agreement with Plan International Sudan for the implementation of these projects.



 
 Duties and responsibilities:

Dimensions of the Role:

  • Grant Financial Management.
  • Provide support to Program Areas on issues of Financial Grants Management.
  • Support the Business Development Department on all issues of financial grants management

 

 RESPONSIBILITIES - Key End Results of Position:

 

Approved Country office grants budgets to adequately meet proposed assignment delivery

  • Provide accurate and timely financial input to project budgets during proposal design stage, as required by the BDD
  • Review of proposal budgets to ensure that all donor requirements / internal CO budgeting guidelines are met.
  • Budget formulation and monitoring
  • Promote the use of and actively apply the proposal budget template adopted in 2021

 

Accurately analysed grants financial reports to ensure compliance to accounting standards and best practice

  • Regularly review partner reports to ensure proper funds absorption as well as monitor donor compliance.
  • Preparing donor financial reports i.e. Quarterly, bi annual and annual in a timely manner.
  • Prepare monthly grant reports as requested by the management

 

Capacity building of partners / sub-grantees to ensure compliance to set out procedures and requirements of donor funding projects

  • Periodic review of partner financial reports to ensure compliance. Ad hoc reviews as well as desk reviews carried out as a pre-audit preparation
  • Training of partners on Financial grants management.
  • Ensuring proper funds absorption and project performance before further disbursements to sub grantees.

 

Internal Financial control on grants funding to established policies and procedures

  • Ensure bank reconciliations are done by the 15th of every month.
  • Ensure that there’s full cost recovery for all grants that attract an overhead cost.
  • Ensure all financial processes adhere to the donor set controls and are audit ready from the beginning to the end of the transactions.
  • Coordination of donor Audits within his/her portfolio, management letter review, audit report reviews when they fall due ensuring auditors get all necessary information.
  • Maintaining proper grants filing system 

 

Dealing with Problems

  • Timely Donor financial reporting and analysis
  • Monitoring of Donor Compliance with sub grantees
  • Internal Financial controls
  • Regular communication and proactive problem solving with NO financial staff

 

Emergency Response SUPPORT

  • Work with and support the DRM, the emergency and MERL teams and ensure a high and effective gender and inclusion mainstreaming in emergency response, particularly projects design and delivery.
  • Ensure that all emergency response has a Rapid Gender Analysis done at all relevant times, especially at inception stage.


 

 

Key relationships:

Internal

  • Country Finance Manager
  • Area Finance Coordinators
  • Business Development Team
  • Support Services Team
  • Programme Team
  • National Offices

External

  • Auditors
  • Partners (sub-grantees)
  • Donor financial managers (as appropriate and assigned)

 
 Minimum Qualification, Skills and Experience Required:

Qualifications:

  • Bachelor’s degree in Finance and accounting or equivalent is required.
  • Post graduate degree is highly recommended

 

Knowledge

  • Experience in financial management of donor grants funded programs and knowledge of donor compliance regulations.
  • Good knowledge of donors (i.e. GFFO, BMZ, EU) financial reporting requirements, policies and procedures
  • In depth knowledge of financial systems, financial management and reporting
  • Minimum 3 years’ relevant experience in a similar position in a comparable organization.
  • Excellent knowledge and proven use of online project management platforms such as OCHA GMS, UNPP, USAID, BPRM, etc.
  • An understanding of community development preferably from a rights-based perspective

 

Skills

  • Analytical thinking
  • Proficient in computer skills and use of relevant software and other applications, e.g. word processing, spreadsheet, database, web-based system
  • Advanced Excel skills are essential
  • Communication skills, appropriate to the audience
  • Ability to work in a multidisciplinary and multicultural environment
  • Strong team-building and motivational skills
  • Strong negotiating, facilitating and influencing skills
  • Working knowledge of written and spoken English (at least intermediate level)

Level of contact with children:

  • Low contact: No contact or very low frequency of interaction.

 

Travel

  • Travel is estimated at 30%.

 

 

The complete application should be submitted  via Sudanjob.net Please note :

  • Only short listed candidates will be contacted
  • Females are strongly encouraged to apply “competitive offers are waiting for them!”








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