The Logistics officer will provide efficient and effective logistical and administrative support in emergency response in the state in compliance with Concern’s and Donor’s policies & procedures

He/she will be responsible for procurement, and assets management

Overall Logistics

• Carry out procurement of goods and services within policy and procedure
• Responsible for Concern’s assets and inventory management
• Responsible for organising dispatch, loading and unloading of deliveries

Procurement

• Procuring goods and services in West Darfur state and ensure that all procurement is well documented, in line with laid Concern’s procurement policy and procedures and donor regulations
• Ensuring that all Supplies Requests and subsequent documentation are approved in line with the Country Delegation of Authority Matrix.
• Following the right solicitation procedure for different procurement thresholds and filing all procurement related documentation.
• Being responsible for preparing RFQs, etc. for review and approval before sharing with potential vendors.
• Ensuring that the evaluation and selection criteria of vendors/supplier is appropriately executed and documented as outlined in the Procurement policies and procedures.
• Ensuring that the right and appropriate contract is prepared, reviewed and duly approved upon selection of a vendor/supplier.
• Updating the supplies requests tracking sheet on a daily basis; proactively sharing information with requestors on status of their supplies requests and ensuring that procurement lead times are adhered to across all thresholds.
• Day to day management of supply and service contracts or framework agreements with prequalified suppliers
• Timely and promptly arranging for Procurement Committee Meetings (as and when required).
• Maintaining all procurement records in accordance with Concern and donor requirements
• Assisting requestors to outline correct item specifications when making supplies request.
• Liaising with the Logistics Coordinator on the procurement pipeline and anticipate dates for receiving commodities.
• Liaising with the Government and Liaisons Officer for HAC approvals relating to Tender advertisements.
• Working closely with Program Experts for Technical advice when procuring specialized commodities, services or works.
• In collaboration with the Logistics Coordinator, support programing teams in the development and close monitoring of procurement plans.
• Preparing accurate and complete Payment Requests

Code of conduct and associated policies

• To adhere to the standards of conduct outlined in the Concern Code of Conduct and associated policies.
• To support and promote the standards outlined in the code of conduct and associated policies to their team, partner organizations and beneficiaries, and be committed to providing a safe working environment.

Other:

• Assist the Logistics Coordinator in conducting special tasks/assignments that may not be related to Logistics as and when directed.
• Conduct himself/herself both professionally and personally in such a manner that will not bring disrepute to Concern Worldwide or conduct that may jeopardize Concern’s humanitarian mission.
• Undertake other related duties as may reasonably be assigned by the Logistics Coordinator.

Concern is committed to responding to emergencies efficiently and effectively in order to help affected people meet their basic needs, alleviate suffering and maintain their dignity. To this end, when emergencies strike and Sudan Program is to respond, all staff are required to actively participate in the response, regardless of location and contribute to the efforts aimed at achieving the humanitarian objective of the organization.

Concern Code of Conduct and its Associated Policies

Concern has an organizational Code of Conduct (CCoC) with three Associated Policies; the Programme Participant Protection Policy (P4), the Child Safeguarding Policy and the Anti-Trafficking in Persons Policy. These have been developed to ensure the maximum protection of programme participants from exploitation, and to clarify the responsibilities of Concern staff, consultants, visitors to the programme and partner organization, and the standards of behavior expected of them. In this context, staff have a responsibility to the organization to strive for, and maintain, the highest standards in the day-to-day conduct in their workplace in accordance with Concern’s core values and mission. Any candidate offered a job with Concern Worldwide will be expected to sign the Concern Staff Code of Conduct and Associated Policies as an appendix to their contract of employment. By signing the Concern Code of Conduct, candidates acknowledge that they have understood the content of both the Concern Code of Conduct and the Associated Policies and agree to conduct themselves in accordance with the provisions of these policies.

Essential

• Bachelor’s Degree or a diploma, preferably in Procurement, Logistics, Administration or related field with demonstrated experience in Procurement and (or) Administration in Sudan.
• At least three (3) years of progressive experience with at least two (2) years’ experience with an International NGO in Procurement.
• Demonstrated working knowledge and understanding of the Procurement Cycle.
• Strong computer skills in Word and Excel
• Strong interpersonal skills and ability to relate well with colleagues across all hierarchy levels
• Strong Communication (both oral & written) and negotiations skills
• Fluency in English, knowledge of Arabic is an asset.

Desirable

• Willingness to undertake regular field visits and interact with different stakeholders, especially primary stakeholders
• Excellent interpersonal and communication skills, facilitation skills and writing skills.

Essential

• Managing yourself
• Leadership
• Communicating and working with others
• Delivering Results
• Planning and Decision Making

Desirable:

• Creativity and Innovation
• Influence, Advocacy and Networking
• Change Management