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Senior Finance Officer
Concern Worldwide

Concern Worldwide is an international humanitarian organization that strives for a world free from poverty, fear, and oppression. We deliver life-saving and life-changing interventions to the world's poorest and most vulnerable people. From rapid emergency response to innovative development programming, we go to the hardest to reach places to make sure that no-one is left behind.


 Section/Unit: Finance
 Grade Level: Ranges from E.0-679 USD to E.5 - 867 USD based on experience
 Supervisor: Area Coordinator - West Darfur
 No. of Post: 1
 Duty Station: ElGeneina
 Duration: 24 months
 Closing Date: 16 Sept 2021

 
 Background:

Concern Worldwide is a non-governmental, international, humanitarian organisation dedicated to the reduction of suffering and working towards the ultimate elimination of extreme poverty. In Sudan, Concern is working in West Darfur, South & West Kordofan states implementing programmes in Food Security and Livelihoods (FSL), Health and Nutrition, WASH sectors while also responding to emergencies that may arise.

Maintaining the books and records for both bank and cash transactions in the Concern Field Offices in West Darfur including reviewing all supporting documentation for payment requests, preparing cheques for signature and making cash payments in the field following the roster. S/he is responsible for issuing the monthly payroll prepared by the Finance Manager to staff and assisting employees where necessary in opening personal bank accounts. S/he is also responsible for monitoring cash balances in the office safe and notifying the Area Coordinator on a timely basis when a transfer from Geneina is required.



 
 Duties and responsibilities:

Cash Management

  • Monitor cash levels in the petty cash box and office safe and request cash transfers on a timely basis from the Area Coordinator to ensure that there are always sufficient funds in the office.
  • Ensure cash payments are made within Concern’s limits and that all required documentation and authorization procedures for the payment have been followed.
  • Ensure the issuing and retiring of cash floats to approve float holders and that all required documentation and authorization procedures have been followed.
  • Ensure timely preparation of cheques for signature.
  • Liaise with the Finance Assistant in Geneina Office to arrange the preparation of large cheques and liaise with suppliers regarding pick up or delivery of payments.
  • Carry out weekly cash counts in conjunction with the Area Coordinator and reconcile to the cash book
  • Travel to Programme field sites as and when requested by the Area Coordinator to make cash payments to training attendees or work shop participants.

 

Team management

  • To supervise Finance team in all Concern’s West Darfur officers including day-to-day operation
  •  Ensure that the finance staff have daily, weekly and monthly plan and that they are implementing for each office in West Darfur.
  • Organize financial induction/training workshops with newly recruited staff for Concern and its national partners and develop a common understanding of the financial procedures.

 

Books and Records

  • Ensure accurate cash & float logs are maintained and up-to-date.
  • Ensure that Transaction Vouchers are manually raised to record all safe, bank & cash movements and filed numerically with the supporting documentation
  • Ensure that electronic safe, bank & cashbooks are updated on a regular (daily) basis.
  • Monitor cash flow to ensure that adequate funds are available in the safe to support programme activities.
  • Ensure accurate coding is used on all payment requests.
  • Ensure that all receipts are properly checked and verified, including any payments to local partners.
  • Send regularly all relevant financial documents per Concern requirements to its Country Office in Khartoum.

 

 

Miscellaneous

  • Make prompt and timely payment of all local taxes where applicable.
  • Frequently travel to other offices in West Darfur to assist the finance team or attend training as requested by the Country Financial Controller.
  • Support team in Khartoum office if need
  • Provide information and support to Programme and Systems staff on issues such as budget coding and standard Concern Finance Policies and Procedures.
  • Ensure familiarisation and adherence to Concern’s Finance Policies and Procedures, particularly in the security of cash and confidentiality of information, at all times.
  • Any other duties as may be determined by the Area Coordinator or Country Financial Controller
  • Ensure the organizational anti-fraud policy, 4P and equality issues for maximizing better quality work and changing life of the targeted extreme poor peoples

Concern is committed to responding to emergencies efficiently and effectively in order to help affected people meet their basic needs, alleviate suffering and maintain their dignity. To this end, when emergencies strike and Liberia Programme is to respond, all staff are required to actively participate in the response, regardless of location and contribute to the efforts aimed at achieving the humanitarian objective of the organization.

Concern Code of Conduct and its Associated Policies

Concern has an organisational Code of Conduct (CCoC) with three Associated Policies; the Programme Participant Protection Policy (P4), the Child Safeguarding Policy and the Anti-Trafficking in Persons Policy. These have been developed to ensure the maximum protection of programme participants from exploitation, and to clarify the responsibilities of Concern staff, consultants, visitors to the programme and partner organisation, and the standards of behaviour expected of them. In this context, staff have a responsibility to the organisation to strive for, and maintain, the highest standards in the day-to-day conduct in their workplace in accordance with Concern’s core values and mission. Any candidate offered a job with Concern Worldwide will be expected to sign the Concern Staff Code of Conduct and Associated Policies as an appendix to their contract of employment. By signing the Concern Code of Conduct, candidates acknowledge that they have understood the content of both the Concern Code of Conduct and the Associated Policies and agree to conduct themselves in accordance with the provisions of these policies.

 


 
 Minimum Qualification, Skills and Experience Required:

  1. Education
    • University degree or at least a Diploma in accounting
    • Experience working in the INGO, NGO sector in Sudan or experience working overseas

Excellent command of IT skills particularly in Microsoft Office Excel

  1. Job related Experience and Knowledge
  • Good team player and ability to teach/capacity build finance staff/budget holders within Concern and with partner organizations,
  • Ability to work without detailed supervision, excellent organizational  and problem solving skills, personal integrity, cross cultural awareness and sensitivity,
  • Willingness to travel frequently and live under pretty basic conditions, flexibility, high respect for national staff, patience, ability to meet deadlines,
  • Understanding of the role and responsibilities of NGOs/INGOs in development work.

 

  1. Time required in Job to reach effective performance
  • Probation period – 3 months

 

 


Concern Code of Conduct and its Associated Policies.

Concern has an organisational Code of Conduct (CCoC) with three Associated Policies; the Programme Participant Protection Policy (P4), the Child Safeguarding Policy and the Anti-Trafficking in Persons Policy. These have been developed to ensure the maximum protection of programme participants from exploitation, and to clarify the responsibilities of Concern staff, consultants, visitors to the programme and partner organisation, and the standards of behaviour expected of them. In this context, staff have a responsibility to the organisation to strive for, and maintain, the highest standards in the day-to-day conduct in their workplace in accordance with Concern’s

 

Core values and mission. Any candidate offered a job with Concern Worldwide will be expected to sign the Concern Staff Code of Conduct and Associated Policies as an appendix to their contract of employment. By signing the Concern Code of Conduct, candidates acknowledge that they have understood the content of both the Concern Code of Conduct and the Associated Policies and agree to conduct themselves in accordance with the provisions of these policies

 

To apply : Please submit a cover letter , CV detailing your experience skills and qualifications, your experience and educational certificates, ID, Birth Certificate, National Number, Contact details for two professional references to Sudan Job  Website.

 

 

 

 

 








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