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Finance & HR Assistant
Medecins sans Frontieres France

Médecins Sans Frontières (MSF) translates to Doctors without Borders. We provide medical assistance to people affected by conflict, epidemics, disasters, or exclusion from healthcare. Our teams are made up of tens of thousands of health professionals, logistic and administrative staff - bound together by our charter.  Our actions are guided by medical ethics and the principles of impartiality, independence and neutrality. We are a non-profit, self-governed, member-based organization.

MSF was founded in 1971 in Paris by a group of journalists and doctors.

 


 Gross Salary: 765 USD
 No. of Post: 1
 Duty Station: Khartoum
 Duration: 6 Months Renewable
 Closing Date: 16 Sept 2021

 
 Background:

Scope of Responsibilities:

Execute administrative tasks and do follow up of project accountancy and expenses, according to administration manager’s indications and MSF procedures, in order to ensure legal compliance and keep a strict control over monetary resources for MSF Mygoma project

 

 



 
 Duties and responsibilities:

  • Execute administrative and legal related tasks, under supervision of the Administrator Manager, checking payroll calculations and updating personal files in order to ensure accuracy, compliance and on time payments.
  • Implement cash management procedures in order to ensure the highest control and security, and ensure cash availability.
  • Prepare employment contracts in conformity with legal requirements including specific amendments when necessary in order to ensure local labour and fiscal law compliance.
  • Enter data into the HR database and personal files and keep them up-to-date in order to facilitate HR processes management.
  • Update Social security  Tax office employee files in order to meet legal requirements and duties .
  • Draw up monthly pay slips for all staff, editing and updating the necessary data, in order to ensure the punctuality and accuracy of staff payroll.
  • Draw up the final pay slip and employment certificate at the end of a contract in order to meet legal requirements while defending MSF ’s interests
  • Follow up all expiring rental contract dates and inform the Administration Manager in order to leave enough time to arrange a renewal or look for some other alternative.
  • Assist the administration manager in the prevision of monthly treasury and planning in order to ensure the coverage of daily needs, advances on salaries, payroll, etc.
  • Process the payment to suppliers and keep strict on all documentation involved, informing the administration manager of any sort of disparity.
  • Carry out all accounting tasks and activities in order to ensure strict control of all expenditures and the reliability of statements and documentation.
  • Make all administrative information available to the staff (posting, meetings, etc.)
  • Classify and prepare all accounting pieces as requested by the Administration Manager.
  • File the accounting documents and enter the accounting pieces in the accounting software, with the support from the Administration Manager.
  • Support the Administration Manager in translating documents into local language. Assists the Administration Manager in meetings upon request.

 
 Minimum Qualification, Skills and Experience Required:

Education

Desirable finance, business or administration related diploma.

Experience

  • Essential previous working experience of at least two years in relevant jobs.
  • Desirable experience in MSF or other NGOs in developing countries.

Languages                       

Mission language and local language essential

Knowledge

Essential computer literacy (word, excel, internet)

Competencies

  • Results
  • Teamwork
  • Flexibility
  • Commitment
  • Stress Management

 


Applications must be in English language and include:

  • Complete CV and Copies of all certificates and diplomas.
  • Updated contact details (candidate’s phone number and a backup phone number)
  • Sudanese National ID.  Copy of Labor card and civil certificate.

 

Application should be submitted before 16 September 2021 in sealed envelope mentioning “MSF France- application for Finance and human resources Administror assistant  ”, to Labour office, Khartoum Al Jamahiriya Street or to  MSF France Office at Al Ryad district, Block#12, House#2, Jazer street, Khartoum State.

 

Only short-listed candidates will be contacted.

 

Note:  Covid19 risk factors will be done by MSF staff health before the confirmation of the contract.









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