Scope of Responsibilities:

Execute administrative tasks and do follow up of project accountancy and expenses, according to administration manager’s indications and MSF procedures, in order to ensure legal compliance and keep a strict control over monetary resources for MSF Mygoma project

• Execute administrative and legal related tasks, under supervision of the Administrator Manager, checking payroll calculations and updating personal files in order to ensure accuracy, compliance and on time payments.
• Implement cash management procedures in order to ensure the highest control and security, and ensure cash availability.
• Prepare employment contracts in conformity with legal requirements including specific amendments when necessary in order to ensure local labour and fiscal law compliance.
• Enter data into the HR database and personal files and keep them up-to-date in order to facilitate HR processes management.
• Update Social security  Tax office employee files in order to meet legal requirements and duties .
• Draw up monthly pay slips for all staff, editing and updating the necessary data, in order to ensure the punctuality and accuracy of staff payroll.
• Draw up the final pay slip and employment certificate at the end of a contract in order to meet legal requirements while defending MSF ’s interests
• Follow up all expiring rental contract dates and inform the Administration Manager in order to leave enough time to arrange a renewal or look for some other alternative.
• Assist the administration manager in the prevision of monthly treasury and planning in order to ensure the coverage of daily needs, advances on salaries, payroll, etc.
• Process the payment to suppliers and keep strict on all documentation involved, informing the administration manager of any sort of disparity.
• Carry out all accounting tasks and activities in order to ensure strict control of all expenditures and the reliability of statements and documentation.
• Make all administrative information available to the staff (posting, meetings, etc.)
• Classify and prepare all accounting pieces as requested by the Administration Manager.
• File the accounting documents and enter the accounting pieces in the accounting software, with the support from the Administration Manager.
• Support the Administration Manager in translating documents into local language. Assists the Administration Manager in meetings upon request.

Applications must be in English language and include:

• Complete CV and Copies of all certificates and diplomas.
• Updated contact details (candidate’s phone number and a backup phone number)
• Sudanese National ID.  Copy of Labor card and civil certificate.

Application should be submitted before 16 September 2021 in sealed envelope mentioning “MSF France- application for Finance and human resources Administror assistant  ”, to Labour office, Khartoum Al Jamahiriya Street or to  MSF France Office at Al Ryad district, Block#12, House#2, Jazer street, Khartoum State.

Only short-listed candidates will be contacted.

Note:  Covid19 risk factors will be done by MSF staff health before the confirmation of the contract.