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Executive Manager Senior Leadership office
Save the Children International

 


 


 Section/Unit: Operation
 Grade Level: Very Attractive Packages are offered
 Supervisor: Country Director, with frequent interactions with SLT
 No. of Post: 1
 Duty Station: Khartoum
 Duration: fixed (one year)
 Closing Date: 30 July 2021

 
 Background:

Save the Children is the world's leading independent organisation for children. We work in 120 countries. We save children's lives; we fight for their rights; we help them fulfil their potential. We work together, with our partners, to inspire breakthroughs in the way the world treats children and to achieve immediate and lasting change in their lives. We have over two million supporters worldwide and raised 1.9 billion dollars last year to reach more children than ever before, through programmes in health, nutrition, education, protection and child rights, also in times of humanitarian crises. Following a major transition, our international programmes are now delivered through a merged operation with 15,000 staff, managed through seven regional hubs and reporting to a relatively small, central office.

 



 
 Duties and responsibilities:

KEY AREAS OF ACCOUNTABILITY:   

Country Office Management Systems

  • Managing the SMT tracking tool for the Global Assurance Internal Audit recommendations, year-end (Statutory and USAID) recommendations,
  • Support Country Office Risk Register and Key Performance Indicators and ensuring that the deadlines are tracked and followed up
  • Ensuring that departments listed in the tracking tool have departmental improvement plans which reflect the action plans and recommendations listed
  • Preparation of monthly and quarterly CD reports to the Regional Office for CD approval
  • Coordination and reporting on the Country Office achievement against the Global Key Performance Indicators (KPIs) to be included in the report above.
  • Ensuring that departments, zones and fields have their own departmental KPIs, dashboards and tracking tables, report and follow up on them, and ensuring that key indicators feed into the SMT dashboard- limited # of KPI
  • Preparing for the quarterly Extended Senior Management Team meeting a full pack of updates on GA audits, statutory project year-end audits, and standards against the quality framework so that key elements can be selected for deeper discussion at SLT, SMT and ESMT
  • Supporting the bi-weekly SLT, monthly SMT, quarterly ESMT and operations meetings, developing the agenda and materials as needed and ensuring that action plans are tracked, followed up and reported back to the following meetings; working with colleagues to ensure the monitoring and dissemination of the annual calendar for these and related management meetings

Save the Children Global Management Tools

  • Coordination of Quality Framework Self-Assessment (QFSA) and its Improvement Plan, ensuring that the timelines and actions are followed up, preparing quarterly reports on progress, coordinating the annual QFSA process of self-assessment and action plan development; ensuring that action plans are in place to support departments in meeting essential standards of operational quality
  • Coordination, monitoring and reporting of key findings from any reviews/audits .
  • Keep action tracker for all action plans from reviews and audits.

Cross-Functional Coordination and Systems Improvement

  • Ensure follow-up of continues improvement and change projects are planning and implementing as planned and report to SLT/SMT/ESMT and the CD regularly. Flag problems timely for solution.
  • Manage and update central resources (including central resources stored in SC internal IntraNet), and send out regular updates to program staff as to what is available in central resources
  • Ensure (be point for) posting of proposals and other documents on the HUB and tracking the status (incl. informing staff members about pending issues and ensuring that issues are responded to in a timey fashion).

Executive Support

  • Coordinates the Senior Staff members’ meetings and other workshops
  • Prepares the major events and visitors calendar, SMT-Out-of-Office notice and sends out the information to all staff members;
  • Compiles meetings\workshops documentation and provides background documents for the Country Director;
  • Tracks down visitor’s itinerary and send required visitors information, and arranges logistics and assists visitors in their visit schedule as required
  • Maintain up to date central files/documentation on each program file, including proposals, reports, donor agreements, modifications, etc

·         Support with SLT/CMT meeting minutes as well as Action Tracker for follow ups/

·         Support CD with SMT travel/leave plans. Coordinate with field regarding all pending action points from previous field visits and ensure SMT members are provided a brief on high risk awards before their field trips..

Ensure all staff in PMO do have updated work plan, do regular performance management as required by the organization.

Accountability:

·         Holds him/herself accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values

·         Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved

Ambition:

·         Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the same

·         Widely shares their personal vision for Save the Children, engages and motivates others

·         Future orientated, thinks strategically

Collaboration:

·         Builds and maintains effective relationships, with their team, colleagues, members and external partners and supporters

·         Values diversity, sees it as a source of competitive strength

·         Approachable, good listener, easy to talk to

Creativity:

·         Develops and encourages new and innovative solutions

·         Willing to take disciplined risks

Integrity:

Honest, encourages openness and transparency


 
 Minimum Qualification, Skills and Experience Required:

  • Masters Degree in Management, Finance or any other relevant sectors.
  • Experience of working in the corporate, humanitarian or development sector at similar level
  • Experience of working in large diverse teams with colleagues from many cultures backgrounds
  • Exceptional communication and organisational skills, and highly competent in developing and implementing systems, business processes and procedures
  • Highly competent in Microsoft office software
  • Exceptional coordination skills
  • Fluent written and spoken English

Very confident in dealing with large groups of people and with senior level visitors and partners


Females are strongly encouraged to apply for this post.

Application, full CV, copy of qualifications and experience certificates should be delivered directly to HAC Labour Department, Khartoum – End of Gamojoria Street. Send or through CV to https://stcuk.taleo.net/careersection/ex/jobdetail.ftl?job=2100054L Only short-listed candidates will be contacted for written test and interviews. All inquiries should be addressed directly to Labour Office–HAC Khartoum. Closing date will be on day: 30/July/2021. Any application after this date will not be considered. All interviews done in HAC Labour Dep.

Disclaimer: Save the Children International does not charge any kind of fee at whichever stage of the recruitment process and does not act through recruitment agents. SCI will be undertaking child safeguarding checks for all candidates. Selected candidate will asked to provide police checking prior to signing contract.

This position is pending funding confirmation .









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