Purchasing Officer
Medecins Sans Frontieres Belgium



Médecins Sans Frontières (MSF) translates to Doctors without Borders. We provide medical assistance to people affected by conflict, epidemics, disasters, or exclusion from healthcare. Our teams are made up of tens of thousands of health professionals, logistic and administrative staff - bound together by our charter.  Our actions are guided by medical ethics and the principles of impartiality, independence and neutrality. We are a non-profit, self-governed, member-based organisation.

MSF was founded in 1971 in Paris by a group of journalists and doctors. Today, we are a worldwide movement of nearly 65,000 people.

www.msf.org/belgium


 


 Vacancy No: DMZ/2021/05
 Section/Unit: Logistics & Supply
 Grade Level: L5
 Supervisor: Supply Officer
 No. of Post: 1
 Duty Station: Ad Damazine
 Closing Date: 29 July 2021

 
 Background:

Performing the day to day purchasing activities in a particular supply office (project level) according to MSF protocols and standards in order to ensure an optimal running of the mission/ project.



 
 Duties and responsibilities:

  • Performing on a day to day basis the purchasing activities of a supply office, analyzing market sources and competitive pricing conditions among different suppliers in order to ensure an ongoing supply of goods, following the procurement procedures and according to MSF standards and protocols. Including the following activities:
  • Constantly assessing the local market, seeking products and suppliers that offer the best value for money and negotiating prices in order to guarantee the best quality and pricing for MSF goods and commodities. Regularly updating the supplier-item-price data on the supply office and informing the Supply (Activity) Supervisor / Logistics Supervisor of all information or modifications to the data i.e. price, address, items available.
  • At the request of the line manager, obtaining different quotations from suppliers according to the MSF Purchasing policy and placing purchase orders to pre-selected suppliers with whom prices have been agreed.
  • Requesting invoices or receipts, without delay, for all purchases, checking they are correctly filled and translating information written in local language before approval.
  • Managing the administrative and accounting procedures related to purchases: completing purchase orders, checking delivery notes (against orders), managing advances issued by the Finance Department, etc. Updating information on purchase lists after purchases are made.
  • Assisting in reception control process with the storekeeper.
  • Performing delegated tasks according to his / her activity and as specified in his/her job description

 
 Minimum Qualification, Skills and Experience Required:

Education

 Diploma in supply chain/ procurement or related studies

Experience

 At least 2 years' experience in supply chain related jobs

Language

 Essential mission working language and local language

Knowledge

 Computer literacy

 


Applicant must be residing in Blue Nile State and/or willing to relocate to Ad Damazine on their own.

Only shortlisted candidates will be contacted.




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