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Background: Save the Children is the world's leading independent organisation for children. We work in 120 countries. We save children's lives; we fight for their rights; we help them fulfil their potential. We work together, with our partners, to inspire breakthroughs in the way the world treats children and to achieve immediate and lasting change in their lives. We have over two million supporters worldwide and raised 1.9 billion dollars last year to reach more children than ever before, through programmes in health, nutrition, education, protection and child rights, also in times of humanitarian crises. Following a major transition, our international programmes are now delivered through a merged operation with 15,000 staff, managed through seven regional hubs and reporting to a relatively small, central office.
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Duties and responsibilities: ROLE PURPOSE: The Procurement Officer (Buying) is responsible for purchasing of goods and services within based on needs of Save the Children’s programmes, managing orders and relations for a complex portfolio of programmes. The Procurement Officer will also support the Procurement Team in: · Ensuring that the right supplies and services are procured and that there is timely procurement and delivery of goods and services to programmes to deliver outstanding results for children · Ensuring best value for money is achieved through competitive and transparent procurement processes · Ensuring the update of the Procurement Tracker · Proper Filing for all procurement documents SCOPE OF ROLE: Reports to: Head of Procurement KEY AREAS OF ACCOUNTABILITY: Procuring Goods and Services (Buying) · Manage suppliers professionally and proactively, providing feedback to improve performance and leading periodic review meetings. · Provide procurement advice and support to field offices. · Deliver management information reports summarising key trends in performance of the procurement section against KPIs. · Manage procurement for the programme in line with SCI procurement policies, processes and quality standards through supervision of Purchase Requests and Purchase Order processes. · Deliver on the Country office supply plan, combining use of ad-hoc procurement, approved suppliers and contracted suppliers to meet the needs of the programmes. · Ensure all orders are processed in timely manner, inputted on Procurement Tracker, status updates are communicated to programmes, and that all relevant documentation is filed appropriately. · Ensure supplier files are routinely updated on performance and that regular reviews of performance are undertaken by the Procurement Committee for evaluation of suppliers for future use. · Develop strong relations with field office programmes to support them in improving their ordering practices and review all Procurement Plans together with the Logistics Manager. · Delegate to the Procurement Assistant (if present) routine Procurement duties and support and supervise to ensure processes are followed in a timely manner and according to SCI policies. Team Management and Capacity Building · Conduct Performance Review with line report and ensure clear work and personal development objectives are established with timelines and regular feedback and support is provided. · Develop strong relationships with field office programmes to support them in improving their procurement practices Performance Management Support the line manager in the production of management information reports on · analysis and recommendations on improving the efficiency of procurement processes. Systems, Tools and Processes · Promote and ensure compliance to our Procurement Policy, Procedures and quality standards · Provide Pro Save support and procurement advice for requisitioners and our FOs · Support the Procurement Team in the review and update of price lists, supplier information/ vetting and specification of goods and services in Pro Save · Support the Procurement Coordinator in turning Framework Agreements and Contracts into online catalogues in Pro Save that staff can order from directly Working with the supply base to ready them/support them for sourcing and ordering through Pro Save |
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Minimum Qualification, Skills and Experience Required: QUALIFICATIONS
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Females are strongly encouraged to apply for this post. Application, full CV, copy of qualifications and experience certificates should be delivered directly to HAC Labour Department, Khartoum – End of Gamojoria Street. Send or through CV to https://stcuk.taleo.net/careersection/jobdetail.ftl?job=2100053P&lang=en
Disclaimer: Save the Children International does not charge any kind of fee at whichever stage of the recruitment process and does not act through recruitment agents. SCI will be undertaking child safeguarding checks for all candidates. Selected candidate will asked to provide police checking prior to signing contract. This position is pending funding confirmation |
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