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Procurement Officer
Save the Children International

 


 


 Section/Unit: Operation
 Grade Level: Very Attractive Packages are offered
 Supervisor: Head of Procurement
 No. of Post: 1
 Duty Station: Khartoum with Frequent Travel to field offices
 Duration: 12 months
 Closing Date: 24 July 2021

 
 Background:

Save the Children is the world's leading independent organisation for children. We work in 120 countries. We save children's lives; we fight for their rights; we help them fulfil their potential. We work together, with our partners, to inspire breakthroughs in the way the world treats children and to achieve immediate and lasting change in their lives. We have over two million supporters worldwide and raised 1.9 billion dollars last year to reach more children than ever before, through programmes in health, nutrition, education, protection and child rights, also in times of humanitarian crises. Following a major transition, our international programmes are now delivered through a merged operation with 15,000 staff, managed through seven regional hubs and reporting to a relatively small, central office.

 



 
 Duties and responsibilities:

ROLE PURPOSE:

The Procurement Officer (Buying) is responsible for purchasing of goods and services within based on needs of Save the Children’s programmes, managing orders and relations for a complex portfolio of programmes. The Procurement Officer will also support the Procurement Team in:

·         Ensuring that the right supplies and services are procured and that there is timely procurement and delivery of goods and services to programmes to deliver outstanding results for children

·         Ensuring best value for money is achieved through competitive and transparent procurement processes

·         Ensuring the update of the Procurement Tracker

·         Proper Filing for all procurement documents

SCOPE OF ROLE:

Reports to: Head of Procurement

KEY AREAS OF ACCOUNTABILITY:

Procuring Goods and Services (Buying)

·         Manage suppliers professionally and proactively, providing feedback to improve performance and leading periodic review meetings.

·         Provide procurement advice and support to field offices.

·         Deliver management information reports summarising key trends in performance of the procurement section against KPIs.

·         Manage procurement for the programme in line with SCI procurement policies, processes and quality standards through supervision of Purchase Requests and Purchase Order processes.

·         Deliver on the Country office supply plan, combining use of ad-hoc procurement, approved suppliers and contracted suppliers to meet the needs of the programmes.

·         Ensure all orders are processed in timely manner, inputted on Procurement Tracker, status updates are communicated to programmes, and that all relevant documentation is filed appropriately.

·         Ensure supplier files are routinely updated on performance and that regular reviews of performance are undertaken by the Procurement Committee for evaluation of suppliers for future use.

·         Develop strong relations with field office programmes to support them in improving their ordering practices and review all Procurement Plans together with the Logistics Manager.

·         Delegate to the Procurement Assistant (if present) routine Procurement duties and support and supervise to ensure processes are followed in a timely manner and according to SCI policies.

Team Management and Capacity Building

·         Conduct Performance Review with line report and ensure clear work and personal development objectives are established with timelines and regular feedback and support is provided.

·         Develop strong relationships with field office programmes to support them in improving their procurement practices

Performance Management

Support the line manager in the production of management information reports on ·         analysis and recommendations on improving the efficiency of procurement processes.

Systems, Tools and Processes

·         Promote and ensure compliance to our Procurement Policy,  Procedures and quality standards

·         Provide Pro Save support and procurement advice for requisitioners and our FOs

·         Support the Procurement Team in the review and update of price lists, supplier information/ vetting and specification of goods and services in Pro Save

·         Support the Procurement Coordinator in turning Framework Agreements and Contracts into online catalogues in Pro Save that staff can order from directly

Working with the supply base to ready them/support them for sourcing and ordering through Pro Save


 
 Minimum Qualification, Skills and Experience Required:

QUALIFICATIONS 

  • BA/BSc in Business Administration; procurement or related fields> and/ or Preferred Chartered Institute of Purchasing & Supply (CIPS) or equivalent Experience>
  • Minimum of 3 years of relevant experience working in procurement, preferably in an NGO/and/or development program, with in depth experience in managing procurement processes
  • Strong knowledge and experience of implementing procurement processes, driving contract compliance and embedding buying best practice
  • Excellent supplier management skills and a strong ability to hold suppliers accountable to deliver on their responsibilities
  • Knowledge of NGO/ Donor policies and their compliance requirements in respect of Procurement and wider supply chain activity
  • Strong interpersonal and communication skills including influencing, negotiation and coaching.
  • Excellent organisational skills, with the ability to juggle multiple tasks with competing priorities and simultaneously stick to deadlines, whilst maintaining relationships with suppliers and customers
  • Excellent reporting skills, particularly the ability to quickly develop clear and concise delivery tracking, scheduling or pricing, donor, monthly KPI reports
  • Willingness to undertake field travel as required and work in difficult environments according to travel environments
  • Commitment to and understanding of Save the Children’s aims, values and principles

 


Females are strongly encouraged to apply for this post.

Application, full CV, copy of qualifications and experience certificates should be delivered directly to HAC Labour Department, Khartoum – End of Gamojoria Street. Send or through CV to

https://stcuk.taleo.net/careersection/jobdetail.ftl?job=2100053P&lang=en


Only short-listed candidates will be contacted for written test and interviews. All inquiries should be addressed directly to Labour Office–HAC Khartoum. Closing date will be on day: 24/July/2021. Any application after this date will not be considered. All interviews done in HAC Labour Dep.

Disclaimer: Save the Children International does not charge any kind of fee at whichever stage of the recruitment process and does not act through recruitment agents. SCI will be undertaking child safeguarding checks for all candidates. Selected candidate will asked to provide police checking prior to signing contract.

 This position is pending funding confirmation 









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