SCOPE OF ROLE:
Reports to: Head of Procurement
KEY AREAS OF ACCOUNTABILITY:
Develops and implements the country Procurement strategy aligned to regional and global Procurement priorities with the aim of delivering value for money to our donors, quality goods and services to our beneficiaries and exceeding our operational KPIs.
Manage and communicate with senior internal stakeholders to promote the role of the Procurement function, to drive best practices and operational efficiencies for the benefit of the country.
Structure and implement a Procurement organisational structure in line with the target Procurement Country Office operating model to ensure teams or individuals are separately focused on management, sourcing and buying as discrete capabilities within the team.
Provide leadership and management to Procurement team and functional leadership to Procurement staff at Area Office/ Field Office
Oversee the implementation and monitoring of all Procurement processes to ensure compliance to procedures and timely delivery of goods and services.
Deliver training to country office Procurement staff using the Procurement Essentials certification training materials and being responsible for ensuring that all people doing Procurement are adequately trained.
Develop, maintain and deliver the rolling Sourcing Pipeline.
Work with internal stakeholders to understand future demand for programmes and internal office / functional needs and to forecast future demand.
Advocate across the organisation for effective planning of Procurement needs at the proposal stage.
Plan the team’s activities to run proactive sourcing procedures (tenders, quotations) to meet project future demand.
Deliver and/or oversee sourcing procedures to sign contracts and Framework Agreements suppliers that meet our business requirements and deliver value for money
Oversee all operational Procurement activities ensuring that we are receiving, validating and processing purchase requisitions in line with business requirements.
Oversee single and simple quotation processes with suppliers and issuing of purchase orders and contracts.
Ensuring the tracking of Purchase Orders from issuance to order fulfilled
Liase with relevant internal departments and programmes to ensure that order fulfilment is on time and in line with expectation.
Deal with operational challenges around deliveries and payment and escalate to relevant departments.
Implement and ensure compliance to our Procurement Policy, Procurement Manual and established Procurement Procedures
Set a strong tone from the top that fraud is unacceptable
Ensure that we are using recognised systems and processes, including when available Pro Save