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Procurement Manager
Save the Children International

 


 


 Section/Unit: Operation
 No. of Post: 1
 Duty Station: Khartoum with Frequent Travel to the field offices
 Duration: 12 months
 Closing Date: 24 July 2021

 
 Background:

Save the Children is the world's leading independent organisation for children. We work in 120 countries. We save children's lives; we fight for their rights; we help them fulfil their potential. We work together, with our partners, to inspire breakthroughs in the way the world treats children and to achieve immediate and lasting change in their lives. We have over two million supporters worldwide and raised 1.9 billion dollars last year to reach more children than ever before, through programmes in health, nutrition, education, protection and child rights, also in times of humanitarian crises. Following a major transition, our international programmes are now delivered through a merged operation with 15,000 staff, managed through seven regional hubs and reporting to a relatively small, central office.

 



 
 Duties and responsibilities:

SCOPE OF ROLE:

Reports to: Head of Procurement

KEY AREAS OF ACCOUNTABILITY:

Strategy

Develops and implements the country Procurement strategy aligned to regional and global Procurement priorities with the aim of delivering value for money to our donors, quality goods and services to our beneficiaries and exceeding our operational KPIs.

Manage and communicate with senior internal stakeholders to promote the role of the Procurement function, to drive best practices and operational efficiencies for the benefit of the country.

Team Management

Structure and implement a Procurement organisational structure in line with the target Procurement Country Office operating model to ensure teams or individuals are separately focused on management, sourcing and buying as discrete capabilities within the team.

Provide leadership and management to Procurement team and functional leadership to Procurement staff at Area Office/ Field Office

Oversee the implementation and monitoring of all Procurement processes to ensure compliance to procedures and timely delivery of goods and services.

Deliver training to country office Procurement staff using the Procurement Essentials certification training materials and being responsible for ensuring that all people doing Procurement are adequately trained. 

Sourcing

Develop, maintain and deliver the rolling Sourcing Pipeline.

Work with internal stakeholders to understand future demand for programmes and internal office / functional needs and to forecast future demand.

Advocate across the organisation for effective planning of Procurement needs at the proposal stage.

Plan the team’s activities to run proactive sourcing procedures (tenders, quotations) to meet project future demand. 

Deliver and/or oversee sourcing procedures to sign contracts and Framework Agreements suppliers that meet our business requirements and deliver value for money

Buying

Oversee all operational Procurement activities ensuring that we are receiving, validating and processing purchase requisitions in line with business requirements. 

Oversee single and simple quotation processes with suppliers and issuing of purchase orders and contracts. 

Ensuring the tracking of Purchase Orders from issuance to order fulfilled

Liase with relevant internal departments and programmes to ensure that order fulfilment is on time and in line with expectation.

Deal with operational challenges around deliveries and payment and escalate to relevant departments.

Governance

Implement and ensure compliance to our Procurement Policy, Procurement Manual and established Procurement Procedures

Set a strong tone from the top that fraud is unacceptable

Ensure that we are using recognised systems and processes, including when available Pro Save


 
 Minimum Qualification, Skills and Experience Required:

QUALIFICATIONS 

  • MA/MSc/BA/BSc/BEng/MEng in management; Supply Chain, Logistics, Procurement, Engineering or  related fields> and/ Preferred
  • Proven and significant experience in Procurement and contract management, including an ability to review Procurement demands and trends, and to develop Procurement strategies. 
  • 5-7 Years (three out of which in a managerial role) of relevant experience working in logistics or Procurement, with in depth experience vis-à-vis the entire Procurement lifecycle.
  • Desirable - Sector experience in NGO/UN system is preferred but strong commercial sector candidate with a demonstrable interest and passion of the NGO sector will be considered. 
  • Experience with Strategic Sourcing, developing Category Strategies and running complex tenders.
  • Strong experience in some of our key programmatic categories (Supply Chain, Construction, Humanitarian Goods, Education Supplies, Medicines) or indirect categories (External Workers/Consultancy, IT, Property etc.). 

 


Females are strongly encouraged to apply for this post.

Application, full CV, copy of qualifications and experience certificates should be delivered directly to HAC Labour Department, Khartoum – End of Gamojoria Street. Send or through

CV to https://stcuk.taleo.net/careersection/jobdetail.ftl?job=2100052F&lang=en


 Only short-listed candidates will be contacted for written test and interviews. All inquiries should be addressed directly to Labour Office–HAC Khartoum. Closing date will be on day: 24/July/2021. Any application after this date will not be considered. All interviews done in HAC Labour Dep.

Disclaimer: Save the Children International does not charge any kind of fee at whichever stage of the recruitment process and does not act through recruitment agents. SCI will be undertaking child safeguarding checks for all candidates. Selected candidate will asked to provide police checking prior to signing contract.

 

This position is pending funding confirmation 









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