JOB PURPOSE

The Regional Head of Finance is a key role within the Finance and Operations Department and the wider organisation, providing operational and capacity building support to our Country Offices (CO), and supporting employees at all levels. The Regional Head of Finance will be responsible for helping support the COs to produce accurate consolidated financial statements whilst maintaining strong systems of internal financial controls across the organisation. The role is also responsible for assessing the effectiveness and efficiency of business processes, systems and financial controls across all aspects of the organisation’s activities by undertaking risk-based audits.

DISABILITY: ENSURING NO ONE IS LEFT BEHIND

Disabled people living in poverty are among the most vulnerable, marginalised and discriminated people on earth. Often, they have no access to basic human rights, education or the opportunity to work. There are approximately 1 billion disabled people in the world according to the World Health Organisation, 80% live in developing countries –and around 150 million have very high levels of need. Shockingly small numbers of disabled children go to school leading to low literacy and low employment, and, for most disabled people, even basic health services are inaccessible. Disabled people are frequently discriminated against, stigmatised, and excluded from wider society –even by their own families. After many years of relentless campaigning, we are now beginning to see the global political will, high profile champions and relevant policies that are needed to respect the rights of disabled people around the world. ADD International has been at the heart of this global movement, ensuring that the voices of disabled people grow ever louder.

SAFEGUARDING LEVEL.

We are committed to ensure we are a safe organisation, delivering safe programmes that ensure we do no harm to people we work with. Our processes ensure all posts are graded, based on interaction with children and vulnerable adults. This post is Level 1:

• Level 1 -no real direct access to children/vulnerable adults

WORKING RELATIONSHIPS.

• Senior Management Team Members
• Country Directors
• Country Heads of Finance and Operations
• Head of Financial Accounting

KEY TASKS

SUPPORT (20%)

• Support and help train the Country Finance teams to ensure high professional standards
• As a role model, demonstrate clear inspiring enthusiasm and integrity to the country finance teams that embodies ADD International’s core values
• Assist performance and development reviews of country finance teams, when asked to ensure motivated performance, high quality service delivery and achievement of the strategic plan
• Maintain communication and liaison with Country Heads of Finance and Operations on a regularly basis
• Travel to ADD International country programmes as and when required
• Commitment to ADD’s safeguarding policies and standards, ensure team is fully briefed and trained, and respond appropriately to any safeguarding concerns

FINANCIAL MANAGEMENT (35%)

• Ensure ADD International’s accounting software is maintained as per the requirements
• Oversee and manage the month end processing and reconciliations across the organisation, ensuring that robust controls are in operation and workloads are managed effectively
• Ensure efficient management of day to day financial accounting support to country offices
• Conduct finance trainings for finance and non-finance staff across the organization
• Participate and contribute to the development of value for money work across ADD International
• Participate and contribute to the transparency and accountability commitments of ADD International
• Responsible for updating financial and accounting policies and procedures including the finance manual of the organisation.
   

INTERNAL AUDIT AND COMPLIANCE (10%)

• Continue to develop and maintain an internal audit mechanism for the organisation and ensure regular audit visits are conducted across the organization
• Provide independent and objective assurance to the board management and audit subcommittee on the extent to which the organisation’s risk managing, control and governance processes are adequate and functioning effectively.
• Support Director of Finance and Operations to develop a flexible and risk based annual audit plan for the organization
• Assess the extent to which controls over key business processes and systems and internal financial controls are operating effectively
• Identifying opportunities to improve management control, increase income and decrease expenditure
• Determining clear recommendations for actions arising from audit work and agreeing these with country management
• Follow up the implementation of audit recommendations including verification that management action has been taken where agreed and in a timely manner
• Lead on compliance with the Financial Procedures Manual, ensuring that all procedures and policies are business focused and communicated effectively
• Lead on technical accounting compliance requirements, developing knowledge throughout the team and with other directorates where appropriate to

BUDGETING AND REPORTING (30%)

• Support CO to prepare all project budgets for individual donors across the organisation, ensure compliance with donor’s rules and regulations and implementation of full cost recovery for all grants and contracts
• Ensure that project proposals and budgets harmonies with each other, in conjunction with the fundraising lead
• Contribute to improving Project Total Cost (PTC) sheet currently used to identify financial viability of new grants and contracts
• Ensure the financial data of new projects are entered into the Consolidated Project Database
• Prepare or check financial reports for donors and ensure the completeness and accuracy of these reports.
• Review CO month end management reports, both project and overhead, to ensure completeness, accuracy and that the variance commentary is meaningful.

EXTERNAL AUDIT (3%)

• Ensure accurate and timely preparation of ADD International CO Annual Report and Accounts in compliance with Financial Reporting Standards (FRS) and the Standards of Reporting Practices (SORP) to the satisfaction of external auditors

GOVERNANCE (2%)

• Strengthen risk management within the organisation and manage the CO Risk Registers
• Responsible for creating an effective framework of internal policies and processes that support effective delivery of ADD’s mission, consistent with the organisation’s values

QUALIFICATIONS

Essential

• Membership of a reputable accountancy body (ACCA, CIPFA, ICAEW, CPA or equivalent), or QBE

Desirable

• Post-graduate qualificationin Charity Accounting and Financial Management
• Diploma in Charity Accounting from ICAEW

EXPERIENCE

Essential

• Cross sectorial accounting knowledge and understanding, including at least 5 years’ experience within a similar-sized NGO/INGO multi-country organization at a supervisory/management level, in a multi-cultural setting
• Substantial experience of financial management and/or audit
• Extensive experience in preparing and managing significant budgets with diverse streams of income and expenditure, both multi-country and multi-partner or consortia
• Knowledge and working experience with Comic Relief, USAID, EU, FCDO (ex DfID)and other international donors
• Extensive experience in working with Microsoft Office suite and computerised accounting systems, preferably PS Financials
• Experience in designing and delivering financial policies and procedures
• Experience in supporting and training staff (locally and internationally)
• Experience in analysing financial data and communicating to non-finance staff
• Experience of managing or undertaking internal audit

Desirable

• Good knowledge and experience of preparing final accounts under FRS 102 SORP and other international statutory requirements
• Experience in effectively managing and implementing change
• Experience of working with consultants and professional advisors
• Experience of working in an international or multi locational environment
• Experience of managing staff internationally
• Experience in IT networking and maintenance
• Experience of safeguarding policy and practice related to children and/or vulnerable adults

SKILLS/ABILITY

Essential

• Excellent verbal and written communication skills in English
• Ability to quickly develop and foster relationships with positive outcomes
• A team player with a confident manner and a professional, flexible, positive, calm and resilient approach
• Competent with MS Office -Word, Excel, PowerPoint and Outlook
• Able to travel internationally at short notice

Desirable

• Strong negotiating skills
• Ability to work odd hours when necessary

ATTITUDES / PERSONAL QUALITIES

Essential

• Commitment to and understanding of the Social Model of Disability and a rights-based approach to development
• Shows respect for, and understanding of, diverse points of view and demonstrates this understanding in daily work and decision-making
• Awareness of the value of diversity and cultural difference

Desirable

• Lived experience of disability

HOW TO APPLY

Interested applicants should send the following attachments by email:

• Their CV (max 2pages)
• Letter of motivation (max 2 pages), please state your current or most recent salary
• Completed equal opportunities form
• The names, contact numbers and addresses of 2 referees (please state if you are not happy for them to be contacted at this stage)

Please send your application to recruitment@add.org.uk by the closing date specified below.

If you need an accessible format please contact Jess Gleeson on +44 1373 473 064 or email:  recruitment@add.org.uk

• Application deadline: 9am UK time on Monday17thMay.
• Interviews week commencing 24^th May

Incomplete applications will not be accepted. We are unfortunately only able to reply to those shortlisted.

EQUAL OPPORTUNITIES

• We are keen to promote strong principles of equality and diversity and would welcome applications from all backgrounds. Disabled people are strongly encouraged to applyand as a ‘disability confident employer’ ADD guarantees to interview all disabled candidates who meet the minimum criteria.For more informationon this please see our Equal Opportunities Policy.

OUR COMMITMENT TO SAFEGUARDING

• ADD Internationalbelieves that it is always unacceptable for anyone to experience abuse of any kind. We recognise our responsibility to safeguard all children, young people and adults, and promote their welfare. ADD expects high standards of conduct and professionalism from all our employees and volunteer. In turn our workers are entitledto expect to work in an atmospherethat promotes high standards and mutual respect. Both within and outside of work, staff are expected to behave in a manner which does not bring the organisation into disrepute.

DATA PROTECTION

• ADD International is aware of its obligations under the General Data Protection Regulation (GDPR) and the UK Data Protection Bill and is committed to processing your data securely and transparently. For more information on this please see our ‘Job Applicant Privacy Notice’.

Disabled candidates are particularly encouraged to apply and as a ‘disability confident employer’ ADD guarantees to interview all disabled candidates who meet the minimum criteria.