Human Resources Assistant (REPOSTED)
UNITAMS
 Vacancy No: UNITAMS-JO-KHARTOUM-2021-27
 Section/Unit: Office of the Chief of Human Resources
 Grade Level: GS-5 (Fixed-Term)
 Supervisor: Human Resources Officer
 No. of Post: 01
 Duty Station: Khartoum
 Duration: One year
 Closing Date: 11 May 2021

 
 Background:

Important note: UNITAMS will only accept properly completed and signed Personal History Form (P.11) received before closing date. Please submit your application on the attached P.11 ONLY.  Other UN P.11 formats, incomplete P.11, CV and Resume will not be accepted, nor will late submissions after closing date.

 

The selected candidate will be expected to deploy in time to commence work as soon as possible.

 

Applying to this job opening carries an expectation to accept the offer, if selected, subject to clearance of employment reference checks, security and medical.  The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures. An impeccable record for integrity and professional ethical standards is essential.

 

This position is locally recruited open for Sudanese nationals only.

 

UNITAMS will not provide accommodation to locally recruited staff.

 

UNITAMS is equal employer for men and women. Female candidates are strongly encouraged to apply.



 
 Duties and responsibilities:

The position is located in the United Nations Integrated Transition Assistance Mission in Sudan (UNITAMS).  The position is based in Khartoum and is located in the Office of the Chief of Human Resources Officer. The incumbent will report to the Human Resources Officer.

 

Responsibilities:

Within the delegated authority, the Human Resources Assistant will be responsible for the following duties:

 

Recruitment and placement

• Assists in reviewing draft job openings ensuring that the evaluation criteria and responsibilities are in line with individual job descriptions.

• Maintain vacancy announcement files and updates track vacancy announcements.

• Assists with the review of applicants to ensure that candidates meet eligibility criteria, including requirements stated in the job openings.

• Initiates and follows-up on reference checks, in respect of academic verifications and employment records, ensuring the completion of the pre-recruitment formalities.

• Initiates and prepares offer of appointment, including Statement of Emoluments, for review by the Human Resources Officer.

• Assists with the scheduling and coordination of assessment of candidates, including written assessments; competitive recruitment examinations and Competency Based Interviews.

• Maintains up to date electronic roster for successful applicants to national category job openings, establishing contacts with candidates to update rosters.

• Guides UN Volunteers (UNVs) on visa matters, provides information and advice to UNVs with respect to conditions of service, duties, and responsibilities under the UNV condition of service.

 

Administration of entitlements and benefits

• Advises staff and UNVs on the application and implementation of HR policies, procedures, regulations, and rules concerning entitlements and benefits.

• Reviews and maintains time and attendance records of staff and UNVs, processing leave requests, liaising with Sections and staff in cases of discrepancies.

• Assists with the monitoring and documentation of issues related to UNV conditions of service and advises the supervisor of any developments.

• Conducts research and prepares written responses to queries related to HR matters.

 

Performance Management and Staff development

• Assists with guiding staff and UNVs on performance management and staff development, monitoring compliance as required.

• Assists in the development of career development programme to support staff members career needs.

• Assists in the organization and conduct of training courses and workshops in consultation and coordination with Training Units.

• Assists with the development and conducting courses related to general and human resources management needs.

 

Others

• Undertakes research on a range of HR related issues and prepares notes/reports.

• Assists with the compilation and preparation of statistical reports on HR related areas.

• Provides general office support services; processes, drafts, edits, proofreads and finalizes for signature/approval, a variety of correspondence and other communications.

• Initiates required actions with regard to various HR related transactions, including budget and financial transactions concerning HR issues for review by the Supervisor.

• Assists with reviewing and processing requests for classification, advising and answering queries on classification procedures and processes.

• Assists in providing documentation and background materials relating to classification.

• Provides guidance and administer the UN volunteers.

• Trains and provides supervision to HR staff on UNV administration and conditions of service.

• Monitor and process UNV payroll.

• Performs other duties as required.


 
 Minimum Qualification, Skills and Experience Required:

Education: High school diploma or equivalent is required. Course work/training in human resources are desirable. 

Work Experience:

A minimum of five (5) years of progressively responsible experience in human resources management, administrative services or related area is required. Experience using an enterprise resource planning (ERP) system such as UMOJA, SAP, UNV related software is required.

A minimum of one (1) year of experience in application of human resources policies, regulations and rules related to administration and processing UNV entitlements is required.

Languages: English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required. Fluency in Arabic is required.  Knowledge of other United Nations language is desirable.

 

UN CORE VALUES AND COMPETENCIES

 

Professionalism: Shows persistence when faced with difficult problems or challenges. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.

 

Teamwork: Works collaboratively with colleagues to achieve organizational goals; Solicits input by genuinely valuing other’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own positions; Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

 

Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.


Assessment:

 

Evaluation of qualified candidates may include a written assessment followed by a competency-based interview.

 

APPLICATION PROCESS:

 

  • Applicants must accurately complete, update, sign, and date the attached United Nations Personal History form (P.11 ONLY and forward the duly completed signed P.11 by e-mail to:unitamsrecruitment@un.org
  • Applicants should COPY UNITAMS-JO-KHARTOUM-2021-27 – Human Resources Assistant in the SUBJECT line of the email when submitting their signed P.11 form. UNITAMS will not consider any applications which are not received directly in the VA mailbox. Other UN P.11 formats and incomplete P.11 will not be accepted.
  • Please note that any information provided on the P.11 form will be considered binding.
  • The selected candidates will be subject to a reference checks to verify the accuracy of the information provided in the P.11 form.
  • Only applicants who are short-listed will receive an acknowledgement within two weeks from the deadline indicated on the VA.

 

Qualified female candidates are highly encouraged to apply.


United Nations Considerations:

The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.

 

No Fee:

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS' BANK ACCOUNTS



 Download UNITAMS P11 Form

 Download UNITAMS P11 Supplementary Sheet








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