Senior Finance and Administration Manager
National Democratic Institute

The National Democratic Institute is a nonprofit, nonpartisan, nongovernmental organization that has supported democratic institutions and practices in every region of the world for more than three decades. NDI works on five continents with political parties, governments, parliaments and civic groups to establish and strengthen democratic institutions and practices. The Institute uses a multinational approach that reinforces the message that while there is no single democratic model, certain core principles are shared by all democracies. That philosophy has been applied in more than 130 countries since NDI’s founding in 1983.

 

 


 No. of Post: 1
 Duty Station: Khartoum
 Closing Date: 15 May 2021

 
 Background:

The National Democratic Institute for International Affairs (NDI) is a nonprofit, nonpartisan organization working to support and strengthen democratic institutions worldwide through citizen participation, openness and accountability in government. NDI has supported democratic institutions and practices in every region of the world for more than two decades. Since its founding in 1983, NDI and its local partners have worked to establish and strengthen political and civic organizations, safeguard elections, and promote citizen participation, openness and accountability in government.

The National Democratic Institute for International Affairs (NDI) seeks a Senior Finance and Administration Manager to manage the financial, administrative, and logistical aspects of NDI’s Sudan  program including oversight of the program’s multiple subgrants. The Senior Finance and Administration Manager will be supported by a finance support staff. This position is based in Khartoum and reports to the Resident Senior Director. 

The Senior Finance and Administration Manager will be responsible for administering in coordination with the Institute's headquarters in Washington, DC. The Resident Senior Finance and Administration Manager will provide oversight for the accounting department, manage the administrative and financial operations, monitor field expenses against the budget for the grant, supervise all Administration staff including Human Resources and operational and logistic staff, and ensure compliance with US government financial/programmatic reporting requirements and NDI policies and procedures. The Resident Senior Finance and Administration Manager will be the communications liaison on financial reporting and clearance matters with relevant national institutions in Sudan and with   NDI International Accounting team in Washington, DC.

 



 
 Duties and responsibilities:

Finance.

  • Provide oversight of financial operations in the field.
  • Supervise all aspects of accounting for the Sudan field office, including the direct supervision of accounting personnel.
  • Use accounting and financial systems to support quality delivery of work.  
  • Train and guide field office accountants on NDI’s policies and procedures, donor grant compliance requirements, and bookkeeping and internal controls, provide advice and guidance to a Subgrants Manager.
  • Oversee compliance with internal controls and accounting procedures.
  • Ensure all financial and accounting reports are prepared and submitted in a timely manner.
  • Oversee financial management capacity building activities for local partners-legislative and/or civil society organizations, their financial reporting, and potential donor specific audits.
  • Manage field grant audits and assist DC on grant audits.

 

Administration

  • Support the Resident Director with day-to-day internal operations of the Sudan office.
  • Liaise with NDI’s DC-based Southern and East Africa team and administrative departments to ensure all significant administrative issues are addressed and resolved appropriately, and that all follow-up is performed as requested.
  • Provide guidance and counsel to international and local staff on administrative and human resource matters, in consultation with DC-based Human Resources Manager
  • Ensure compliance with national laws, NDI and donor administrative and reporting requirements, as well as appropriate implementation of field office policy manuals and handbooks.
  • Implement administrative and human resources systems, in consultation with Sudan  management and relevant DC-based staff, to support NDI’s programs in  Sudan
  • Regularly review security plans and adapt NDI’s practices and profile as necessary.
  • Serve as a point of contact for security issues for NDI- Sudan (Resident Director is the primary contact)
  • Work with program staff to determine current and projected recruitment needs and assist in hiring, training and supervising local staff.
  • Update job descriptions for national staff to accurately reflect responsibilities and processes within the organization and ensure ongoing competitive compensation in coordination with Resident Director and DC-based Human Resources staff, when necessary

 
 Minimum Qualification, Skills and Experience Required:

  • Master’s degree in finance, accounting, business administration and/or a related field; Additional years of relevant work experience may be substituted for educational requirement on a one-for-one basis.
  • A minimum of eight (8) years of relevant experience in financial management, accounting, and administration, preferably for an international NGO working with USAID funding.
  • Knowledge of budgeting, budget oversight, generally accepted accounting principles and the practical application of financial systems
  • Ability to design and implement accounting systems suitable to a challenging and volatile environment with unreliable and sometimes non-existent infrastructure.
  • Demonstrated management experience for organizations with international operations, ability to organize and monitor effective workflow.
  • Demonstrated experience interpreting and administering policies pertaining to local national labor codes
  • Strong interpersonal skills and demonstrated ability to communicate clearly, effectively, and with cultural sensitivity in writing and verbally with a diverse group of co-workers, partners, and the general public.
  • Previous experience with international grants administration preferred.
  • High level of attention to details in all aspects of work responsibilities
  • Written and verbal communications skills combined with the ability to work collaboratively with Washington-based Sudan team and finance and human resource staff,
  • English language proficiency required
  • Experience with spreadsheet applications (Microsoft Word and Excel preferred)
  • Quicken/Quickbooks experience helpful
  • Ability to analyze and interpret governmental and organizational rules and regulations, including Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, 2 CFR 200

NDI welcomes and supports a diverse, inclusive work environment. As such, our commitment is to promote equal employment opportunities (EEO) for all applicants seeking employment and NDI employees. NDI makes employment decisions based on organizational needs, job requirements and individual qualifications without regard to race, colour, religion, sex, national origin, age, disability, marital status, sexual orientation, personal appearance, military status, gender identity or expression, genetic information, political affiliation, educational status, unemployment status, place of residence or business, source of income, or reproductive health decision making.  Additionally, harassment or discrimination based on these characteristics will not be tolerated at NDI. To perform the essential functions of this position, reasonable accommodations are available to qualified individuals with disabilities and qualified individuals who have limitations due to pregnancy, childbirth, breastfeeding or medical related condition

Deadline: Applications close on May 15.

Only shortlisted candidates will be notified.




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