Business Support Assistant G3 & SC3 (Multiple Duty Stations)
UNWFP
 Vacancy No: 141682
 Section/Unit: Multiple
 Grade Level: G3 and SC3
 Supervisor: Multiple
 No. of Post: 141682
 Duty Station: Khartoum
 Duration: One Year
 Closing Date: 22 April 2021

 
 Background:

WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles. Selection of staff is made on a competitive basis, and we are committed to promoting diversity & gender balance and encourage qualified female candidates to apply.

 

 

At WFP, we are looking for an experienced Business Support Assistant, to join our team in different functional/ operational areas in  Kassala - SC3, Khartoum 02 positions SC 3 & 01 position G3 and El Fasher - G3Sudan, to be hired on a Service Contract at SC3  and Fixed Term Contract G3 level.



 
 Duties and responsibilities:

JOB PURPOSE

To deliver a range of routine business support tasks, to ensure that staff are effectively supported. 

KEY ACCOUNTABILITIES (not all-inclusive)

1. Collect, sort and disseminate correspondence, reports and other material to meet the required demands of staff to time standards.
2. Respond to routine queries received and escalate where appropriate, to provide a timely and accurate service to clients.
3. Proofread written documents, such as standard reports and correspondence, to contribute to the accuracy of written information developed by staff.
4. Provide a set of standard business support activities, where required, to contribute to the effective functioning of business operations.
5. Make travel arrangements and support events, etc., to support staff to work effectively.
6. Support the maintenance of office files, documents, and records in accordance with established systems and processes so that information is current and readily available for staff.
7. Undertake standard data entry tasks in accordance with defined systems, to ensure information is organised and readily available for the business team.

 


 
 Minimum Qualification, Skills and Experience Required:

STANDARD MINIMUM QUALIFICATIONS

Education: Completion of secondary school education.


Experience: Three or more years of experience in general administrative work.


Knowledge & Skills:

• Ability to use standard office equipment such as photocopiers and scanners.
• Knowledge of standardised business support work routines and methods.
• Knowledge of standard office software packages, e.g. Microsoft word.
• Uses tact and courtesy to give and receive information with a variety of individuals.
• Good attention to detail in order to identify data discrepancies.
• Ability to work to deadlines and follow clear instructions.


Language: Fluency in both English and Arabic

 


HOW TO APPLY

To apply, please create a personal account and fill out the profile form with your personal information at http://www1.wfp.org/careers/job-openings. If you are an internal applicant, apply through your E-Recruitment profile.

 

In the application form, ensure filling the mandatory sections, attaching your up-to-date CV, answering the pre-screening questions and agreeing on the legal statement before submitting your application.

 

Selection of staff is made on a competitive basis on account of potential and performance. All applicants will undergo a rigorous process which includes screening against job requirements, a technical test, and a panel interview.

TALENTED WOMEN ARE HIGHLY ENCOURGED TO APPLY

We look for applicants with the highest integrity and professionalism who share our humanitarian values. We commit to promote diversity, gender parity and equality between men and women.

WFP strives to build a work environment that is safe and respectful, and free of sexual harassment and abuse of authority. We believe in open communication, and every individual at WFP is treated with respect regardless of gender, age, ethnicity, religious and political beliefs, etc.

 

In this pursuit, WFP assists women to balance work exigencies with personal and family responsibilities by providing an attractive compensation package, including fully paid maternity leave for 16 weeks, breastfeeding time off, and the possibility to avail of flexible working arrangements. Also, we endeavor to provide our staff, women, and men, with training and professional career development.

DEADLINE FOR APPLICATIONS

        Closing date: 20 April 2021

  • Qualified female applicants are especially encouraged to apply
  • WFP does not charge any fee at any stage of its recruitment process
  • WFP has zero tolerance with discrimination and does not discriminate to HIV/AIDS status.
  • Applicants are advised to indicate the duty stations of their preference in the cover letter.
  • This position is open to ONLY Sudanese nationals and those authorized to live and work in Sudan according to Sudanese regulations. If you do not meet this criterion please do not apply.

 




To Apply http://www.wfp.org/careers








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