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Finance & Administration officer
VSF Germany
 Gross Salary: 800 USD subjected to all statutory deductions
 Supervisor: Project Manager
 No. of Post: 1
 Duty Station: West Darfur State –ElGineina office with frequent travel to the localities within the State
 Duration: 9 months subject to renewal based on performance and Fund availability
 Closing Date: 11 April 2021


VSF Germany, Sudan office is an international Non-Governmental Organization, providing humanitarian aid and development assistance to pastoralists and vulnerable communities in areas where livestock is of importance.  In the region, VSF Germany implements activities in Sudan, southern Sudan, Kenya, Somalia, and Ethiopia. With support in animal health, agriculture, marketing, and food security but also with developing the capacity of communities and governmental institutions or initiating peace and conflict resolution we work towards food security and strengthening livelihoods of pastoralist communities. VSFG Sudan office is seeking a qualified person to fill the following position.


Position:          Finance & Administration officer

Report to:         Project Manager

Location:          West Darfur State –ElGineina office   with frequent travel to the localities within the Sate

Duration:         9 months subject to renewal based on performance and Fund availability

Gross Salary:   800 USD subjected to all statutory deductions

 Duties and responsibilities:

Finance & Accounting tasks

  • Helps to manage the finance of the projects and oversee all local procurements ensuring that donors and VSF Germany’s policies and regulations are adhere to.
  • Manages and controls the budget(s) and expenditures.
  • Arranges and maintains project financial documents for auditing purposes.
  • Provides and interprets financial information.
  • Reviews and assesses the day-to-day financial needs and ensures adequate and timely replenishment of funds.
  • Manages the petty cash and controls cash in safe, bank and cash book.
  • Posts transactions into the computerized accounting system.
  • Manages contracts with third party and supervises services rendered to project.
  • Reconciles bank book balance with bank statements.
  • Prepares payments and journal vouchers and insures adequate supporting documents for all financial transactions.
  • Review all vouchers and documents to ensure validity of payment.
  • Producean accurate financial reports to specific deadlines.
  • Ensures all financial reports are timely received from projects.
  • Liaise with Project Managers to develop monthly cash projections etc.
  • Provide support to prepare annual and quarterly work plans and budgets in consultation with the project manager
  • Maintain proper filing of vouchers and backup documents and safe storage of cheque books and banking documents.
  • Make fund requests to VSFG main office on monthly and as needed


Administration tasks

  • Provide support to all units including administrative, human resource and program departments.
  • Ensure that operational activities are executed within allocated budget and timelines.
  • Provide guidance to staff in resolving operational issues and problems.
  • Procure goods and services, ensuring compliance with VSFG and donor rules and regulations.
  • Maintain proper inventory records of goods and equipment owned by VSFG and ensures that relevant control systems are in place and complied with.
  • Support/oversee logistic arrangements for project activities and travel
  • Custody of all office assets, their safety, insurance, tracking movements, regular updates of the Asset register and spot check.
  • Ensure that all office facilities & equipment are functional all the time and be in charge of arranging any repairs, replacements & maintenance
  • Maintain office security as necessary.
  • Coordinate arrangements for meetings, visits, workshops and conferences, related to projects.
  • Ensure that IT back up service is available to all staff in OFFICE
  • Update the local safety and security plan for VSFG main office on an on-going basis.
  • Ensure that all visitors to the office receive a safety and security briefing

 Minimum Qualification, Skills and Experience Required:

  • A Bachelor’s degree in Finance, Accounting , Commerce or Business administration
  • A minimum of  3  years of relevant working experience in the field of finance , Accounting  and administration with Sound knowledge of accounting procedures and principles Good knowledge of Navision is highly desirable
  • Well-developed Information Communication and Technology (ICT) skills with hands on experience with computerized accountings applications.
  • Conversant with donor funding regulations (WFP,USAID, OFDA, SHF) an added advantage.
  • Experience in procurement activities
  • Knowledge of computer applications and financial accounting        
  • Fluency in English/Arabic speaking and writing
  • Excellent skills of operating Microsoft word and excel spreadsheet
  • Experience of using accounting software

  • Clearly state your contact address and telephone number
  • Only short listed will be contacted
  • Closing date is 11th April 2021
  • Applicants are requested to submit applications and CVs and non-returnable photocopies of certificates to be addressed to: Labor office, Humanitarian Aid Commission (HAC), Eastern end of Gamhoriya Street
  • Women are encouraged to apply for this position

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