Plan International
Plan International

 Supervisor: Logistics & Security Coordinator
 No. of Post: 1
 Duty Station: Khartoum
 Closing Date: 28 Feb 2021


“We strive for a just world that advances children’s rights and equality for girls”

Plan International is an independent development and humanitarian organization that advances children’s rights and equality for girls.

Working together with children and young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.

We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

We have been building powerful partnerships for children for over 80 years, and are now active in more than 72 countries.  In Sudan, we have been active for over 40 years, and currently maintaining an operational presence in four states - Kassala, White Nile, North Kordofan and North Darfur.

This footprint is augmented by partner led emergency responses in East and West Darfur, South Kordofan and the Red Sea.

Plan International core values are:

  • We strive for lasting impact
  • We are open and accountable
  • We work well together
  • We are inclusive and empowering

 Duties and responsibilities:


  • Drive vehicle for official travel and business, or as requested by Representative
  • Maintain high standard of service to both internal and external guests.
  • Ensure punctuality and safe transport;
  • Observe the road and traffic laws and regulations of the Republic of the Sudan.
  • Ensure that safe driving practices are adhered to including local driving codes andinternally agreed standards.
  • Advise staff to wear seatbelts while on board of the vehicle at all times and ensure that no non-Plan passengers are not transported unless authorised by management /convoy leader.


Car Security & Maintenance

  • Keep the vehicle clean, tidy and in good working condition at all times
  • Secure the vehicle at all times during travel and while parked.
  • Establish a regular/day-to-day maintenance checks to the assigned vehicle: check oil, water,battery, brakes, tyres, etc.
  • Facilitate vehicle repairs and ensure repairs are carried out properly by official manufacturer’s specifications.
  • Perform minor repairs and arrange for other repairs, prepare vehicle spare partsinventory.
  • Prepare and submit vehicle monitoring report, including records of vehicle operations,maintenance, expenses, mileage, at end of each month
  • Assist the Admin Officer to ensure vehicle insurance and registration is updatedaccording to schedule.
  • Provide support to the fleet supervisor during preparation of annual budget for vehicle
  • Assist in the purchase of new vehicles as required


Car Logbook maintenance

  • Log official trips, daily mileage, gas consumption, oil changes, etc.;


Administrative works

  • Provide assistant to the Logistics and Security Coordinator in the time working at the office, includingbut not limited to:
  • Facilitating immigration and customs formalities as per requirements
  • Photocopy, file, handle mail, delivering goods and correspondences, carryingparcels, packages, and delivery and collection of official documents as per required
  • Assist in the organization and maintenance of  the library system; arranging meetings,training and workshop activities
  • Maintain office storage facility/garage (ensuring it is clean, secure, dry and orderly tid


Communications and Working Relationships:

  • Participate in external workshops, working groups, training and other meetings relevant to Plan International safe driving standards.
  • Establish appropriate information-sharing relationships with staff in similar positions within other INGOs and car rental companies.
  • Manage Plan International relationship with other drivers/car rental companies ensuring driving standards, passenger safety requirements and driver courtesy and punctuality is achieved.
  • Participate and advocate for child and Youth rights and safeguarding to other staff in similar positions and to the wider community.

 Minimum Qualification, Skills and Experience Required:


  • Knowledge of safety regulations and traffic laws.
  • Good traffic judgment.
  • Basic car maintenance knowledge. 
  • Knowledge of the location of governmental institutions, international organisations, airline offices, hotels and restaurants.
  • Knowledge on operation and maintenance of the office equipment e.g. generator


Skills And Requirements

  • Having valid public driving license
  • Physical fitness and strength (does not suffer from any chronic diseases and good visual abilities)
  • Good mechanic skills
  • Three years’ experience of working in UN/INGOs
  • Excellent driving skills
  • Efficiency and time-management.
  • Problem-solving.
  • Detail-oriented
  • High-level interpersonal and communications skills.
  • Good language skills of both English and Arabic, oral and written
  • Ability to work in a challenging, post-conflict complex environment.



  • Computer literacy and familiar with Microsoft word and excel package.




  • Being well-organized and systematic
  • Careful, accountable, responsible and punctual
  • A team player – personable, caring, helpful, reliable and diplomatic
  • Honest and approachable
  • Good personal grooming & personal presentation
  • Commitment to the aims of Plan International Sudan.
  • Discreet and respectful of confidentiality


Physical Environment and Demands:

This is a Khartoum based, full-time position with regular and extensive travel to Plan International program areas in Sudan (maximum 80% of time for driving).

  • Willing to work long and irregular hours, shift duty and on public holidays as required.
  • Willing to take regular and extensive travel to Plan International Sudan’s project areas in provinces.

The complete application should be submitted  via Please note :

  • Only shortlisted candidates will be contacted


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