Logistics Manager
GOAL Ireland

GOAL believes in a world where poverty no longer exists, where vulnerable communities are resilient, where barriers to well-being are removed and where everyone has equal rights and opportunities. Join our team and help bring this vision to life.
 



 


 Vacancy No: 8532
 Section/Unit: Operations
 Grade Level: 6.1
 Supervisor: Logistics Coordinator/ACDS
 No. of Post: 1
 Duty Station: Khartoum
 Duration: One-year renewable, with three-month probation
 Closing Date: 28 Feb 2021

 
 Background:

GOAL’s mission is to work with the most vulnerable communities to help them respond to and recover from humanitarian crises, and to assist them to build transcendent solutions to mitigate poverty and vulnerability.

 

GOAL has been working in Sudan since 1985, towards ensuring the poorest and most vulnerable in our world and those affected by humanitarian crises have access to the fundamental rights of life, including but not limited to adequate shelter, food and livelihoods, water and sanitation, nutrition, healthcare and education. GOAL implements a range of multi-sectoral development, resilience, recovery and humanitarian responses programmes by being sensitive to cross-cutting issues including gender, accountably, child protection, HIV/AIDS.

 

GOAL is currently working directly in North Darfur and South Kordofan States, managed by GOAL offices in these states and in Khartoum. The current GOAL programmes focus on four main sectors:  Primary Health Care, Nutrition, Water Sanitation and Hygiene (WASH) and Food Security and Livelihoods (FSL).



 
 Duties and responsibilities:

General Description of the Role:

The main purpose of this position is to support GOAL KHT office in the provision of dependable service to programs team with particular responsibility for transport, receipt, storage & distribution of goods, fleet, facilities, communications, security, assets, finance and HR activities, in order to achieve GOAL’s current programme objectives and ascertain areas for development.

 

Key Duties:

  • Manage Logistics, activities of the program and act as focal point for safety and security with support from Khartoum office
  • Discuss and agree any changes in project arrangements (including guidelines, protocols, forms and procedures) with the Logs Co. or ACDS/ CD prior to implementation.
  • Ensure all GOAL guidelines are adhered to and adapted as necessary, maintaining proper systems of filing and ensure that the field office has all relevant technical material on site.
  • To work at all times in a manner that promotes teamwork within GOAL and assists in the achievement of GOAL’s programme aims.
  • Any other duties as instructed by the CD.

 

Logistics

  • Oversee all GOAL transport within KHT and manage the drivers .
  • Ensure all movements by road transport are properly planned and executed and that standard GOAL procedures are adhered to.
  • Track all cargo and monitor and ensure that they are cross checked with waybills.
  • Review monthly flight report and monthly fleet reports from field offices and Khartoum Office.
  • Set up and maintain the GOAL stock report on monthly basis and carry out regular stock checks.
  • Review distributions recorded and send monthly report to HQ.
  • Manage GOALs communication systems in KHT ensuring network meets operational and security requirements, costs are controlled, and systems and procedures are established and followed.
  • Ensure all vehicles travelling to / from field have at least one means of communication whether VHF radio or Thuraya.
  • Set up and review GOAL KHT Fixed Assets register and ensure it accurately records GOAL assets and is compliant with GOAL Logistics Manual.
  • Complete physical check on assets every 3 months and report to HO.
  • Ensure all assets in office / in transit and in store are comprehensively insured.
  • Review all logs requests for local procurement ensuring all purchases include the correct paperwork.
  • Review the local procurement tracking sheet weekly and ensure it is updated.
  • Set up and monitor Framework agreements / contracts where required.
  • Prepare plans for future office and program needs and ensure timely procurement of necessary goods.
  • Stay in regular contact with Field logistics departments and monitor any requests made to them.
  • Ensure that all logistics activities adhere to GOAL procedures and are fully document using GOAL logistics forms and templates and maintaining on file.

Security

  • Ensure all office and accommodation meet basis security standards, including fire prevention, lockdown and evacuation procedures.
  • Ensure that all staff are familiar with and follow GOAL Security Guidelines and the GOAL evacuation plan.
  • Provide a security briefing to all staff / visitors arriving into the site for the first time.
  • Monitor the security situation and provide regular information to the CD / Security Advisor of any incidents, changes or adverse conditions affecting staff safety or project operations.
  • Full adherence to GOAL field communication protocols and standard operating procedures, informing fellow team members and the Area Coordinator/ OIC immediately of any security incident.
  • To behave at all times in a manner which positively promotes GOAL and its work .

 

Coordination

  • Liaise with other team members to ensure the smooth running of the GOAL programme by updating information regarding activities and difficulties encountered and contributing to shared solutions.
  • Arrange for and accompany donor representatives and other official visitors, when requested by the CD and provide information as required.

 

Training

  • To assess the training needs of GOAL and Partner staff and assist in developing their supervision, training and management skills.

 
 Minimum Qualification, Skills and Experience Required:

Requirements:

  • Hold a bachelor’s degree in business administration or equivalent.
  • At least 3 years work experience at field manager level which includes role in logistics / finance and managing a team.
  • Experience in volatile security environment.
  • Outgoing personality with excellent communication skills.
  • Good team player, flexible and capable of working with a diverse team.
  • Ability and willingness to travel to rural locations and live in sometimes basic and insecure conditions.
  • Appreciation of and sensitivity to local culture.
  • Excellent written and spoken English / Arabic.
  • Good computer skills, including familiarity with Microsoft Word and Excel.

 


 

This job description is not incorporated in the employment contract.  It is intended as a guide and should not be viewed as an inflexible specification as it may be varied from time to time in the light of strategic developments and following discussion with the post holder.

 

GOAL has a Staff Code of Conduct, Safeguarding and Child Protection Policy, which have been developed to ensure the maximum protection of programme participants and children from exploitation. GOAL also has a confidentiality policy ensuring the non-disclosure of any information whatsoever relating to the practices and business of GOAL, acquired in the course of duty, to any other person or organization without authority, except in the normal execution of duty.

 

Any candidate offered a job with GOAL will be expected to adhere to these policies and other GOAL and Donor policies.

 

GOAL’s Conflict of Interest Policy applies to all recruitment processes. Staff will be required to declare Conflict of Interest during the process.

 

 

 

Interested applicants should submit their applications and credentials to the Khartoum labour office. The closing date is 2 weeks after the advertisement.

 

 

Note: If you have any serious concern over wrongdoing please report it at www.safecall.co.uk/report or email goal@safecall.co.uk  All information is treated confidentially by Safecall and you may remain anonymous if you wish

 

This Job Description only serves as a guide for the position available. GOAL reserves the right to change, revise, omit, and add in part /in whole this document any time without giving any reason thereof.

 

 

This job description is not incorporated in the employment contract.  It is intended as a guide and should not be viewed as an inflexible specification as it may be varied from time to time in the light of strategic developments and following discussion with the post holder.

 

GOAL has a Staff Code of Conduct, Safeguarding and Child Protection Policy, which have been developed to ensure the maximum protection of programme participants and children from exploitation. GOAL also has a confidentiality policy ensuring the non-disclosure of any information whatsoever relating to the practices and business of GOAL, acquired in the course of duty, to any other person or organization without authority, except in the normal execution of duty.

 

Any candidate offered a job with GOAL will be expected to adhere to these policies and other GOAL and Donor policies.

 

GOAL’s Conflict of Interest Policy applies to all recruitment processes. Staff will be required to declare Conflict of Interest during the process.

 

 

 

Interested applicants should submit their applications and credentials to the Khartoum labour office. The closing date is 2 weeks after the advertisement.

 

 

Note: If you have any serious concern over wrongdoing please report it at www.safecall.co.uk/report or email goal@safecall.co.uk  All information is treated confidentially by Safecall and you may remain anonymous if you wish

 

This Job Description only serves as a guide for the position available. GOAL reserves the right to change, revise, omit, and add in part /in whole this document any time without giving any reason thereof.

 

 




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