- Job closed -


Finance Officer
American Refugee Committee

We build a meaningful life for and with the displaced. When we find people displaced from their homes, countries, or lives, our instinct may be to focus only on their basic needs. And that is essential. But it’s also not a life. A life is filled with joy, dignity, connection, and purpose. And that’s what we aim to build.

Now, we're taking the next big step on a journey to unleash and put into action that same abundant belief. This year, American Refugee Committee will become Alight. We’re the same organization with the same people doing the same critical work – providing health care and clean water, shelter, protection, and economic opportunity to more than 3.5 million people in 17 countries each year. But in solidarity with the people we serve who are too often defined by a single dark moment in their lives, we’re dropping the label ‘refugee.’

https://wearealight.org/

 

 


 Vacancy No: 8495
 Grade Level: 5 (Officer Level)
 Supervisor: Project Manager
 No. of Post: 1
 Duty Station: Gedaref
 Duration: Full-time (fixed term 8-month contract)
 Closing Date: 18 Jan 2021

 
 Background:

COUNTRY PROGRAM MISSION:

ALIGHT (previously known as the American Refugee Committee -ARC) Sudan Program started in 2004 in response to the emergency needs of some 600,000 war-affected IDPs and host populations in the Tulus and Gereida corridors in South Darfur. In 2014, ARC expanded services into underserved villages in the East Darfur, and more recently in Kassala state, East of Sudan.  The overall aim of the program is to improve the well-being of the target populations by addressing their immediate humanitarian needs and contributing to long-term community stabilization. 

With oversight and direction from the Head Office in Khartoum, the field offices in Nyala, South Darfur Ed Daein, & Adilla East Darfur and our recent program in Kassala State, we support the delivery of primary health care services at 30 rehabilitated community clinics, one reproductive health unit and one BEmOC facility.  Water and sanitation services, including the construction/rehabilitation of boreholes, water yards, household and institutional latrines and hygiene promotion messages, are also delivered in over 70 conflict-affected communities. A small agriculture component assists resettling IDPs and host populations with seeds, tools and extension services to grow their own food.  

In 2020, in partnership with UNHCR, we are providing health and WASH services to 100,000 mainly Eritrean refugees who reside in the camps of Shagarab I, II, III, K26 and Girba Refugee Camps in Kassala state. We are currently operating 5 health facilities in the camps and WASH interventions related to hygiene promotion and sanitation. This is our first year of operations with UNHCR and we hope to scale up our program in 2021. 

With support from IOM’s Rapid Response Fund (RRF) we are delivering a COVID-19 preparedness and response intervention in Kassala state. We are focusing our response on KhashmaGirba locality and specifically helping the isolation center located in the main hospital. The overall aim of the program is to improve the well-being of the target populations by addressing their immediate humanitarian needs and contributing to long-term community stabilization. 

ALIGHT programs enable resiliency in rural communities in both regions in the face of recurring conflicts and natural disasters such as drought, flooding and environmental degradation. The goal is to aid transition to early recovery in Darfur, in an equitable and environmentally sustainable manner. 

With an annual budget of between $20-25m, the Sudan Program has 8 expatriates and over 700 national staff some of who are seconded from the line Ministries of the Sudan government, which covers Health, WASH and protection activities.

 

PRIMARY PURPOSE OF THE POSITION:

The finance officer is responsible and accountable for the day to day operations and financial transactions in Gedaref Office.  S/he will be handling and processing timely program and operations/admin payments, ensuring that all necessary supporting documents are compliant with ALIGHT policies and procedures, donor and audit requirements.

 



 
 Duties and responsibilities:

Financial Management and reporting

  • Provide timely and accurate reconciliation of cash distribution and recycling sale
  • Provide financial reports to the Finance Manager and Project Manager
  • Prepare project budget monitoring and submit to Project Manager
  • Prepare donor reports and submit to Finance Controller for review
  • Responsible for timely disbursement of grants payment (if any).
  • Maintain Cash book and upload on a monthly basis.
  • Coordinate with project team in the field for preparation of monthly forecast request to Khartoum.
  • Assist Finance Manager and Project Manager in preparing the country budget.
  • Review, revise, audit and process all payments in the field, ensuring that all supporting documents, invoices, receipts, proof of payment, etc. are complete
  • Coordinate with Logistics to ensure that fixed assets are registered and updated.
  • Provide support to project partners in maintaining books of account and other reporting requirements through periodic visits, training, communications, etc.
  • If & when needed, regular partners visit for reviewing the supporting documents of the financial reports and end stamping them.
  • If and when needed, conduct audits of partner projects and assist external projects auditing Any other responsibility or task that may be assigned by your line manager.
  • Ensure weekly cash counts and cash register reports are submitted to Khartoum office.
  • Request and get processed internal fund transfers.
  • Ensure weekly Cash Counts and Cash Register reports are reviewed by the finance manager and uploaded in Serenic.
  • Verify Cash Counts and Cash Registers and prepare adjusting entries approved by the Finance Manager and upload them in Serenic.

 

BANKS

  • Ensure bank accounts are reconciled monthly.
  • Ensure outstanding items are cleared monthly.

 

PAYROLL

  • Assist with monthly local staff payroll reports review and confirm submission of time sheets before payment is made.
  • Ensure salaries approved to be paid through bank wires are processed in a timely manner.
  • Review after staff service benefits and issue finance clearance before payment is made to the staff
  • Assist the finance manager in preparing Gedaref payroll.

 

RECORDS MANAGEMENT

  • Ensure USD & SDG documents (both hard and soft copies) properly with respect to any financial payments and receipts transactions as per ALIGHT policies, procedures and guidance.
  • Ensure that all USD & SDG field financial and administration documents are filed and labeled in a logical, orderly and neat manner in order to provide for security of documentation, ease of accessibility and the preservation of records.
  • Keep all bills/vouchers or any cash transaction documents under your responsibility in a protected place. No one should have access to any documents under your care without your knowledge.

 

OTHERS

  • Contribute towards improvement of financial management systems including internal control systems.
  • Keep supervisor informed of all activities including concerns on a regular basis
  • Follow ALIGHT policies, procedures and protocols as outlined and instructed by the management of ALIGHT.
  • Carry out any other special responsibilities occasionally assigned by supervisor or/and Finance Controller
  • Exhibit the values of compassion, respect for people, team-spirit, and non-violence, simplicity in work style and integrity in daily organizational activities.
  • Work experience with NGOs or UN agencies are preferred.

 
 Minimum Qualification, Skills and Experience Required:

  • Minimum Bachelor’s degree in human resource management or relevant fields.
  • Experience as Finance Officer in NGO for at least 5 years
  • Experience in doing payroll for national staff.
  • Ability to multi-task, prioritize and meet tight deadlines.
  • Experience working closely with government agencies preferred
  • Ability to work productively and impartially in a multi-cultural environment
  • Fluency in Arabic and English. 
  • Willingness and ability to work in insecure environment and adhere to ALIGHT security policies
  • Ability to work independently as well as working in a team.

IMPORTANT

All interested candidates are requested to upload their application letters, updated CV, educational qualifications certificates, training, experience certificates and birth certificates/ national ID document sudanjob.net.  Only short – listed candidates will be contacted for the written test and interview

Due to the urgency for this role, the shortlisting will be done on a rolling basis









Copyright (c) Sudanjob.net, 2006-2020. All rights reserved