Human Resource Officer
Muslim Aid

Muslim Aid is a faith-based British international charity that provides help to people who are victims of natural disasters, conflict or suffering from poverty, hunger, disease and illiteracy. It was established in the United Kingdom in 1985 in response to the drought in the Horn of Africa. Muslim Aid's Sudan Country office (MASCO) was set up in 1991 in response to the strategic need and to enable the continuation of effective aid work in the country. Currently, Muslim Aid is implementing projects in Kassala, Central Darfur and Red Sea State , Algazieera State , Gdarief State in Sudan.


 Section/Unit: Human Resource
 Grade Level: B1
 Supervisor: Country Human Resource Manager
 No. of Post: 1
 Duty Station: Kassala
 Closing Date: 18 Jan 2021

 
 Background:

To provide functional and technical Human Resource Management support and implement operational plans to enhance the project’s performance through people.

As the Kassala HR Officer, this position is in charge of ensuring the implementation of the National HR practices in accordance to the Muslim Aid -UK National staff Hand book and that are in compliance to the Sudan labor laws. This position will also act as a first-stop advisor on HR and people issues in Kassala.

 



 
 Duties and responsibilities:

 

Recruitment

 

  • Plan, support and coordinate recruitment of national staff in Kassala.
  • Prepare recruitment documentation that include JDs, adverts and recruitment reports.
  • Provide Administrative support to the recruitment process that includes contacting candidates and giving feedback to non-successful candidates.
  • Responsible for ensuring recruitment reports are compiled and filed appropriately.
  • Responsible for development and maintenance of a proper filing system for recruitment documentation.

Contract Management

  • In consultation with the HR Mananger  or the recruitment manager, issue contract offers letters to all new National staff.
  • In consultation with the HR Mananger and Area Coordinator, draft and issue contracts to all new national staff within two weeks of acceptance of the offer.
  • Monitor and advise Line Managers of the end of probation and follow through to issue confirmation letters.
  • Monitor national staff contracts, issue contract amendments and ensure legal compliance

 

Compensation and Benefits

  • Responsible for monthly payroll information preparation for national staff in kassala.
  • Ensure payroll is implemented appropriately and within set date lines.
  • Support review of national staff pay and benefits by taking part in pay and benefits survey
  • Responsible for managing annual and other leave types for the national staff ensuring there are plans to utilize the annual leave entitlements within the year of accrual.
  • Ensure all staff correctly and timely fill out the time sheets and copies communicated and filed accordingly.
  • Responsible for ensuring overtime requests are according to the National staff regulations and the Sudan Labour Act 1997.
  • Responsible for payroll management for the National staff based in Kassala ensuring communication on any deductions, new staff members and leavers details are sent to Finance for implementation by the 18th of the month.

 

Performance Management

  • Coordinate with the HR Mananger and all line managers to ensure objective settings and annual performance appraisals take place.
  • Develop and continuously review the Kassala Induction pack.
  • Responsible for developing, implementing and monitoring of induction schedules while in charge of conducting HR specific induction for all new national staff.
  • Prepare and submit a Training Needs Assessment and Personal Development Needs report by 31st Dec for all staff in Kassala

 

Employee Relations

  • Support periodic HR Climate surveys for the National staff at Kassala.
  • Represent Muslim Aid-UK in the Labor Office for any staff issues that need dialogue with the Labor Office at Kassala.
  • Act as the first point of contact for all employee issues and escalate as appropriate.
  • In consultation with the HR Mananger advise and take part in National staff disciplinary and grievance procedures to conclusion.

 

Record Management and HR Reporting

  • Ensure all new staff files are opened and all HR documentation filed according to the filing checklist.
  • Develop and maintain a proper HR filing system that includes both paper and electronic files for National.
  • Follow through to ensure all employees have submitted required documents and escalate if possible.
  • Prepare and submit HR monthly reports i.e. National staff Leave balances, and Performance Management status.
  • Ensure the National staff data base is up to date, properly maintained and communicated on a monthly basis.

 

Others

  • Perform any other duties as may be requested by the supervisor from time to time.

 

 

 

 


 
 Minimum Qualification, Skills and Experience Required:

Person Specification

 

Essential / Desirable

Assessment Stage

Qualifications:

  Bachelor in Human Resources Management, Business Administration or a related field.

 

Desirable

Application

Bachelor degree in related field

Essential

Application

Other professional qualification such as HR certificated

Desirable

Application

Experience & knowledge:

2-5 years’ experience of HR level HR Officer experience within an International non-profit organization, UN .

Essential

Application and Interview

At least One years supervisory experience. Strong management experience.

Essential

Application and

Interview

Strong practical knowledge of HR and People Management

Essential

Application and

Interview

Full command on payroll preparation

Essential

Application and Interview

Skills and Abilities

Excellent leadership, team coordination skills

Essential

Application and Interview

Detail oriented and the ability to prioritize tasks effectively and meet deadlines

Essential

Application and

Interview

Strong analytical skills and attention to detail

Essential

Application and

Interview

Proven initiative and ability to work independently

Essential

Application and

Interview

Professional proficiency in Arabic &English

Essential

Application and

Interview

Willingness and ability to travel

Essential

Application and

Interview

A strong communicator, demonstrating the ability to network, present and negotiate effectively at a very Mid senior level

Essential

Application and

Interview

Ability to work in a systematic and methodical manner

Essential

Application and Interview

Work independently, accurately and efficiently to deadlines and targets, often under pressure, managing a wide and varied workload, using strong organizational skills, with minimal supervision

Essential

Application and

Interview

 

 

                               

 

You will display the competencies below :

Competencies

Definition

Team working

Co-operates with and respect colleagues to exceed up and beyond

individual efforts

Communication

The ability to listen, express and communicate information effectively

Performance Management

Delivery of organization objectives through effective setting of SMART

personal goals and team goals

Results Focused

Getting the job done in an efficient way through effective time, task and

HR management

Leadership

Inspiring, supporting and developing others to achieve outstanding levels

of performance

Innovation & Continuous

Improvement

Constantly seeking to improve the way business is done through analysis,

creativity, problem solving and change initiatives

 

 

Note: Interested applicants are requested to submit their applications with C. Vs and Credential certificates HAC Kassala OR via sudanjobs.net Only short listed candidates shall be invited for the interview

 

How to apply:

 

•            To apply for the above-mentioned position, please submit your CV and credentials to Sudanjob.net

•            The closing date for submission of applications is 18 January 2021.  


Child safeguarding level:

We are committed to the safeguarding and protection of children and vulnerable people in our work. We will do everything possible to ensure that only those who are suitable to work with children and vulnerable people are recruited to work for us.




Apply Now







Copyright (c) Sudanjob.net, 2006-2020. All rights reserved