Under direct supervision of Field Coordinator the Admin/Finance Supervisor duties include aspects of staff and office management, and finance as well as basemovement.

Accounting &Finance Management

• In collaboration with the Field Coordinator, ensure the administrative and Finance procedures are followed.
• In collaboration with the Field Coordinator, manage accountancy at base level and ensure functioning of the office
• Ensure communication with Khartoum’s Finance team

à Related tasks

• Daily Management of cash box,
• Ensure follow-up of cash advances on a weekly basis in collaboration with different departments
• Daily update the accountancy tool strictly following TGH financial procedure.
• Daily update of the accountancy make sure the precise usage of contract code, and budget line.
• Prepare all documents (including cashbox and safebox inventories) to close the accountancy on weekly and monthly basis according to TGH procedures. Make sure procurement files are complete and properly filled.
• Send the accountancy to the Finance Coordinator on weekly & monthly basis.
• Ensure accurate book keeping in the appropriate computer file(s);
• Ensure timely payment of invoices according to TGH financial policies.
• Ensure the payment of suppliers
• Provide cash management between Khartoum and GOLO
• Prepare payment needed by transfers in coordination with finance Coordinator.
• Ensure the monthly accounting documents (invoices hard copies/and related documents) of the mission are complete and sent to Khartoum (plan cargo request)

Human resources and Administration

Administration, Human Resources:

• In collaboration with the Field Coordinator, ensure that administrative and HR procedures are followed.
• Ensure communication with Khartoum’s HR team

à Related tasks

•   Prepare and update all HR related files (data salary, travel allowance, medical reimbursements,......etc);
• Ensure base daily worker follow-up, making sure the tool is correctly filled and the procedure for daily worker hiring is respected.
• Set up, manage and maintain personal folders for National Staff (leave requests, absences related documents and leave requests sick report, scratch card follow-up, valid ID card, etc.)
• Follow the recruitment procedures at field level with the support the Field Coordinator
• Communicate needed HR information’s and documents to Khartoum’s HR Department.

Support of Logistic Department:

• During field movement of Logistic Supervisor: be responsible for the management of the following tasks. During presence of Logistic Supervisor: assist him/her in the implementation of the following tasks.

à Related tasks

• Management of stock: manage release notes, stock cards, stack cards, Excel follow-up tool
• Management of equipment: manage any modification of equipment, including new equipment
• Compound maintenance: manage compound works to keep it in good condition, manage follow up of supplies needs: water, electricity, drinking water, Internet, wastes disposal.
• In kind donations: in case of in kind donation, make sure to get original documents from donor with costs of items indicated, report to Log coordinator
• IT: report to Logistic Coordinator any issues of IT devices of the base. follow-up antivirus expiry date

Capacity-building

• Participate actively in the training courses recommended by TGH, and share new skills and knowledge with his/ her team or colleagues
• Inform his/her supervisor about identified training needs and training opportunities on his/ her job related matters
• Co-operate in the supervision of partner organizations according to TGH partnership agreements

Other duties

• Perform other related duties as instructed by the Administrative Coordinator and Support Coordinator.
• Any other task/duty that is necessary for TGH activities

• BSc degree in related field.
• 2 years relevant experience in the same field
• Experienced with INGO will be an asset
• Spoken and written English and Arabic.
• Problem-solving skills.
• Ability to convey difficult and challenging information to managers.
• Ability to manage time and prioritize work.
• Computer skills (Word, Excel, Outlook, Internet)
• Excellent interpersonal skills
• Respectful, against any kind of discrimination
• Pro activity, sense of initiative
• Great reactivity and availability to any requests
• Personal features: Diplomat, moderate, honest, motivated, enthusiastic.

Those who are interested in the position are requested to submit application letter, CV, and copies of Academic/experience qualifications to TGH Office,street 37 Amarat Khartoum,Plot No.16 block No 10or hand delivered to HAC labor office,or through SudanJob.

Net Salary for this position is 463 USD