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Action Against Hunger is an international humanitarian organization committed to ending child hunger. We work in over 40 countries around the world, helping over 9 million people every year.
Background:
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Duties and responsibilities: Goal Ensure smooth running of Action Against Hunger premises in Khartoum and support functions Objective 1: Perform Finance and Accounting day to day tasks Specific Tasks: • Assist the Finance Manager to prepare payments and issue invoices, receipts according to AAH standards ensuring that AAH chart of accounts and policy on payments are respected. • Assist Finance Manager to prepare all AAH payments and cheques for banking deposits on daily and a weekly basis for staff, suppliers, partners; get signatures from authorized signatories
• Withdraw cash from bank for mission expenses adhering to AAH security rules and procedures related to bank and cash movements. • When requested by Finance Manager, contact suppliers and partners to obtain information related to cash transfers and payments, and follow up with partners regarding financial reports and whether they are in compliance with allocated budget lines agreed on MoU between AAH and local partners • Obtain invoices and follow up on advances opened with all departments (LOG, OP, HR, Programs) in accordance with AAH advance liquidation and cash management policies and make sure all necessary supporting documents are attached and authorized signatories have signed accordingly. • Follow up on bank procedures, bank transfers and collect bank statements in the middle and end of each month for mission’s accountancy. • Organize and archive finance department files in accordance to AAH archiving systems.
Objective 2: Assist HR & Liaison Officer with administrative day to day tasks
Specific tasks: • Perform some administrative tasks (mobile credit dispensing, tea coffee stocking, staff ID card printing, flights booking for staff, checking of electricity and water availability at various floors on a periodic basis) • Manage the cleaner in Khartoum office and be focal point for cleaning company • Be focal point for AAH staff (across Sudan) for all HR related complaints and feedback • Assist HR department to collect HR and admin documents from employees across Sudan • Assist HR department to complete, update and archive AAH personnel files operating the human resource (HRIS) soft ware and enter personnel data and up-to-date record as appropriately • Assist in preparation and submitting of needed documents to authorities . • Assist in organizing / scheduling written tests and interviews for positions to be recruited • Maintain confidentiality related to personnel files • Brief and explain HR Manual and policies and procedures to newly recruited staff and AAH internal regulations • Follow-up on staff leave balance • Any additional tasks assigned by HR & Liaison Officer as required Objective 3: Assist Logistics Department with office-related tasks • Receiving and reporting to LOGS any item needed in the office or gust house. • Ordering, controlling and distributing stationary stock • Receiving and signing goods received note from procurements officer for Office and guest house items • Order and maintain / record inventory and usage of Generator fuel
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Minimum Qualification, Skills and Experience Required: Minimum Qualifications and Experience • BSC . in Accounting, Business Administration, or any related field
Necessary Skills: • Excellent diplomatic, communication, and organisational skills are required. • Have the ability to shift priorities and multitask.
• Fluent in Arabic and English.
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COMPULSORY POLICIES AND DOCUMENTS TO KNOW AND ENDORSE
INTERNAL DOCUMENTS FOR THE POSITION PROPER PERFORMANCE
FEMALE CANDIDATES STRONGLY ENCOURAGED TO APPLY |
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