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HR/Admin Officer
International Medical Corps

International Medical Corps is a global, nonprofit, humanitarian aid organization dedicated to saving lives and relieving suffering by providing emergency medical services, as well as healthcare training and development programs, to those affected by disaster, disease or conflict

 


 Section/Unit: HR/Admin Department
 Grade Level: Monthly Gross Salary 431 USD
 Supervisor: Site Manager
 No. of Post: 1
 Duty Station: Abujebeha
 Duration: 6 months -renewable, with three-month probation
 Closing Date: 30 Nov 2020

 
 Background:

About International Medical Corps (IMC):- International Medical Corps (IMC) is a global humanitarian, nonprofit organization dedicated to saving lives and reliving suffering though health care training and relief and development programs. Scope of work:- International Medical Corps (IMC) is looking for qualified Sudanese HR/Admin Officer to work under the supervision and guidance of the Site manager and Area Coordinator



 
 Duties and responsibilities:

•Coordinates the preparation of staffs time sheets on monthly basis- scan and submits them for approval before the last day of each month.

•Maintains all personnel records and files: ensures all personnel records are well maintained and all necessary documents are on file.

Updates file with approved Change of status and leave applications. Opens staff file for new staff.

•Supports the SHRM manager in validating and improving the filing systems in all sites within Central Darfur or as per requested

- ensuring all required documents are on the files..

•Responsible for the preparation of staff’s time sheets on monthly basis- reviews, scans and submits them for approval before the last day of each month.

He/ She shall be responsible for conducting random spot checks to ensure staff update the time sheet on a daily basis.

•Responsible for preparation of staffs attendance sheets and circulates to all the staffs (SMOH and Contracted) at the beginning of each month and collect the sheets at the end of the month scans and sends them to Khartoum on the last day of each month.

•Follows up on staff attendance records- check all facilities and staff are filling them in on a daily basis.

•Facilitates the staff recruitment process- prepares the vacancy announcements in line with the approved FSR, secures MOL and HAC approvals. Coordinates the short listing and interviews with all parties.

•Responsible for drafting employment contracts and completion of HR recruitment checklists and paper works and presents them for site managers review, follows up on reference checks for new staff.

•Responsible for renewal of staff identification documents.

•Responsible for new NSI application and facilitating disbursement of benefits and filing of related records.

•Responsible for organizing orientation of all new personnel with all department heads.

Responsible for preparation of a briefing kit/ file to be handed over to the new staff- The file will contain of the site description, HR policy, mandatory policy documents consisting of (PSEA/TIP/Fraud and Bribery), email account opening forms, organizational charts, contact lists, interlinks for one corps and copies of key manuals. Administrative activities

•Responsible for supervision of cooks and cleaners- spot checks on the offices, warehouses and guesthouses on a weekly basis ensures premises are clean, damaged or worn out furniture, linen and cutlery are replaced on time.

•Responsible for processing / booking rooms at UNAMID/ WFP, hotel or at any of the INGOs guest houses in case IMC guest house rooms are occupied.

Responsible for debriefing all visitors and guests immediately after providing accommodation at IMC guesthouse or hotel and takes measures to address any issues or concerns raised.

•Responsible for generating procurement and maintenance requests for the office and guesthouse requirements repairs and garbage collection. •Prepares GIOs for the stationery, office / guesthouse food and supplies according to the needs.

Ensures rationalization of the consumption of these supplies. Alerts the office manager in case of high levels of consumption or irregularities.

•Responsible for making arrangements for a driver to pick up staff upon their arrival at the airport. Makes sure a room is ready for him/her, house staff is briefed and apartment is cleaned.

•Takes expats staffs to meet HAC upon the arrival.

•Ensures rooms are ready for the people coming, gives instructions to the house staff to make sure kitchen is clean, table items available, gas bottles, rooms done, food ready for the 1st meals.

.Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards within International Medical Corps and amongst beneficiaries served by International Medical Corps


 
 Minimum Qualification, Skills and Experience Required:

University degree in Administration or related field studies.

Experiences of two years with NGOs in Admin HR position will be an asset.

Good communication skill and Hand writing in English and Arabic.

Have a good computer skill in Microsoft office (Excel, Word, Power Point and Access data base ),

Good administration skill and Human resource knowledge


Salary and Benefits:-

International Medical Corps (IMC) offers a very competitive salary and benefit to its employees. The employee shall receive a monthly gross salary of USD 431.

Additionally IMC offers different package of allowances including 21 USD as medical allowance per month. IMC also pays one month basic salary as bonus once every year during Ramadan month {EidAlfitr}.

How to Apply:

Applicants must submit their applications, C.V, ALL qualifications & experience certificates, nationality card, birth certificate, and (3) references {one of the referees must be the current or most recent line manager} IMC Kadugli Office or Kadugli Labor Office}









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