To provide administrative and clerical services in an effective and efficient manner to facilitate in the conducive running of the administration/operation systems of SP in line with the policies and procedures.

• Answer phone calls and direct calls to appropriate parties or take messages
• File and retrieve corporate documents, records and reports
• Greet visitors and determine whether they should be allowed access to specific individuals
• Make travel arrangements for staff, visitors and guests (local and international)
• Make arrangement for staff accommodation on the guesthouse and make hotel reservations fo Staff, visitors and/or guests
• Print off UNHAS booking requests sent by the flight coordinator and submit them to UNHAS office for approval

• Coordinate airport pickup/drop off for staff and visitors
• Manage drinking water and propane gas at the residence
• Open, sort and distribute incoming correspondences including emails
• Perform general office duties such as ordering supplies, maintaining records management database systems, performing basic bookkeeping work
• Prepare invoices, memos, letters, financial statements and other documents using, word processing, spreadsheet, database or presentation software
• Read and analyze incoming memos, submissions and reports to determine their significance and plan their distributions
• Be familiar with functions of Base Manager so as to enable him/her to assume the duties of the Base manager in his/her absence
• Maintain the devotions speaker calendar
• Assist with oral and written Arabic/English translation
• May be called upon to assist with special projects and assume responsibility for the development, administration, and promotion of specific projects, as required

• Must have attained high school certificate/Diploma in secretariat and/or business administration
• Must have formal training in office procedures and use of office equipment.
• knowledge of office administration and bookkeeping procedures
• ability to maintain a high level of accuracy confidentiality concerning financial and employee Files.
• At least 2 years of professional experience in job related 

• excellent interpersonal skills
• team building skills
• analytical and problem solving skills

How to apply:

• Any interested candidates must submit their application to the SP office at Altaif , Buder Street , Block 22. Or to the SPSudanRecruit@samaritan.org . Only Sudanese applicants will be considered for this position. 
• We do appreciate your interest in working with us. However, only short listed candidates will be contacted.