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Administration Assistant
Samaritans Purse

Samaritan\'s Purse is a non-denominational evangelical Christian organization providing spiritual and physical aid to hurting people around the world. Since 1970, Samaritan\'s Purse has helped meet needs of people who are victims of war, poverty, natural disasters, disease, and famine with the purpose of sharing God\'s love through His Son, Jesus Christ. Samaritan’s Purse International Relief is seeking to hire qualified persons to fill the following position.

 

 


 Supervisor: Operations Manager
 Duty Station: Khartoum
 Closing Date: 30 Nov 2020

 
 Background:

To provide administrative and clerical services in an effective and efficient manner to facilitate in the conducive running of the administration/operation systems of SP in line with the policies and procedures.



 
 Duties and responsibilities:

  • Answer phone calls and direct calls to appropriate parties or take messages
  • File and retrieve corporate documents, records and reports
  • Greet visitors and determine whether they should be allowed access to specific individuals
  • Make travel arrangements for staff, visitors and guests (local and international)
  • Make arrangement for staff accommodation on the guesthouse and make hotel reservations fo Staff, visitors and/or guests
  • Print off UNHAS booking requests sent by the flight coordinator and submit them to UNHAS office for approval
  • Coordinate airport pickup/drop off for staff and visitors
  • Manage drinking water and propane gas at the residence
  • Open, sort and distribute incoming correspondences including emails
  • Perform general office duties such as ordering supplies, maintaining records management database systems, performing basic bookkeeping work
  • Prepare invoices, memos, letters, financial statements and other documents using, word processing, spreadsheet, database or presentation software
  • Read and analyze incoming memos, submissions and reports to determine their significance and plan their distributions
  • Be familiar with functions of Base Manager so as to enable him/her to assume the duties of the Base manager in his/her absence
  • Maintain the devotions speaker calendar
  • Assist with oral and written Arabic/English translation
  • May be called upon to assist with special projects and assume responsibility for the development, administration, and promotion of specific projects, as required

 


 
 Minimum Qualification, Skills and Experience Required:

  • Must have attained high school certificate/Diploma in secretariat and/or business administration
  • Must have formal training in office procedures and use of office equipment.
  • knowledge of office administration and bookkeeping procedures
  • ability to maintain a high level of accuracy confidentiality concerning financial and employee Files.
  • At least 2 years of professional experience in job related 
  • excellent interpersonal skills
  • team building skills
  • analytical and problem solving skills

 


How to apply:

  • Any interested candidates must submit their application to the SP office at Altaif , Buder Street , Block 22. Or to the SPSudanRecruit@samaritan.org . Only Sudanese applicants will be considered for this position. 
  • We do appreciate your interest in working with us. However, only short listed candidates will be contacted.

 









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