- Job closed -


HR Officer/Khartoum (re-advertised)
American Refugee Committee

We build a meaningful life for and with the displaced. When we find people displaced from their homes, countries, or lives, our instinct may be to focus only on their basic needs. And that is essential. But it’s also not a life. A life is filled with joy, dignity, connection, and purpose. And that’s what we aim to build.

Now, we're taking the next big step on a journey to unleash and put into action that same abundant belief. This year, American Refugee Committee will become Alight. We’re the same organization with the same people doing the same critical work – providing health care and clean water, shelter, protection, and economic opportunity to more than 3.5 million people in 17 countries each year. But in solidarity with the people we serve who are too often defined by a single dark moment in their lives, we’re dropping the label ‘refugee.’

https://wearealight.org/

 

 


 Grade Level: 5
 Supervisor: HR Manager
 No. of Post: 1
 Duty Station: Khartoum
 Duration: Full-time (fixed term 12-month contract)
 Closing Date: 21 Nov 2020

 
 Duties and responsibilities:

HR Compliance, database and payroll 

  • Ensure compliance with ARC Sudan handbooks and guidelines and local labor laws in all procedures and processes.
  • Ensure that staff database is updated on a monthly basis.  Coordinate with the HR in the field to ensure that they submit updated staff database on a bi-weekly basis and every time changes take place.
  • Develop a clear and easy to use contract database for all national staff and seconded staff. 
  • Ensure that staff contact list is updated on a weekly basis.
  • Responsible for preparing payroll for national staff. Ensure that the database provided from the field is correct and the calculation for payroll is correct prior to submission to finance department.
  • Ensure the necessary supporting documentation is submitted to finance prior to submission of payroll.

 

Recruitment

  • Ensure that all recruitments follow ARC SoP on recruitment.
  • Provide support for recruitment of national staff. This includes posting the advertisement, providing long-listing and short-listing of the applicants, coordinate interviews schedule.
  • Maintain quality of the advertisement and ensure standard job description is used for all advertisements posted for ARC – Sudan.
  • Ensure that all the requirements for recruiting a staff, including satisfactory reference check is met prior to the offer being given to the candidate. 
  • Responsible for arranging induction for new national staff.  Coordinate with Managers on the schedule.
  • Be cooperative, flexible and ensure full support is provided to all other HR in area offices in terms of recruitment.

 

Performance Management & Training

  • Provide guidance to staff on Performance Management.
  • Ensure that all staff/managers complete performance objectives and submit performance evaluation on a timely basis.  The objectives and appraisals document should be filed in individual personnel files.
  • Compile training needs and training records for all staff. 
  • Cover HR support in the field as requested by the Senior HRM.

 

Others:

  • Ensure high confidentiality is maintained in the work performed. 
  • Conduct other duties as assigned by Line Manager and Senior Managers.

 
 Minimum Qualification, Skills and Experience Required:

  • Minimum Bachelor’s degree in human resource management or relevant fields.
  • Experience as HR Officer in NGO for at least 5 years
  • Strong understanding of national labor laws in Sudan.
  • Experience in doing payroll for national staff.
  • Ability to multi-task, prioritize and meet tight deadlines.
  • Experience working closely with government agencies preferred
  • Ability to work productively and impartially in a multi-cultural environment
  • Willingness and ability to work in insecure environment and adhere to ARC security policies
  • Ability to work independently as well as working in a team.

 

KEY BEHAVIORS & ABILITIES

  • Extremely flexible with the ability to cope with stressful situations
  • Willingness to frequently travel and live in remote and challenging security contexts
  • Ability to work under pressure and able to operate creatively under difficult circumstances
  • Meticulous, detailed, well-organized and able to work independently to meet deadlines
  • Demonstrate commitment to ARC’s core values and policies

IMPORTANT

 

All interested candidates are requested to submit their application letters, updated CV, educational qualifications certificates, training, experience certificates, and birth certificates/ national ID documents to Sudanjob.net.

Only shortlisted candidates will be contacted for the written test and interview. All the recruitment process will be completed in ARC Khartoum Office. i.e. written and oral interview.









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