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Programme Associate (UNOPS Contract),Khartoum
UNHCR

The United Nations High Commissioner for Refugees is seeking for qualified candidate to fill the following post:
 


 Type of Contract: UNOPS Individual Contractor
 Section/Unit: Programme
 Grade Level: LICA 6
 Duty Station: Khartoum
 Duration: 01/01/2021 - 31/12/2021
 Closing Date: 08 Nov 2020

 
 Background:

The Programme Associate would normally receive guidance from the more senior programme staff in the operation/bureau/division/unit. S/he may receive indirect guidance from other sections and units relevant to the country/region programme(s). UNHCR Manual, Operations Plans, UN and UNHCR financial/budgetary rules and regulations will guide the work of the Programme Associate. S/he is expected to stay abreast of the challenges posed by the operational context, the UN and humanitarian reform and institutional developments.

 

The incumbent is expected to have contacts within the organization and outside the duty station, as well as with partners and other stakeholders to collect information, monitor programme activities and implement administrative requirements. The incumbent will have to establish good working relationships with their peers at country level to facilitate the collection of information and other programme management related activities.

 

The incumbent is expected to work in line with the multi-functional team (MFT) approach as defined within the Program Manual, ensuring the participation of relevant stakeholders in all phases of the Program Management Cycle.

 



 
 Duties and responsibilities:

  • Support the assessment and analysis of the needs of persons of concern in the country/region in a participatory manner and using an Age, Gender and Diversity (AGD) perspective as basis for planning.
  • Assist in managing the development of a broad network of partners, good coordination practices and the development of partner capacities related to programme management, if applicable.
  • Assist in organizing and documenting the selection of partners in accordance with the policy on selection and retention of partners, ensuring due diligence to meet the requirements of projects.
  • Provide support to the field with technical advice to ensure partnership agreements are established in a timely manner, regularly monitored and reported on in compliance with established guidelines and procedures included in the framework for implementing with partners.
  • Support the implementation and performance of partnership agreements through field visits and appropriate physical monitoring if applicable, reviewing performance and financial reports.
  • Support the development and implementation of MFT monitoring plans for activities implemented through partnerships and those under direct implementation in line with the Programme Manual and programming instructions.
  • Contribute to the review and analysis of operations plans, mid-year and year-end reports of the different UNHCR offices, ensuring quality assurance and compliance with established policies, guidelines, procedures and standards. Generate and maintain records of implementation rate (performance progress and expenditures) on a regular basis.
  • Follow up on any change in regards to alignment of results chain, verifying indicators, budget, prioritization, apportioning needed to measure programme performance, trends and target interventions, contributing to soundness of Operations Plan and enhancement of data quality.
  • Follow up with UNHCR offices on compliance with issuance of audit certificates for partners in line with the Policy on Risk-Based Project Audits.
  • Provide support to the field through technical advice and training on resource allocation processes and other programmatic issues.
  • Use UNHCR’s corporate tools (e.g. Focus Client, Global Focus Insight and FOCUS Reader, MSRP) for core activities related to planning, budgeting, implementation and reporting, generating data for evidence-based programmatic decisions and analysis.
  • Support UNHCRs programming of community of practice and continuously contributing to improvements of programming tools and processes.
  • Perform other duties as required

 

3. Monitoring and Progress Controls

 

  • Reports and inputs as stated above are submitted regularly and on-time.
  • Other allocated tasks assigned are completed timely

 


 
 Minimum Qualification, Skills and Experience Required:

a. Education / Work Experience 

  • 3 years relevant experience with High School Diploma; or 2 years relevant work experience with Bachelor or equivalent or higher.

 

6. Relevant Job Experience

 

Essential

  • Demonstrated experience in programme management, Operation Management Cycle and related processes. Knowledge of Results Based-Management. Computer skills (in MS office) including advanced Excel skills (pivot tables, data management, etc.).

 

Desirable

  • Completion of UNHCR Learning Programmes or specific training relevant to function of the position including Programme Management – Level 1. E-tutoring of PM1, Framework for Implementing with Partners Learning Programme. Experience in programme management training and capacity building activities.

 

Functional Skills

 

  • *IT-Computer Literacy
  • PG-Programme Management (project formulation, programme cycles and reporting standards)
  • PG-Results-Based Management
  • DM-Database Management
  • PG-Programme Analysis
  • PG-Assessments and Surveys

Key Competencies

 

Planning and Organizing:

Proven ability to plan and organize, establish priorities, manage and coordinate competing demands, and work to tight deadlines. 

 

Technological Awareness:

Excellent computer skills, including proficiency in spreadsheet applications, and relevant software packages,

Communication:

Proven ability to write in a clear and concise manner and to communicate effectively, including ability to prepare reports and conduct presentations, articulating options concisely, conveying maximum information, making and defending recommendations. Ability to facilitate meetings/workshops in a participatory manner

Teamwork:

Strong interpersonal skills, including ability to operate effectively across organizational boundaries; ability to establish and maintain effective working relations with people in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity

 


Only short listed candidates will be notified.

Female candidates are strongly encouraged to apply

Candidate Assessments may include a written examination followed by a Competency Based Interview.

 








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