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Field Coordinator
Plan International
Plan International

 Salary: 1,168 USD
 Supervisor: DCD
 No. of Post: 1
 Duty Station: 50% Khartoum office work and 50% field visits.
 Closing Date: 30 Oct 2020

 
 Background:

The Field Coordinator is responsible for and mandated to oversee the implementation and coordination of the Joint Response in country. This is on the basis that the content of the programme should be field-led, from design through to implementation. The Field Coordinator has a facilitative and steering role, guiding and setting direction of the JR and providing a supportive coordination structure and environment for JR members to implement, particularly in the implementation of the collaborative elements of the JR.

 

Recognizing that contractual and donor obligations sit at NL level, the NL lead is responsible for overall compliance as laid out in contractual agreements with MFA (in the Beschikking) and with JR members (in Specific Sub Award Agreements – SSAAs). The NL lead carries out administrative Lead/Support (i.e. reporting etc.), translating DRA policy into practice in cooperation with other JR leads, and providing structure and a framework to the Field Coordinator and JR members to work with.



 
 Duties and responsibilities:

  1. Preparation of JR
    • Supports and facilitates the development and implementation of action plans by JR members to ensure adherence to the DRA vision 2018 - 2021 with a focus on life-saving assistance
    • As a memberof the Priority Setting Group (PSG):
      • provides information on the crisis (including the role of the DRA in the crisis/value add)
      • supports the drafting of the Guidelines for the JR (in liaison with field members)
      • engages the JR members (preferably organizing an in-country consultation meeting with JR members and local partners to ensure field input is collected) and consulting relevant external actors (e.g. UNOCHA, Clusters, Embassies) in developing the guidelines
  2. Prepares for the JR planning/design workshop (or other planning process), e.g. further defining guidelines,consulting in-country JR members on their plans and collecting scenario information necessary for guiding discussions ahead of the workshop, ensuring a gender-sensitive and age-appropriate response aligned with the IASC Gender & Age Marker
  3. With NL lead, co-facilitatesthe JR planning workshop to define the JR strategic priorities and plans, andconfirm programmelogframeand (joint) budget allocations. In case the JR members cannot come to an agreement on the design of the JR during the planning workshop, the RTF and Field Coordinator have a decision-making mandate (see also PCM page 15)

 

  1. Implementation of JR
    • Regularly communicates with JR partners at country level onprogramme progress and challenges. Ensures strong communication and coordination with all consortium members in order to effectively achieve programme objectives. Encourages transparency among and between consortium members to promote coordination and effectiveness
    • Promotes collaboration atfield level to maximize impact for beneficiaries, including the promotion of harmonization and complementarity amongst members, stimulating efficient use and sharing of resources, capacity and expertise (Collaborative Impact)
    • Facilitates and leads the process of programme review and revision at country level, ensuring flexible use of funds and including providing advice to NL level on budget reallocations (between members) where appropriate
    • Requests and receives informal updates from JR partners at country level regarding programme progress and challenges, if needed[1]e.g. in the event of a change in security,field visit of a donor, or in case a JR member foresees a certain activity cannot be implemented, the field coordinator may request an update on impacts on the JR programming or activities
    • Represents the JR towards external stakeholders at field level, e.g. visiting MFA/embassy representatives, other donors, government authorities and UNOCHA (ensuring alignment with HRP), when applicable. Representation of the JR towards UN clusters remains the responsibility of the individual members; the Field Coordinator should be informed of engagement with UN/Clusters by JR members and he/she can support JR members in doing so
    • Leads, where appropriate, the development of donor relationships and proposals outside of the DRA at country level; this is in coordination with all JR members, and with the DRA Fundraising Taskforce (NL level)
    • Coordinates with other Joint Response Field Coordinators, as needed, including participating in Field Coordinator online meetings and attendance at a Field Coordinators meeting in the Netherlands once a year, to share approaches, lessons learned and best practice in JR field coordination.
    • Facilitates the design and monitoring of accountability mechanisms to enable the identification and reporting of potential safeguarding concerns

 

  1. Joint Budget
    • Steers and facilitates the development and implementation of actions plans by JR members on the four DRA Strategic Priorities: 1) Encouraging Collaborative Impact; 2) Strengthened accountability to beneficiaries; 3) Localization of Aid and 4) Supporting Innovation
    • Organizes regular coordination and technical meetings between JR members, chaired by the Field Coordinator or JR members
    • Facilitates the hosting of learning events and workshops on specific relevant topics agreed on with the members, facilitate/conduct monitoring/support visits (including facilitating Real Time Reviews) and donor visits
    • Focal point for external communications for the JR at field level, e.g. liaising between members’ communications teams in relation to the JR communications activities; establishing and implementing with members a joint field level JR communications plan, including the development of communication tools to be used for creating visibility on the response and the situation at field level, e.g., infographics and human interest and success stories
    • Contributes to the identification of relevant targets, advocacy messages and advocacy asks, including possible ‘red lines’ related to sensitivities in the context, in close consultation with the other JR members at field level and the JR lead/RTF at NL level.
    • Responsible for budget expenditure and oversight of the joint activities’ lines in the Joint Response joint budget for all in-country costs

 

Communication with NL JR lead focal point

  • Regularly updates the NL JR focal point on the progress of the JR, collaboration and joint activities carried out
  • If there are any concerns or issues related to the implementation of the JR or joint activities, or any programme changes (affecting the budget or logframe) are being proposed, the Field Coordinator raises these to the NL JR focal point to discuss with the JR member at NL level (as the contract holder)
  • Refers any contractual or budget questions or issues to the NL JR coordinator to address at NL level (as the contract holder).
  • The NL JR focal point discusses with the field coordinator any planned meetings with the JR members in the NL, to ensure that all topics are covered. Notes from these meetings will be shared with the JR members at field and NL level

 

  1. Close of JR and reporting
    • Responsible for the logistics and facilitation of any end evaluation incountry
    • Providing any support and information necessary for the audit for the joint budget local costs
    • Providing support to the NL lead on final reporting, including the reporting on the joint activities, and responding to any follow up questions from the donor

 
 Minimum Qualification, Skills and Experience Required:

Knowledge

  • A University degree in Development studies or Disaster Risk Reduction Management or Social Sciences or equivalent
  • At least 3 years’ experience in Emergency Response at coordination or managerial level with an INGO
  • Knowledge of project management and management of National NGOs and INGOs in consortium.
  • Understanding of Localization is an added advantage.
  • Good speaking, writing and understanding of English Language.
  • Knowledge of development issues, trends, challenges and opportunities and implications to community development and emergency responses.
  • Good level skills in computer usage-Excel, PowerPoint, Word and E-mail systems

 

Skills

  • Strong interpersonal skills, and ability to work effectively with people of different nationality, cultural background, and educational levels
  • Ability to communicate in a team with people from different nationalities, cultural and ethnic backgrounds, ability to work in a team environment and achieve common goals.
  • Documentation reviewing skills for effectiveness and time saving
  • Excellent Personal Computer skills in Microsoft Applications
  • Ability to lead teams - with both common and diverse objectives
  • Good management skills
  • Analytical skills
  • Communication skills, appropriate to the audience
  • Problem solving

 

Behaviours

  • Ready and able to explain the processes, controls, and procedures of Plan whenever the need arises
  • Innovative, field oriented, good team member.
  • Ability to work under pressure and with minimum supervision
  • Team leader as well as a team player
  • Creates strong sense of purpose within team and to stakeholders
  • Focused and results oriented
  • Aware of the impact of his/herbehavior on others
  • Promotes innovation and learning
  • Ability to communicate clearly and effectively
  • Gains, develops and retains credibility about his/her performance

 

Working environment will include both typical office environment and field environment

The position requires a lot of field travels; 50% Khartoum office work and 50% field visits.


How to Apply:

Advertise

The closing date for the applications is 30thof October 2020.  Please attach your CV and relevant certificates, a motivational letter explaining how your skills and experiences meet the requirements of the job, your contact details including phone and email in addition to the names and contact details of two references who know you professionally. Please note that one of the references must be your current/most recent line manager.  The complete application should be submitted via Sudanjob.net-

Please note :

  • Only short listed candidates will be contacted
  • Females are strongly encouraged to apply “competitive offers are waiting for them!”

 

Child Protection Policy:

References checks will be carried out in conformity with Plan’s Child Protection Policy for the successful candidate before confirming the offer. Plan will also request for Police Clearance report before confirming the offer.  Plan is committed to implementing its equal opportunities policy, actively encourages diversity, and welcomes applications from all areas of the national community.









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