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Human Resources Assistant
Concern Worldwide
Concern Worldwide is an international humanitarian organization that strives for a world free from poverty, fear, and oppression. We deliver life-saving and life-changing interventions to the world's poorest and most vulnerable people. From rapid emergency response to innovative development programming, we go to the hardest to reach places to make sure that no-one is left behind.

 Gross Salary: USD 499
 Liaises with: All staff
 Grade Level: C 5
 Duty Station: ElGeneina
 Closing Date: 02 Nov 2020

 
 Background:

Job Purpose:

To provide wide-ranging day-to-day HR and HR administrative support to the HR function in ElGeneina office in accordance with the staff manual, Concern policy and best practice



 
 Duties and responsibilities:

HR Admin, policy and practice

  • Maintain personnel files for all West Darfur staff including ensuring that documentation is correct and up-to-date.
  • Draft letters, contracts and reports as appropriate (confirmation in posts, promotions, change of line management etc).
  • Track probationary periods and remind / follow up with managers on post confirmation/ non- confirmation recommendations.
  • Starter and leave paperwork including preparing offer letters, contracts, taking up references, Concern ID cards, completing personal files etc.
  • Monitor and carry out the paperwork associated with Concern’s medical provision.
  • Organize HR and other workshops and meetings as appropriate.

 

Contracts and legal issues

  • Monitor contract dates (Employee,Trainee) and inform HR and Area Coordinator of end dates and following up on renewals - non/ renewals with respective line managers.
  • Assist the Area Coordinator in collecting information regarding disciplinary hearings/ investigations.
  • Communicate any changes in legislation (Labour or HR related) to the Area Coordinator in timely manner.

 

Recruitment and selection

  • Manage the recruitment administrative process (tracking applications, technical tests, posting the shortlisted candidates and invites to interviews etc).
  • Compile final interview report and share with management for review and approval
  • Coordinate with state lobar office to facilitate the recruitment process 

 

Monitoring and reporting

  • Keep up-to-date spreadsheet on staff contracts, positions, locations, type of contract, start date, end date etc.
  • Assist in collating of information and help in drafting monthly HR reports (disciplines, grievances, leavers, starters, transfers, absence, etc).
  • Maintain staff personal files in proper way

 

Training

  • Assist with the administrative  arrangements for HR workshops/trainings

 

Other

  • Translation of HR /Labour related documents as required.
  • Ensure confidentiality of personnel files and information with access only give to authorized personnel (Area Coordinator, and HR officials).
  • Actively contribute to good staff relations by listening and responding / managing staff issues.
  • Coordinate the day to days HR support with field offices and provide the require technical HR support based on staff manual and concern HR policy and respective procedures

 

Emergency response

  • Concern is committed to responding to emergencies efficiently and effectively in order to help affected people meet their basic needs, alleviate suffering and maintain their dignity. To this end, when emergencies strike and Liberia Programme is to respond, all staff are required to actively participate in the response, regardless of location and contribute to the efforts aimed at achieving the humanitarian objective of the organization.

 


 
 Minimum Qualification, Skills and Experience Required:

Essential

  • University degree or diploma in human resources, business administration, or other relevant field.
  • Minimum of one year of related work experience
  • Fluent written and spoken Arabic and English and working experience in an INGO or UN is preferable.

 

Desirable

  • A good understanding of human resources control systems.
  • Commitment to working in a team
  • Willing to travel to the field offices in Kulbus, Seleia, and Mornie)
  • High level computer literacy (MS Word, Excel)
  • High level of discretion is required due to the confidential nature of some parts of the human resources function

Other duties

  • The above duties will be prioritised by the manager in consultation with the post-holder. The post-holder may be asked to re-organise their work to help Concern respond to changes in type or extent of need. This would be done in a way consistent with the purposes of the post and in consultation with the post-holder.

 

Confidentiality:

  • Except in the normal duties of work, information relating to the practices and business of Concern Worldwide must not be disclosed to another person or organisation without authorisation.

 

To apply: Please, submit a cover letter ,CV detailing your experience, skills and qualifications, a telephone contact number and two professional references to be submitted through www.sudanjob.net website. 

 

  • Concern is an equal opportunity employer. Qualified women candidates are particularly encouraged to apply.
  • Only short-listed candidates will be contacted for the interview. To find out more about Concern Worldwide visit our website at http://www.concern.net
  • Closing date   2 November 2020.

 

Concern Code of Conduct and its Associated Policies

Concern has an organisational Code of Conduct (CCoC) with three Associated Policies; the Programme Participant Protection Policy (P4), the Child Safeguarding Policy and the Anti-Trafficking in Persons Policy. These have been developed to ensure the maximum protection of programme participants from exploitation, and to clarify the responsibilities of Concern staff, consultants, visitors to the programme and partner organisation, and the standards of behaviour expected of them. In this context, staff have a responsibility to the organisation to strive for, and maintain, the highest standards in the day-to-day conduct in their workplace in accordance with Concern’s core values and mission. Any candidate offered a job with Concern Worldwide will be expected to sign the Concern Staff Code of Conduct and Associated Policies as an appendix to their contract of employment. By signing the Concern Code of Conduct, candidates acknowledge that they have understood the content of both the Concern Code of Conduct and the Associated Policies and agree to conduct themselves in accordance with the provisions of these policies









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