Job Purpose:

Maintains GM office by organizing office operations and procedures; controlling correspondence; designing filing systems; reviewing and approving supply requisitions; assigning and monitoring administrative functions.

• Perform general office and secretarial duties.
• Perform administrative support tasks per request from the direct manager.
• Organizing top management meetings and agenda
• Organizing company events, conferences and exhibitions
• Preparing letters, presentations and reports
• Monitoring GM office administrative works
• Implementing and maintaining procedures/office administrative systems
• Using a range of software packages (ERP system)
• Manage executives’ schedules, calendars and appointments
• Maintain the highest level of confidentiality in handling GM office information.
• Purchasing office supplies and equipment and maintaining proper stock levels.
• Greeting visitors, answering a high-volume of incoming phone calls and delivering world-class service to our customers.
• Overseeing general office operation.
• Manage relationships with vendors, service providers and owner, ensuring that all items are invoiced and paid on time
• Assign any other reasonable duties as required by your direct  manager.

Key Challenges:

• Specify key challenges associated with the job.
• Strong interpersonal and communication skills.
• Strong Organizational skills.
• Fluent English skills
• Administrative Skills
• Attention to Detail
• Time Management

• B.sc of Business Administration, or other relevant studies
• Excellent computer skills, including a high degree of proficiency in Microsoft Word, Excel, Outlook, and PowerPoint.

If interested, please send your CV to hr.executive@algamco.com