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Background:
Muslim Aid is a faith-based British international charity that provides help to people who are victims of natural disasters, conflict or suffering from poverty, hunger, disease and illiteracy. It was established in the United Kingdom in 1985 in response to the drought in the Horn of Africa. Muslim Aid's Sudan Country office (MASCO) was set up in 1991 in response to the strategic need and to enable the continuation of effective aid work in the country. Currently, Muslim Aid is implementing projects in Kassala, Central Darfur and Red Sea State in Sudan
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Duties and responsibilities:
General Responsibilities:
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Ensure confidentiality on all cash (petty cash and cash in safe) and finance issues related to Muslim Aid Country Office.
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Ensure strict compliance with Muslim Aid standards and according to Financial Manual and donor guidelines.
Cash Management
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Responsible for safety of cash during storage, daily payments and transfers (in accordance with cash security rules).
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Ensure petty cash boxes are properly handled, cashbooks maintained, and a cash count performed regularly.
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Monitor cash balance, anticipate short-term needs and request relevant cash transfers or withdrawals to avoid any shortage.
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Organize currency exchange transactions when needed, according to the country exchange policy.
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Work with DFM – Projects to ensure field cash transfer needs are carried out in a timely manner with the required documentation in place and in accordance with Finance guidelines.
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Ensure close and proper follow-up of all cash advances, and advances settlements.
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Ensure proper understanding and use of all finance tools: cashbooks, advance books, cash inventories, bank reconciliations, etc
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Ensure payments to suppliers are performed in a strict but swift manner, in accordance with the Muslim Aid purchasing and payment procedures.
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Ensure compliance with cash control procedures for each journal: cashbook updated at every single transaction IN/OUT, daily cash count, weekly cash inventory including reconciliation with accounting system together with cash inventory performed and signed on last day of the month.
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Ensure any cash discrepancy is investigated and reported to Muslim Aid DFM-O, HOO.
General Accounting
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Prepare cheque payments and transfers.
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Ensure copies of checks / proof of transfer are always attached to voucher for payments from bank accountant.
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Prepare all payments vouchers (Cash/Bank/Working Advance/Advance settlement/Journal voucher).
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Ensure timely recording of transactions into the accounting system.
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Ensure vouchers are properly presented and stamped, include all relevant & required validation signatures, include attached any relevant and required support documents.
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Report immediately any litigious / suspicious voucher / receipt / document to Muslim Aid DFM-O, HOO.
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Ensure proper filing and archiving in Muslim Aid country Office of all original monthly accounting according to MA standard (by month / journal / voucher number), including copies of monthly closing documents.
Field Office Support
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Carry out field finance officer duties when called upon
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Provide staff cover to finance team as may be required.
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