Grants & Partnership Manager (GPM)
American Refugee Committee

We build a meaningful life for and with the displaced. When we find people displaced from their homes, countries, or lives, our instinct may be to focus only on their basic needs. And that is essential. But it’s also not a life. A life is filled with joy, dignity, connection, and purpose. And that’s what we aim to build.

Now, we're taking the next big step on a journey to unleash and put into action that same abundant belief. This year, American Refugee Committee will become Alight. We’re the same organization with the same people doing the same critical work – providing health care and clean water, shelter, protection, and economic opportunity to more than 3.5 million people in 17 countries each year. But in solidarity with the people we serve who are too often defined by a single dark moment in their lives, we’re dropping the label ‘refugee.’



 Supervisor: Grants and Partnership Advisor
 No. of Post: 1
 Duty Station: Khartoum, with travel to fields
 Duration: Fixed-term (12 Months)
 Closing Date: 20 Sept 2020

 Duties and responsibilities:

  1. Proposal Development Support:
  • Support the Grants and Business Development (GBD) Unit in the development of a Donor Strategy Plan to assist ARC to attract high value business and private donors.
  • Under the guidance of the Grants & Business Development Coordinator (G&BDC), liaise with field staff during the preparation and submission of concept papers and grants proposals.
  • Track Expression of Interests (EOI), Requests for Applications (RFAs) and Requests for Information (RFI) and proposal opportunities from government agencies, UN and non-traditional donors.
  • Work closely with key internal program and technical advisors to collect / provide all necessary documents and annexes, including but not limited to Teaming Agreements, bio data sheets, technical fact sheets and capability statements.
  • Interface cross-functionally with program staff, senior technical advisors, finance and other collaborators to respond to questions and complete proposals in a timely and accurate manner.


  1. Grants Management:
  • Disseminate donor and ARC standards to program team, operations and other budget holders in a timely fashion including approved proposals and grant agreements to facilitate shared understanding
  • Develop and maintain a database of grants and grantees to track fund-flows, reporting requirements, audits, contract deliverables and budget revisions.
  • Support grant opening meetings / start-up workshops, providing guidelines and tools as well as any required training (e.g. donor requirements, budget analysis & management) and enhance compliance standards within the organization.
  • Assist the GBD unit in facilitating monthly meeting to discuss grant burn rates, BVAs GSPs, Program performance, review budget realignment and grant C/NCE requests as needed.
  • Facilitate close out-meetings for expired grants
  • Request DoAs from HQ for donor / sub-grantee agreements
  • Liaise with donors to address compliance issues, for approval requests and processing grant and contract modifications, change in scope of work, budget realignment, no-cost extensions and grant closure.


  1. Donor Reports Support:
  • Review draft of major donor reports for compliance, content and format and facilitate review discussions and inputs by technical advisors and field teams
  • Maintain a calendar of reports and liaise with field teams, global support teams and technical advisors.


  1. Partnership Management Support:
  • Develop and maintain healthy, strong relationships with donors
  • Represent ARC at national level donor and inter-agency coordination meetings and working groups
  • Maintain ARC Sudan Master list of stakeholder contact information and update regularly
  • Conduct due diligence and capacity assessment of potential national / local partners to help ARC to determine their suitability, project implementation capacity and strategic advantage as per ARC donor selection and resource allocation criteria.
  • Ensure partners and sub-grantee supply narrative and financial reports accordingly to the agreed schedule. Undertake periodic liaison visits to partners / sub-grantees to monitor progress.

 Minimum Qualification, Skills and Experience Required:

  • Bachelor’s degree in International Relations, Social Sciences, Business Administration or related field
  • Minimum 2 years demonstrated experience in international humanitarian assistance program
  • Minimum 2 years’ experience in drafting successful proposals including conceptualizing and technical writing (narrative & budget)
  • Minimum 2 years’ experience in writing and editing donor reports that leverage evidence to capture program impact, including success stories and lessons learnt in collaboration with field program teams
  • Minimum 2 years administration of complex grants and contracts in compliance with donor, organizational and legal requirements and regulations
  • Experience with evidence-based program design, using qualitative and quantitative data to support proposal development and new business pitches
  • Detailed oriented; ability to maintain awareness of and analyses trends and influences.
  • Willingness to assume personal responsibility for all outcomes; produce and make effective and timely decisions in a fast-paced environment
  • Able to relate to, and represent ARC to major program partners in a highly professional manner.
  • Capacity building experience in project design, implementation, reporting and evaluation
  • Computer knowledge including Word, Excel, Outlook and Powerpoint
  • Demonstrated communications and inter-personal skills with an ability to collaborate effectively in a team environment and provide solutions-based approach that respects divergent opinions and finds common ground for solutions
  • Cultural sensitivity, flexibility and adaptability to work with multi-cultural staff
  • Ability to take initiative and move forward with minimal supervision and to meet deadlines.
  • Excellent English writing and presentation skills including professional reports and grant proposals. Proven skills in creative and persuasive writing for various audiences.
  • Ability to adhere to humanitarian principles: Humanity, Neutrality, Impartiality and Independence
  • Previous experience in the humanitarian sector in Sudan is preferred
  • Travel to the field required up to 40% of the time



  • Commitment to the goals and value of ARC
  • Ability to work independently as well as a strong team player
  • Ability to work remotely in coordinating and managing grant related activities in multiple sites
  • Ability to work effectively in a stressful environment
  • Ability to work well as part of a multi-cultural and multi-disciplinary team and demonstrate good interpersonal relations
  • Ability to interact with people at all levels, individually and/or in groups and demonstrate good communication skills
  • Knowledge of and experience in working with and coordinating with international and national partner organizations
  • Ability to incorporate and be open to constructive feedback
  • Demonstrated ability to work to tight deadlines, effectively managing multiple priorities
  • Cultural and gender sensitivity is essential



  • All interested candidates are requested to submit their CVs and a covering letter, educational qualifications certificates, training, experience certificates, and birth certificates/ national ID on no later than the above-mentioned date through
  • Only shortlisted candidates will be contacted for the written test/interviews

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