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Finance and Administration Manager
National Democratic Institute

The National Democratic Institute is a nonprofit, nonpartisan, nongovernmental organization that has supported democratic institutions and practices in every region of the world for more than three decades. NDI works on five continents with political parties, governments, parliaments and civic groups to establish and strengthen democratic institutions and practices. The Institute uses a multinational approach that reinforces the message that while there is no single democratic model, certain core principles are shared by all democracies. That philosophy has been applied in more than 130 countries since NDI’s founding in 1983.

 

 


 No. of Post: 1
 Duty Station: Khartoum
 Closing Date: 17 Sept 2020

 
 Background:

The National Democratic Institute (NDI) seeks a Finance and Administration Manager to manage the financial, administrative, and logistical aspects of NDI's Sudan program. The Senior Finance and Administration Manager will be supported by a finance and admin officer and logistical support office.

Th Finance and Administration Manager will be responsible for administering NDI's Sudan program under the supervision of the Resident Country Director and in coordination with the Institute's headquarters in Washington, DC.

The Finance and Administration Manager will be the communications liaison on financial reporting and clearance matters with the International Accounting team in Washington, DC and will provide oversight for the accounting department, manage the administrative and financial operations, monitor field expenses against the budget for the grant, supervise all administration staff including Human Resources and Accounting staff, share information with program and financial management teams in Sudan and Washington, DC



 
 Duties and responsibilities:

FINANCE

  • Manage all aspects of accounting for the Sudan field office, including the direct supervision of accounting personnel
  • Monitor program expenditures, monthly field expenses ,including budget to actual expenses, and report on financial results and cost projections to management in Sudan and Washington, DC
  • Utilize accounting and financial systems to support quality delivery of work
  • Train and guide field office accountants on NDI's policies and procedures, donor grant compliance requirements, and bookkeeping and internal controls
  • Oversee compliance with internal controls and accounting procedures
  • Ensure all financial and accounting reports are prepared and submitted in a timely manner
  • Manage field grant audits and assist DC on grant audits

 

ADMINISTRATION

  • Support the Resident Director with day-to-day internal operations of the Sudan office
  • Liaise with NDI's DC-based Central team and administrative departments to ensure all significant administrative issues are addressed and resolved appropriately, and that all follow-up is performed as requested
  • Provide guidance and counsel to international and local staff on administrative and human resources matters, in consultation with DC-based Human Resources Manager
  • Ensure compliance with national laws, NDI and donor administrative and reporting requirements, as well as appropriate implementation of field office policy manuals and handbooks
  • Utilize administrative and human resources systems, in consultation with Suda management and relevant DC-based staff, to support NDI's programs in Sudan
  • Supervise a team of accounting and administration staff
  • Regularly review security plans and adapt NDI's practices and profile as necessary
  • Serve as a point of contact for security issues for NDI-Sudan (Resident Director is the primary contact)
  • Work with program staff to determine current and projected recruitment needs and assist in hiring, training, and supervising local staff
  • Update job descriptions for national staff to accurately reflect responsibilities and processes within the organization and ensure ongoing competitive compensation in coordination with Resident Director and DC-based Human Resources staff, when necessary

 


 
 Minimum Qualification, Skills and Experience Required:

  • Bachelor's degree in finance, accounting, business administration and/or a related field; additional years of relevant work experience may be substituted for educational requirement on a one-for-one basis
  • A minimum of ten (10) years of relevant experience in financial management, accounting, and administration, for an international NGO working with USAID funding (required)
  • Knowledge of budgeting, budget oversight, generally accepted accounting principles and the practical application of financial systems
  • Ability to utilize accounting systems suitable to a challenging and volatile environment
  • Demonstrated management experience for organizations with international operations
  • Demonstrated experience interpreting and administering policies pertaining to local national labor codes
  • Strong interpersonal skills and demonstrated ability to communicate clearly, effectively, and with cultural sensitivity in writing and verbally with a diverse group of co-workers, partners, and the general public
  • Previous experience with international grants administration preferred
  • Written and verbal communications skills combined with the ability to work collaboratively with Washington-based finance and human resources staff, as well as program staff in Sudan
  • English languagefluencyrequired
  • Experience with spreadsheet software (Microsoft Word and Excel preferred)
  • Quicken/Quickbooks experiencehelpful








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