Grant and Contract Management

   Maintain effective contract and documentation management system and processes: Ensure appropriate donor management systems, records and processes are in place, up-to-date and in compliance with UPO policy and practice. Ensure effective storage and maintenance of donor contracts and other documentation in line with donor, UPO and any local partner audit requirements.

   Coordinate internal working groups responsible for donor fund management and maintain all restricted funding records. Convene any necessary working groups to address any risk that could impact effective project delivery according to donor contract and expectations. Ensure clarity on roles and responsibilities in management and monitoring of donor funds.

   Monitor and coordinate compliance with donor requirements, including grant reporting: Work collaboratively with UPO's Technical, Finance, M&E and Communication teams and implementing partners to ensure all contractual funding requirements are met and delivered on time (reports, donor visits, evaluations, audits, etc), and utilization of funds does not exceed the budget. Responsible to maintain a clear reporting schedule and coordinate inputs from UPO colleagues that are required to meet donor requirements. Provide quality assurance for all aspects of donor reporting.

   Coordinate high quality donor visits: Liaise with Programme staff, Regional Funding Manager, member fundraisers and the donor to ensure high quality visits.

   Support risk management: Support CR and SMT by highlighting key risks related to grant- funded projects, such as under/over-spends, delayed delivery of commitments, capacity gaps, and donor relationships. Working with the SMT, this position will ensure that these risks are communicated to the Regional Funding Manager, member fundraising teams and donor in a timely manner.

   Support Director of Finance to complete funding forecasts: Accurately identify funding gaps, managing match-funding obligations and tracking expenditure against grant commitments.

Internal planning, budgeting and review processes

   Planning: Ensure all existing and potential donor income is accurately incorporated into UPO's internal planning process, and plans are in line with donor requirements and UPO policy and practice. Work with Technical, R&E and Finance colleagues to identify unfunded work plans, and prepare these projects for proactive fundraising efforts.

   Review: Work with Programmes, R&E and Finance colleagues to review progress during UPO's internal review processes (e.g. annual and six month report), including variance analysis of grant outputs and expenditure.

   Audit: Assist Finance colleagues with any requested grant income information for UPO's annual audit.

Other

   Perform any other tasks related to grant management or fundraising as assigned by Executive Director

A) Education

Required:

   BA/BSc (or equivalent) in social sciences, economics, accounting or development related fields.

Desired:

   MSc/MA/MBA in social sciences or related development fields

B) Experience

Required:

   Significant experience in planning, securing and managing funds from donors such as  UN agencies, foundations, private sectors and government and other , corporate donors, trusts, foundations and major donors, within an NGO or international organisation environment.

   Experience of developing coherent and successful proposal narratives and log frames, including strong numerical ability to develop and review budgets.

   Experience of successfully managing multiple grants, donors and projects involving adherence to strict donor rules and regulation.

   Have written a highly qualitative proposals which get funded by the donors

   Strong experience in reviewing, monitoring and reporting against donor contracts.

   Experience of coordinating and supporting non-fundraising specialists in proposals and grantmanagement.

   Is familiar with Sudan and humanitarian context

Desired:

   Experience of developing fundraising strategies at a country level.

   Experience in developing relationships with governments, corporate and other donors.

   Existing network of institutional and or corporate donors within and outside Sudan

   C) Technical Skills

Required:

   Extensive knowledge of donor-funded contract management rules and regulations, such as, UN agencies , INGOs , government, foundation and charities

   Excellent English and Arabic language ability (written, verbal, presentation skills).

   Excellent communication, interpersonal and coordination skills.

   Excellent computer skills in Microsoft Word, Excel, PowerPoint and an understanding of financial management software such as SUN.

D) Competencies (Personal Qualities and Behavioural Traits )

   Firm belief in team work, gender equality, sensitivity to HIV/AIDS.

   Commitment to the values and working styles of UPO .

   Interpersonal skills and ability to influence others to achieve results and deliver on time.

   Team player, with ability to work under minimum supervision.

   Ability to effectively multi-task, plan and prioritise work within competing tight deadlines.

   Ability to identify problems or risks and develop effective and timely solutions.

   Attention to detail and ability to produce high quality and accurate documentation