About CRS

Catholic Relief Services is the official international humanitarian agency of the Catholic community in the United States. CRS works to save, protect, and transform lives in need in more than 100 countries, without regard to race, religion, or nationality. CRS Sudan is as dynamic and diverse as the needs of the people we serve. Since 1978, CRS Sudan has been assisting the people of Sudan across the emergency, recovery, and development spectrum. Key sectoral areas for CRS Sudan include food security, livelihoods, nutrition, health, peacebuilding, climate change, and natural resource management. CRS Sudan has an expanding portfolio of development, emergency response, and resiliency programs. Currently, CRS Sudan oversees programming across El Gezira, Khartoum, East Darfur, West Darfur, Central Darfur, North Darfur, and Red Sea.

About the Thabat

CRS Sudan is implementing the 3-year Thabat - Enhancing Community Resilience Project in Gezira State, Sudan. The project will strengthen agricultural production and the resilience of target communities by providing timely access to inputs, services, and extension; upgrading target value chains; and working with local partners to establish and strengthen community consumer organizations that engage with vulnerable communities. The goal of the project is to improve access to affordable, high-quality food for conflict-affected communities (IDPs, returnees, and host communities) in target localities through a more efficient agricultural market system. CRS works in collaboration with market actors, including Farmer Producer Organizations (FPOs), input supply companies, private-sector businesses engaged in services and value addition along the value chain, Consumer Organizations (COs), local development partners, and community-based organizations to boost production, facilitate market linkages, strengthen businesses, and alleviate food insecurity. Through its other component, the project also supports nutrition programming in Khartoum, aiming to ensure effective treatment of malnourished pregnant and lactating women (PLW) and children under five, reduce the incidence of acute malnutrition in high-priority localities, and guarantee timely access to essential nutrition commodities.

Job Summary

The Administrative Manager is responsible for managing and delivering responsive, effective, and efficient administrative services to support the successful implementation of the Thabat Project in Medani. This includes oversight of office administration, establishment of new offices, guest house management, staff visa and work permit tracking, fleet management, and representation with the Humanitarian Aid Commission (HAC) and other government entities. The Administrative Manager ensures that stewardship of resources, accountability, and high-quality service approaches are integrated into all administrative systems, policies, and procedures, thereby contributing to smooth, compliant, and efficient project operations.

Roles and Key Responsibilities:

• Act as focal point with HAC and represent the office in relevant forums and external engagements.
• Ensure administrative systems, processes, and policies are in line with agency standards and donor and local law regulations. 
• Recommend changes in office practices and coordinate revision of systems, policies, and procedures to contribute to operational excellence. 
• Oversee negotiation, renewal, and compliance of lease agreements, utilities, and service contracts for office premises.
• Ensure effective daily management of office operations, including allocation, utilization, and maintenance of office space and facilities.
• Plan, coordinate, monitor and report on activities and required resources to ensure cost-efficient and quality service delivery from administrative support functions. Anticipate delivery challenges to ensure service continuity.
• Provide guidance, oversight, and performance management to the Admin Officer, ensuring effective delivery of administrative functions.
• Coordinate the administration function to ensure support services are delivered with high quality in an efficient manner. Help address challenges that affect the proper stewardship and optimal utilization of program assets and resources. 
• Oversee the efficient use and management of CP assets and rented facilities. Ensure fully compliant procurement for office supplies and asset management systems. Organize inventory monitoring, control, and reporting.
• Serve as the key liaison and maintain relationships with relevant external stakeholders (landlords, service providers, etc.) on assigned administrative matters and ensure required authorizations and documents are up to date.
• Help ensure staff have access to relevant information, training, and safety materials and equipment to ensure a safe and sound work environment.
• Manage the provision of travel and support and services to staff and visitors. Manage event planning activities, including delegation visits, training, and workshops.

Basic Qualifications:

• Bachelor’s degree in business administration or another relevant field. 
• Minimum of 7+ years’ work experience in administrative support functions, with increasing responsibility with INGOs.
• 3 years’ experience in coordinating approvals with Humanitarian Aid Commission (HAC). 
• 5 Years’ management experience, proven experience managing large facilities.
• Professional English and Arabic skills. 
• Proficient in MS Office packages (Excel, Word and PowerPoint) and information management systems.

Knowledge, Skills and Abilities  

• Very good planning, organizational and time management skills
• Ability to make sound judgment and good decisions
• Strong customer service orientation with very good communication and interpersonal skills 
• Ethical conduct and ability to maintain confidentiality 
• Proactive, resourceful, solutions-oriented and results-oriented

Travel: Must be willing and able to travel up to 20 %. 

What we offer 

CRS offers a comprehensive benefits package including medical, dental, life insurance, vision, generous retirement savings plan and the opportunity to work in a collaborative, mission-driven culture that is committed to improving the lives of the poor throughout the world. 

We welcome as a part of our staff people of all faiths and secular traditions who share our values and our commitment to serving those in need. CRS’ processes and policies reflect our commitment to protecting children and vulnerable adults from abuse and exploitation. 

Disclaimer: This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position. 

CRS' talent acquisition procedures reflect our commitment to protecting children and vulnerable adults from abuse and exploitation.

Submission location: - 

If interested, please submit cover letter, resume and copies of your education and work certificates to Sudan Job Labor Office Madani and Sudan Job Net Ensure that your cover letter or resume has a phone number where you can be reached.