HOPE, Port-Sudan Office

Job Announcement

Terms of Reference (TOR)

21 Oct 2026

No. HOPE/2026/103

Job Title: Program Officer (this position for ForAfrike INGO, advertised in collaboration with HOPE)

Base: Khartoum with visit to field at state level.

Location: Khartoum

Start Date: Immediately.

Contract Duration: 05 Months.

Gross Salary: 1500 USD (the payment will be in SDG currency).

Grade level: Grade 3 (out of 5)

Reporting to: Programs Manager,

Job application deadline: 29 Oct 2026

1. Programme Management and Implementation

Ensure project is implemented in line with approved project plans and donor requirements.

Assist in translating project proposals into concrete, actionable work plans, detailing timelines, targets, and resource needs.

Oversee day-to-day execution of project activities, ensuring adherence to the project scope and quality standards.

Coordinate logistics for workshops, training sessions, and community outreach events

Ensure activities comply with INGO policies and specific donor rules and regulations

Ensure quality implementation of project activities in accordance with technical standards and organizational guidelines.

Monitor project progress against work plans and implementation schedules

       1- Administrative and Financial Support

• Monitor budget expenditures, track spending, and flag any financial variances to the Programme Manager.
• Support procurement processes for project materials and supplies in compliance with organizational guidelines.
• Maintain organized digital and physical filing systems for project documentation.

• 2- Assessment, Monitoring and Learning
• Monitor project activities and ensure achievement of output and outcome indicators.
• Conduct regular field visits to monitor progress, identify bottlenecks, and provide supportive guidance to field teams.
• Collect data and track key performance indicators (KPIs) to measure project success.
• Draft high-quality monthly, quarterly, and annual progress reports for internal review and donor submission
• Collect, verify, and manage programme data accurately and timely.
• Support baseline surveys, assessments, evaluations, post-distribution monitoring, and outcome monitoring exercises.
• Support documentation of lessons learned, success stories, best practices, and case studies.
• Ensure accountability mechanisms and feedback systems are functional and accessible to project participants

      3- Coordination, Representation and Partnerships

• Serve as the organization's focal person for coordination meetings. Represent the ForAfrika at local coordination meetings, cluster meetings, or networking events as assigned
• Represent the organization in national, regional, district, cluster, sector, technical working group, and coordination meetings.
• Participate in humanitarian and development coordination forums and contribute technical inputs when required.
• Organize and coordinate stakeholder meetings, project review meetings, and consultation platforms.
• Establish and maintain effective working relationships with government institutions, UN agencies, donors, NGOs, private sector actors, research institutions, and community leaders.
• Share information, guidance, and action points from coordination meetings with internal teams.
• Support development of strategic partnerships and collaborative initiatives
• Maintain positive working relationships with local implementing partners, community leaders, and government stakeholders.
• Facilitate communication and collaboration between external partners and internal teams.

      4- Reporting and Documentation

• Prepare weekly, monthly, quarterly, annual, and donor reports.
• Provide timely updates on project progress, achievements, challenges, risks, and mitigation actions.
• Maintain project documentation and filing systems.
• Contribute technical inputs to assessments, concept notes, proposals, budgets, and donor submissions.
• Prepare meeting reports, stakeholder engagement reports, and coordination updates.

      5- Accountability, Protection and Safeguarding, Compliance and Risk Management

• Ensure compliance with donor regulations, organizational policies, and sector standards.
• Promote safeguarding, protection, gender equality, and social inclusion throughout project implementation.
• Identify programme risks and support development of mitigation measures.
• Ensure proper accountability and utilization of project resources and assets.

Uphold humanitarian principles, organizational values, and professional codes of conduct

• Bachelor degree in Agriculture, Agricultural Economics, Rural Development, Food Security, Livelihoods, Agribusiness, Development Studies, Development Studies, Social Sciences, Project Management, or related field.
• Masters is an added advantage
• Minimum 5 plus years of relevant experience in humanitarian or development programming.
• Experience with donor-funded projects and coordination forums.

Requirements: Only short-listed candidates will be called for written test and interview

1. Job application Letter to outline applicant motivation and why you believe you are qualified for this position

2. CV including two (2) personal references. 

3. Certificates that supporting CV.