The Pharmacy Manager shall ensure the overall functioning of the PUI Pharmacies across Sudan, project level, securing an adequate and timely supply of quality health consumables, equipment and medicines to the projects. S/he will collaborate with the health coordinator to ensure the compliance of the mission to the quality assurance policy for pharmaceutical supply by the department work plans and SoPs at the east and west zones of the mission.

The Pharmacy Manager must ensure proper pharmaceutical management (cargo reception, storage, distribution, inventory, consumption, and data management). The Pharmacy Manager will work closely with the Health Coordinator/Deputy to follow up with the Logistics team in the east and west zones to ensure the supply chain in the projects for nutrition and health consumables, equipment and medicines in a timely, reliable and well documented way at all levels.

The pharmacy manager is responsible for:

1. Pharmacy data management & reporting: East/West pharmacy data, SAGA/Stock management, backup, and reporting.
2. Strategy & quality assurance: Mission pharmacy strategy, SOPs/RACI, standards, and quality assurance.
3. Team management: Supervision, performance management, coaching, and capacity building of pharmacy staff.
4. Stock management: Inventory control, stock monitoring, expiry management, storage, donation, and rational use.
5. PMC needs estimation: Forecasting, quantification, and consolidation of pharmaceutical and medical commodity needs.
6. Supply chain management: Procurement follow up, importation/clearance follow up, central warehousing, dispatch/distribution to field sites, and replenishment.

Representation & coordination: Internal/external pharmacy coordination, technical representation, and other assigned responsibilities. 

1. DATA MANAGEMENT AND REPORTING

• S/he supervises the monthly data collection (inputs/outputs, inventory, consumption) from the base pharamcies and their entry into  SAGAStock backupo files by the pharmacy teams.
• S/he analyzes this data in order to optimize the management of drugs and medical equipment (needs estimation, control, supply, cold chain, expiration dates, surplus/out of stock, etc.).
• S/he ensures the regular and appropriate use of management documents (request order templates, stock sheets, delivery slips, computer tools etc.) by the pharmacy assistants/officers at base level and at the level of the health centers supported.
• S/he works in close collaboration with the medical program team in order to verify, in relation to epidemiological data, the status of stocks and consumption and to evaluate the relevance of prescriptions.
• S/he makes a backup, at least monthly, of all computer data (SAGAStock backup).
• S/he writes a monthly activity report to be sent to the Health Coordinator.

      2. MISSION STRATEGY AND QUALITY ASSURANCE

• S/he supports the mission pharmacist and health coordinator in the development of pharmacy policies.
• S/he provides training and technical support to the pharmacists and staff in charge of pharmacies on: SAGA update, stock management, rational use of medicines, and analysis of consumption of health facilities and mobile health teams.
• S/he provides technical support to staff in charge of pharmacies in the bases and implementation tools, ad hoc training.

       3. SUPERVSION AND STAFF MANAGENEMENT

• S/he organizes regular field visits to ensure proper management of medicines at the level of the health structures supported.
• S/he support the base pharmacy team during the field visits, in order to ensure proper management at both base pharmacies as well as health facilities.
• S/he provides training and technical support to the pharmacy teams at Base level and dispenser of the health facilities supported: SAGAStock backup, stock management, rational use of drugs, substitution, critical analysis of consumption in the health facilities. 
• S/he provides technical support to pharmacy teams at the Base level and dispenser in the health facilities supported by PUI: implementation of tools, coaching, occasional training.
• S/he reinforces the capacities of the teams of the health structures on the rational prescription of medicines in order to ensure an efficient use of medicines and medical consumables following consultation with the health coordinator.
• S/he monitors the consumption of medicines and consumables and informs the pharmacist (headquarters) and the Health Coordinator.
• S/he conducts the appraisal of the Port Sudan and Adre Central Pharmacy officer and support the appraisal of the Base pharmacy teams: supervisors, officers, and assistants.
• S/he conducts and follow up a monthly plan for the activities of the East and West Central Pharmacy and the base pharmacies.

       4. STOCK MANAGEMENT

• S/he controls the management of the central stock of medicines and medical consumables; in particular: stock movements both at the level of the SAGA database and physical movements, anticipation and management of expired products.
• S/he carries out a monthly and quarterly physical inventory and performs random checks. In the event of a discrepancy between the inventory and the theoretical stock, S/he investigates and informs his/her supervisor.
• S/he is the guarantor of an appropriate (especially with regard to temperature, humidity, light and sanitary conditions), orderly (storage, classification, labeling) and secure (keys, access) storage according to PUI procedures.
• S/he ensures that the storage conditions are in accordance with national legislation, in particular for narcotic drugs and narcotics.
• S/he makes sure that the procedures and tools used in the health facilities supported are well understood and applied. 
• S/he ensures that expired and/or damaged items are quarantined and that these items are effectively destroyed according to the national policy
• S/he ensures pharmacovigilance and in particular informs immediately of any problem related to the quality of a drug, in accordance with the PUI procedures for pharmaceutical management.

      5. SUPPLY CHAIN MANAGEMENT

• S/he elaborates the orders in collaboration with the Health Coordinator and ensures the follow-up of the orders sent to the Health Coordinator (orders for the project and punctual additional orders) in collaboration with the logistics coordinator.
• S/he supervises the delivery and reception of medical materials and consumables as well as the quality control of the medicines received. 
• S/he informs the logistics and medical departments in case of non-compliance.
• S/he checks the conformity of the physical orders received against the expected theoretical quantities and informs the Health Coordinator (or his/her direct supervisor) in case of inconsistencies. 
• S/he supervises the preparation, distribution conditions, planning and routing of the needs of the supported health structures according to GDP.
• S/he participates in the preparation of donations/loans/exchanges with the Health Coordinator. 

      6. REPRESENTATION AND OTHERS

• S/he participates in medical meetings at the bases during field trips.
• S/he ensures the filing of documents and archives of the project.
• S/he represents PUI during ad hoc Health Cluster and Nutrition Cluster meetings for pharmaceticals, medical supplies, and nutritional supplies, etc., as needed.
• S/he edits and shares the monthly SAGA back up (pharmacy management tool) with the Health Coordinator.
• S/he updates and shares the annual PUI pharmacy activity plan.
• S/he participates in the monitoring missions of the donor.
• S/he contributes to the elaboration of donor reports specifically for drug-related information on the mission

The tasks and responsibilities defined in this job description are non-exhaustive and can evolve depending on the project’s needs. The employee could be requested to perform other tasks as his/her line manager may judge necessary.

Personnal skills

• Good communication skills, diplomacy and solution-oriented attitude 
• Curiosity and interest in the organization's activities
• Good ability to manage deadlines in emergency response contexts (stress resistance)
• Honesty, integrity
• Adaptability, flexibility
• Autonomy, sense of initiative and anticipation
• Punctuality

This job description outlines the main responsibilities of this position. However, you may be asked to perform tasks other than those listed above, without this being considered a contract amendment. Thus, a great deal of flexibility is required in this position.