The Deputy Finance Coordinator is involved in the sound financial and budgetary management of the mission under the supervision of the Administrative and Financial Coordinator. He/She is responsible for the mission's accounting and co-guarantees compliance with internal and external procedures.

Responsibilities and areas of action:

1. Financial and budgetary management: He/She participates in the proper management of the financial and budgetary aspects of the mission. 
2.  Accounting and cash management: He/She is responsible for accounting and cash management on the mission. 
3.  Coordination and Representation: He/She centralizes and disseminates information within the mission, and at headquarter on all matters relating to accounting. He/She participates in consolidation and internal and external reporting in these same areas. He/She represents the association in dealings with partners, authorities and the various local players involved in the financial, administrative and legal aspects of the mission, as delegated by the Administrative and Financial Coordinator. 
4.  Supervision and management: He/She participates in the supervision and management of the admin teams. He/She is involved in training the teams on all aspects of finance, accounting and budgeting. 

Specific objectives and associated activities:

1. PARTICIPATE IN THE SOUND FINANCIAL AND BUDGETARY MANAGEMENT OF THE MISSION 

a. Financial 

•  He/She is involved in updating the monitoring charts to ensure the financial equilibrium of the mission and to prevent risks.
• He/She ensures the implementation and correct use of financial, accounting and budgetary procedures and management tools throughout the mission. He/She is responsible for briefing new expatriates and local employees on these rules and organizes ad hoc training when necessary. 
•  He/She ensures, amongst other things, that expenditure procedures are respected and implements an internal control system. He/She also participates in the validation of procurement files. 
•  He/She is in charge of accounting and administrative documents and requests during financial audits at mission leval and at headquarters, and supervises their transmission to the audit focal point. 

b. Budgetary 

•  He/She is involved in drawing up project budgets within the framework of operations proposals (inc. budgetary narrative), respecting the procedures for each donor, in coordination with the coordination team and the appropriate field managers 
•  He/She takes part in the montly bugdet monitoring for each project in line with the PUI financial calendar. 
•  He/She ensures, throughout each project, that funds are correctly attributed, respecting the contractual framework in terms of eligibility rules (date, nature and procurement procedures) and reporting deadlines. 
•  He/She prepares external financial reports for the donors that he/she transmits to the Administrative and Financial Coordinator for transmission to headquarters with all the documents constituting the contractual report. 

2. ENSURE THE PROPER ACCOUNTING MANAGEMENT OF THE MISSION

• He/She supervises the allocation of accounting entries, ensures that expenditure is correctly allocated and closes the accounts each month after carrying out all the required checks. He/she forwards the monthly accounts to headquarters in accordance with the PUI accounting monthly closing procedure.
•   He/She is responsible for the correct archiving of accounting documents according to the rules established by headquarters.

         a. Treasury 

• He/She establishes the provisional cash flow with the teams and transmits to headquarters requests for transfers. He/She ensures that the amount of cash flow for the mission is sufficient for the requirements in the field over the period, taking into account possible donor payments carried out locally in these transfer requests to headquarters.
• He/She is responsible for the bank accounts and funds for which he/she regularly controls the balances, and he/she organizes fund movements to the mission permanently mindful of the security of the transferred and stocked funds. 
•  He/She ensures that payment requests to donors are made in accordance with contractual conditions whether it is a HQ or field fund transfert. 
• He/She ensures compliance with procedures concerning the funds transfer channels used by the mission are respected.
• He/She validates the fund security policy.

3. PARTICIPATE IN THE CIRCULATION OF INFORMATION, COORDINATION AND REPRESENTATION ON "FINANCIAL" ISSUES

• He/She helps to ensure an efficient circulation of information to field, capital and headquarters teams. 
•  He/She drafts or participates in the drafting of internal activity reports for everything dealing with financial, budgetary and accounting management for the mission. 
•  He/She provides financial training for the mission's teams through regular visits to the bases, checks, monitoring, etc. 
•  If delegated, he/she also develops and maintains relationships with partner entities, in particular within the NGO forum for coordination for everything dealing with finance and donors.

4. PARTICIPATE IN THE SUPERVISION AND MANAGEMENT OF ADMIN TEAMS 

•  He/She is involved in supervising all the admin team, directly or not. He/She participates in the drafting financial job descriptions and performance appreciation interviews. 
•  He/She is involved in recruiting members of the admin team. 
•  He/She ensures and/or supervises continuous development training for procedures and tools of PUI for local and international members of the admin team, at the capital and on the bases. 
• He/She supports the Base Managers in their admin activities, in a functional and non-hierarchical relationship. 
• He/She participates in drawing up the admin department action plan according to the objectives defined in the annual mission program.

Profile required:

Expected personal characteristics (integration into the team, suitability for the position and the assignment) 

• Good stress management
• Resistance to pressure
• Analytical capability 
• Organized and methodical 
• Reliable
• Strong sense of responsibilities 
• Strong listening and empathy skills 
• Ability to adapt, manage priorities and be pragmatic
• Diplomatic and with a sense of negotiation
• Good communication skills 
• Honesty and rigor