Organisation Background

Founded in 2011, the International NGO Safety Organisation (INSO) is an international non-governmental organisation that supports humanitarian aid workers by establishing safety coordination platforms in insecure contexts. INSO provides registered NGOs with a range of free services, including real-time incident tracking, analytical reports, safety-related data and mapping, crisis management support, staff orientations and training. 

INSO provides daily support to more than 1000 NGOs operating in 16 of the world’s most insecure countries. 

INSO is registered in the Netherlands with its headquarters based in The Hague, the international city of peace and justice. 

INSO Sudan

Founded in 2023, the program recognises and supports NGOs operating in volatile contexts in Sudan by leveraging collective value to enhance safety preparedness and provide specialised, coordinated, and focused safety management support. The program supports 102 NGOs across Sudan. 

We are now recruiting a Grants and Reporting Officer based in Khartoum. 

Major Responsibilities:

• Track external reporting dates according to the contractual obligations of INSO, and ensure timely communication of internal and external reporting deadlines with the field programme staff
• Support Country Director in consolidation and editing of the donor reports, proposals, and modification requests
• Regularly collect, write and consolidate success stories through interaction with the field programme staff for both internal and external audiences, working closely with the Communications Manager for collecting external communication material
• Act as brand ambassador for the country office, guiding colleagues on donor and INSO visibility as well as brand application
• Facilitate content collection activities such as photoshoots and interviews, including administrative assistance and in-country coordination
• Maintain an output tracker and store means of verification, and supporting field programme team with archiving and data cleaning
• Work with the country management team for grant opening, review, and close-out meetings, archiving the minutes of meetings and circulating action points
• Support the country director for archiving contract-related documents and internal materials

Mandatory Requirements:

• Bachelor’s degree in Political Science, International Relations, or a relevant social sciences discipline.
• Excellent writing, reading, and speaking skills in English and Arabic
• Advanced knowledge of MS Office applications including Word, Excel, and PowerPoint
• 2-3 years of work experience, preferably with an NGO 
• Systematic, proactive, innovative, self-motivated and detail-oriented

Preferred Characteristics:

• Familiarity with the US and European donors, including BHA, ECHO, SDC, SIDA, FCDO, etc.
• Previous experience in grants, MEAL or communication departments
• Understanding of the work and nature of NGOs 

Key Personal Competencies 

• Proactive and outgoing with good communication skills
• Ability to prioritise, take initiative and work with limited supervision
• Team player 
• Excellent interpersonal skills
• Time management skills

INSO’s Safeguarding Policy

INSO is fully committed to safe recruitment, selection and vetting of all potential new staff, trustees, and volunteers, and we will ensure rigorous compliance with our Code of Conduct and Safeguarding Policy throughout the recruitment process.