Organisation Background

Founded in 2011, the International NGO Safety Organisation (INSO) is an international non-governmental organisation that supports humanitarian aid workers by establishing safety coordination platforms in insecure contexts. INSO provides registered NGOs with a range of free services, including real-time incident tracking, analytical reports, safety-related data and mapping, crisis management support, staff orientations and training. 

INSO provides daily support to more than 1000 NGOs operating in 16 of the world’s most insecure countries. 

INSO is registered in the Netherlands with its headquarters based in The Hague, the international city of peace and justice. 

INSO Sudan

Founded in 2023, the program recognises and supports NGOs operating in volatile contexts in Sudan by leveraging collective value to enhance safety preparedness and provide specialised, coordinated, and focused safety management support. The program supports 126 NGOs across Sudan. 

We are now hiring an Accountant based in Khartoum. 

Main Duties and Responsibilities:

• Ensure timely processing of payments based on completed and authorised documentation, including suppliers, payroll and taxes, staff expense claims or operational advances.  Perform and submit daily bank reconciliations.
• Control the level of cash in foreign currencies in the bank, execute foreign exchange transactions, calculates exchange rates, and prepare revaluations.
• Act as the focal point with the banks and other financial institutions as required. Requests the swift messages and initiates investigations when a transfer is missing. Ensure bank signatures are to date and compliant with procedures. Prepares and submits forms to add or delete authorized signatories,
• Complete month-end closing according to the agreed schedule, including preparation of journal entries, accruals, prepayments, inter-company transactions, revenue recognition reconciled properly coded and allocated to enable direct import to SUNSYSTEM.
• Review and analyse monthly with the Finance Officer, the position of the balance sheet accounts. Undertake follow-up and recovery actions on open amounts as agreed with the Finance Officer.
• Keep up to date an accurate ledger of amounts owed to employees (travel claims, severances, allowances, etc.) as well as recoverable amounts from employees (phone bills, open advances, etc.). Coordinate with the Human Resources for reimbursements or recoveries to be made through the payroll.
• Securely file the accounting and audit documentation. Upload the digital copies referenced chronologically in SharePoint.
• Support the Finance Manager in coordination of external and internal audits, provide required analysis and documentation.
• Substitute the Finance Officer functions in case of absence or vacancy.

Essential knowledge, skills, and experience:

• Preferably at least 2 years of relevant work experience in similar roles with NGOs
• A professional certificate in finance, accounting, or another relevant field
• Experience in financial software systems, and proficiency in Microsoft Office
• High attention to detail
• Ability to process large amounts of data
• In-depth knowledge of financial regulations and account processes. 
• Ability to handle budgets
• Donor/contract management experience and donor policy knowledge (preferably ECHO, FCDO, SDC and or BHA)
• Good literacy skills, both written and verbal
• Time management skills

Nice to have

• Experience with NGOs as an Accountant (whether consultant or fully employed, either working for an NGO or dealing with NGOs).
• Knowledge of humanitarian principles, and particularly an understanding of the principle of neutrality. 
• Connections in all areas of INSO operations in the country. 

Personal characteristics

• Excellent communication skills, friendly and persuasive in interactions with others.
• Commands respect in interactions with others.
• Confidentiality and integrity. 
• Ability to identify issues, analyse and participate in the resolution of issues/problems.  
• Strong work ethic and capacity to take responsibility for his/her own actions.  
• Be able to work under pressure and in crisis situations.   
• Ability to work in a multicultural environment and respect for diversity. 

INSO’s Safeguarding Policy

INSO is fully committed to safe recruitment, selection and vetting of all potential new staff, trustees, and volunteers, and we will ensure rigorous compliance with our Code of Conduct and Safeguarding Policy throughout the recruitment process.