The organization

Our vision: Outraged by the injustice faced by people with disabilities and vulnerable populations, we aspire to a world of solidarity and inclusion, enriched by our differences, where everyone can live in dignity.

Our mission: HI is an independent and impartial aid organization working in situations of poverty and exclusion, conflict and disaster. We work alongside people with disabilities and vulnerable populations, taking action and bearing witness in order to respond to their essential needs, improve their living conditions and promote respect for their dignity and fundamental rights.

HI works in around sixty countries in emergency, reconstruction, chronic crisis and development contexts. Founded in 1982 and a co-recipient of the 1997 Nobel Peace Prize, the organization has been working alongside vulnerable populations, in particular people with disabilities. Today, more than 4,500 people, including 3,500 national field staff and 300 international staff, work for HI in a wide range of contexts, implementing more than 400 projects in over 60 countries.

Humanity & Inclusion in Sudan

HI has initiated its programmatic response to the Sudan crisis in January 2024. Together with a Sudanese NGO, we provide physical and functional rehabilitation as well as mental health & psychosocial support in health centers and communities. HI is further leading disability inclusion mainstreaming at humanitarian coordination level.

HI is scaling up its intervention in Sudan while expanding its programmatic and geographical scope, to respond to the catastrophic humanitarian crisis affecting Sudanese people.

About the role:

The Finance Supervisor produces quality financial information and contributes to the application and dissemination of the budget framework, local and donor rules and HI’s tools, procedures and standards in the financial field.

Mission 1: Management

• Embodies HI's values on a daily basis (Managers a role model).
• Understands the strategy, makes it explicit, translates it into operational objectives for his or her team, leads the necessary changes. Gives meaning to each management action. Encourages inter and intra departmental exchanges of practice. Encourages innovation and risk-taking (Manager as coach for meaning).
• Organises the operational management of his or her team, structures the work around identified

processes, steers performance and facilitates the resolution of problems (Operational manager).

• Contributes to the development of his or her staff, creating the conditions for their commitment, professionalism and attachment to HI. Ensures compliance with the code of conduct of institutional policies, the state of mind and the expected individual and collective behavior (Manager 1st HR & Coach).

Mission 2: Strategy and steering

• Implements and monitors the actions plans for HI’s financial strategy within his or her area of responsibility.
• Updates financial information and monitors financial indicators within his or her area of responsibility.
• Monitors and reports to his or her line manager and functional manager on the financial risks of which he or she is aware and contributes towards their mitigation.
• Helps to identify financial and legal risks for HI within his or her area of responsibility.

Mission 3: Standards and expertise

• Deploys all of HI’s financial policies, processes and tools within his or her area of responsibility.
• Ensures that HI’s legal obligations are met and produces the required financial documents.
• Reports any changes in standards, case law or in the practices of other stakeholders in the financial field of which he/she is aware.
• Complies with the General Data Protection Regulation (GDPR).
• Implements and complies with procedure for archiving financial documents and publishes and updates financial documents in the dedicated workspaces.
• Contributes to internal control within his or her area of responsibility and applies identified corrective actions.

Mission 4: Operational implementation

Responsibility 1 : Contributes to financial and budget management

• Participates in the construction and adjustment of budgets with the budget holders.
• Provides budget holders with regular budget monitoring reports and assists them in the use of tools.
• Produces and updates resource allocation tables (human, logistical, etc.) and communicates them to the departments concerned.
• Integrates budget adjustments into the budget monitoring tools and enters cost-accounting modifications into the Financial Information System (FIS).
• Contributes towards optimizing the use of HI’s own funds.
• Adheres to the deadlines in HI’s financial calendar.
• Consolidate cash flow needs within his or her area of responsibility.
• Prepares responses to questions from internal and statutory auditors.

Responsibility2 : Contributes to the Financial management of institutional funding incompliance with “donor” guidelines and contractual obligations

• Assists with the draft in go funding proposals for institutional donors; compiles multi-program proposals when the program is lead.
• Optimizes funding schedules (coverage of office and support costs) in the drafting or revision of institutional funding proposals.
• Ensures that donor obligations are realistic and compatible with HI procedures (payment dates and methods and financial reports, methods for justifying expenditure, exchange rates, audits, etc.)
• Informs budget holders of institutional donors’ financial rules and verifies their application.
• Verifies funding expenditure monitoring and provides budget holders with donor budget monitoring reports. He or she monitors consumption rates, issues alerts in the event of a risk of non-compliance with flexibility rules and anticipates slippage by preparing contractual amendments with his or her interlocutors.
• Produces financial reports for institutional donors in conformity with donor guidelines.
• Prepares payment requests for donors and informs his or her line-manager in the event of a (possible) delay in payments.
• Enters information concerning donor contracts into the FIS: donor budgets, cost-accounting and budget modifications, schedules, reports, etc.
• Prepares responses to questions from internal and donor auditors.
• Archives the budgets and financial reports shared with institutional donors (with an internal and external version) in the dedicated storage spaces.

Responsibility 3 :Contributes tothe quality of partners’ Financial information

• Produces an analysis of partners’ capacities in the financial field (e.g. budget monitoring tools) and, based on this analysis, builds a capacity-building plan for these partners.
• Checks the supporting documents provided by partners and the accuracy and conformity of their accounts before validating payment requests.
• If needed, assists partner(s) in their budget development and adjustment.
• Support the Project Manager in the regular monitoring of the partner(s) budget follow-up and in the actions to be taken in case of drift.
• Enters any cost-accounting changes & budget modifications related to partnerships into the Financial Information System (FIS).
• Helps partners to organize themselves to meet the deadlines in the financial calendar.

Mission 5 : Profession facilitation

• Puts in place and monitors the elements of his or her profession that fall within his or her area of responsibility: dissemination, use and contribution to revisions of standards, monitoring of recommendations for the skills development of the teams, etc.
• Coordinates profession facilitation in his or her area of responsibility, fosters a team spirit and ensures the inclusion of all team members by encouraging regular contributions, especially through practice-sharing.
• Develops a pool of local talent.

Mission 6 : Emergency preparedness and response

• Leads the emergency preparedness actions in his/her department and, in case of emergency, reorganizes the priorities of his/her team according to the humanitarian imperative, in order to ensure HI’s quick and efficient response.

Education: Bachelor's in Finance or equivalent.

Experience: 1 year of experience working in the financial field 

Skills:

Cash-flow management
Accounts management
Tax management
Financial and budget management
Financial management of institutional funding

Humanitarian monitoring and emergency preparedness
Emergency response

 

Please submit your application through the online application form below:

https://forms.gle/jApTLGnergnhD4Kb6

Please note:

• Academic & employment certificates are not required in the application, but will be requested later, only for the applicants shortlisted
• Only shortlisted applicants will be contacted for a written test / interview
• HI has a salary grid for all positions, hence as most NGOs HI does not negotiate salaries, but selected applicants are offered a salary based on the set level per Position and factoring experience based on length of employment in similar positions
• Please ensure you will be able to provide references from
• your latest 2 line managers and
• your latest 2 employers HR department (verification of absence of misconduct).
• These references will be requested only from the applicants which will be shortlisted.