SUPERVISOR MEDICAL DATA ENTRY Medecins sans Frontieres
MSF - Swizerland - Sudan
Médecins sans Frontières is am international medical humanitarian emergency organisation. It provides assistance to populations in distress, to victims of natural or man-made disasters and to victims of armed conflicts, and does so irrespective of race, religion, creed or political convictions.
Vacancy No: UMR009
Section/Unit:
MSF OCG, Umrakuba Project
Grade Level:
6
Supervisor:
PMR
No. of Post:
1
Duty Station:
Doka/Umrakuba
Duration:
6 months with possible extension
Closing Date:
03 Sept 2026
Background:
Ensure completion of all activities related to medical data entry and data management into the mission database. Supervise, organise and plan the activity of Data Entry officers/operators, as well as identify their training needs in order to provide a good service support and reliability of the data collected.
Duties and responsibilities:
Maintain a project-level data follow-up calendar covering weekly epidemiological reporting, monthly medical sitrep inputs, departmental deadlines, and submissions required for coordination with locality/state health authorities.
Consolidate and cross-check priority Umrakuba project indicators across PHC/OPD, ER, IPD adult, paediatrics, ITFC/Med-Nut, maternity, neonatology, laboratory, referrals, health promotion and mental health before they are used in project analysis.
Track trends requiring timely project attention, including increased OPD and U5 consultations, ER pressure, paediatric bed occupancy, neonatal occupancy, SAM/red MUAC cases, mortality patterns, snakebite/bites and stings, diarrhoeal disease, respiratory infections, measles alerts, meningitis alerts, TB activity and Kala Azar admissions.
Ensure project datasets allow analysis by key operational groups where relevant, including refugee/camp and host-community patients, under-five children, maternity/neonatal patients, sex and age groups, and referral source/service.
Support department focal points to apply consistent indicator definitions and denominators for Umrakuba project reporting, including Bed Occupancy Rate, direct obstetric complications, ANC/PNC/FP indicators, nutritional screening categories, laboratory positivity rates, transfusion activity, referral reasons and mortality categories.
Triangulate facility-based data with community surveillance information from Health Promotion, including arrivals/departures, home deaths, suspected outbreak signals, vaccination mobilization, community referrals, and priority community concerns affecting service access.
Flag unusual changes or inconsistencies in service trends to the PMR/medical team, especially when data suggest seasonal peaks, outbreak risks, service access barriers, referral delays, stock-related service interruptions, or changes in patient flow between the camp and host community.
Maintain an up-to-date overview of referral data from Um Rakuba to Gedaref, including referring department, reason for referral, outcome where available.
Strengthen mortality data completeness by ensuring deaths are recorded with age group, service/location, cause category, dead-on-arrival status where applicable, and linkage to relevant clinical or referral information for monthly review.
Coordinate with laboratory and pharmacy teams to reflect data-related service limitations in reporting, including diagnostic stock-outs, delayed referred results, blood bank availability, transfusion activity, and commodities affecting monitoring of diabetic, emergency, outbreak or maternal/neonatal cases.
Prepare clear data summaries, tables and trend visuals for monthly project medical review and sitrep preparation, highlighting comparison with previous months and project targets where available.
Support readiness for emergency and outbreak response by keeping line lists, surveillance summaries and rapid reporting templates available for suspected measles, meningitis, cholera, Hepatitis E, Ebola preparedness activities and new displacement or flood-related events.
Maintain organized electronic and paper filing of validated monthly datasets, departmental source files, sitrep tables, indicator trackers and supporting documents so that project medical data can be retrieved during supervision, audits, handovers and evaluations.
Contribute to data-informed planning for upcoming project priorities, including blood donation campaigns, Ebola preparedness, cold-chain/laboratory training follow-up, community awareness campaigns, nutritional screening, and improvement of patient flow in high-burden departments.
Minimum Qualification, Skills and Experience Required:
Education
Essential proven computer literacy, secondary education or qualifications either in administration, data entry or in statistics. Degree in Information and Technology (IT) desirable.
Experience
Essential working experience of at least one year with MSF.
Languages
English
Arabic
Knowledge
Essential knowledge of use of computer including processing of documents (Word, Excel).
Desirable knowledge on medical statistics data bases.
Competencies
Results and Quality Orientation L2
Teamwork and Cooperation L2
Behavioural Flexibility L2
Commitment to MSF Principles L2
Stress Management L3
MSF is a civil society initiative that brings together individuals committed to the assistance of other human beings in crisis. As such MSF is by choice an association. Each individual working with MSF does it out of conviction and is ready to uphold the values and principles of MSF.
