Organizational Context
SOS Children's Villages Sudan is committed to ensuring that children and young people grow up in a supportive and protective environment. As the organization expands its humanitarian and development portfolio, an efficient, transparent, and compliant supply chain function is essential to support programme delivery while ensuring value for money and compliance with donor and organizational requirements.
The Supply Chain & Logistics Coordinator will lead the development and management of the organization's supply chain systems across procurement, logistics, warehouse management, fleet, asset management, inventory control, and contract management.
 

Purpose of the Position

The Supply Chain & Logistics Coordinator is responsible for planning, coordinating, and overseeing all supply chain and logistics activities across the National Office and field operations. The position ensures timely, cost-effective, transparent, and compliant procurement and logistics services that support programme implementation while adhering to SOS policies, donor regulations, and international best practices.

Key Responsibilities

1. Supply Chain Leadership

• Lead and coordinate the overall Supply Chain function across the National Office and field operations.
• Develop annual supply chain plans aligned with programme implementation.
• Strengthen supply chain systems, policies, procedures, and internal controls.
• Promote continuous improvement and innovation within supply chain operations.
• Provide technical guidance and mentoring to supply chain staff.

2. Procurement Management

• Lead strategic procurement planning and implementation.
• Ensure all procurement processes comply with SOS procurement policies and donor regulations.
• Oversee tendering, bid evaluation, supplier selection, and contract award processes.
• Ensure transparency, fairness, and value for money throughout procurement activities.
• Review procurement documentation before approval.

3. Logistics Management

• Coordinate transportation and distribution of programme supplies.
• Ensure timely delivery of goods and services to all programme locations.
• Develop efficient logistics plans for emergency and development programmes.
• Monitor logistics performance and identify areas for improvement.

4. Warehouse & Inventory Management

• Ensure proper warehouse management systems are implemented.
• Monitor stock levels and inventory accuracy.
• Conduct regular inventory verification and stock reconciliation.
• Ensure safe storage and proper handling of supplies.

5. Fleet Management

• Oversee fleet planning, utilization, maintenance, and replacement.
• Monitor fuel consumption and vehicle performance.
• Ensure compliance with vehicle safety standards.
• Improve fleet efficiency and cost-effectiveness.

6. Asset Management

• Ensure accurate asset registration and tracking.
• Coordinate periodic physical verification of organizational assets.
• Manage asset disposal in accordance with organizational procedures.
• Strengthen asset accountability systems.

7. Vendor & Contract Management

• Establish and maintain a reliable supplier database.
• Conduct supplier performance evaluations.
• Negotiate contracts and framework agreements.
• Monitor supplier compliance with contractual obligations.

8. Emergency Supply Chain Support

• Ensure emergency procurement and logistics preparedness.
• Develop contingency supply chain plans.
• Support rapid humanitarian response during emergencies.
• Coordinate emergency procurement and distribution activities.

9. Compliance & Risk Management

• Ensure compliance with SOS policies, donor regulations, and national laws.
• Identify and mitigate supply chain risks.
• Support internal and external audits.
• Implement audit recommendations promptly.

10. Reporting & Information Management

• Prepare regular supply chain performance reports.
• Develop and monitor key supply chain KPIs.
• Maintain accurate procurement and logistics records.
• Support management decision-making through timely reporting.

11. Team Leadership

• Supervise Supply Chain staff.
• Build staff capacity through coaching and mentoring.
• Conduct performance reviews.
• Foster teamwork and accountability.

Qualifications

• Bachelor's degree in Supply Chain Management, Logistics, Procurement, Business Administration, Engineering, or a related field.
• Professional certification such as CIPS, CSCP, CPSM, or equivalent is highly desirable.
• Master's degree is an added advantage.

Experience

• Minimum of 7 years of progressively responsible experience in supply chain and logistics management.
• At least 3 years in a managerial or coordination role.
• Experience in humanitarian and development programmes.
• Proven experience managing donor-funded projects (e.g., UN agencies, ECHO, SHF, DRA, USAID, EU, GIZ, BMZ, FCDO).
• Experience working in insecure or emergency contexts is desirable.

Competencies

Technical Competencies

• Procurement and contract management.
• Logistics and warehouse management.
• Fleet and asset management.
• Supply chain planning.
• Inventory control.
• Risk management.
• Budget management.
• ERP and supply chain management systems.
• Microsoft Office (advanced Excel preferred).

Behavioural Competencies

• Strategic thinking.
• Leadership and people management.
• Integrity and accountability.
• Strong analytical and problem-solving skills.
• Excellent negotiation skills.
• Effective communication.
• Ability to work under pressure.
• Results-oriented.
• High ethical standards.

Working Relationships

Internal

• Head of Finance and Operations 
• Programme Teams
• Finance Department
• Human Resources
• ICT
• Security
• Field Offices

External

• Suppliers and contractors
• Government authorities
• Customs and regulatory bodies
• UN agencies
• Donors
• Partner organizations

Languages

• Fluency in English and Arabic (written and spoken).

Equal Opportunity and Child Safeguarding Commitment

SOS Children’s Villages Sudan is an equal opportunity employer committed to fostering diversity, equity, and inclusion in the workplace. Qualified women are strongly encouraged to apply.

SOS Children’s Villages Sudan is also committed to creating and maintaining a safe environment for children and young people. All applicants will be subject to rigorous child safeguarding and background screening procedures as part of the recruitment process.